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Administrative Aide

4 weeks ago

Palm Beach Gardens, United States Disability Solutions Full time


Job description

We are looking for a competent HR/Administrative Assistant to help with the organization and running of the daily operations of the center. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

  • Organize office and assist associates in ways that optimize procedures
  • Sort and distribute communications in a timely manner
  • Review client notes and ensure they are submitted on a timely basis
  • Create and update records ensuring accuracy and validity of information
  • Updates time sheets for missed punches, monitors attendance, PTO, etc
  • New hire orientation, badges, serve as liaison with HR
  • Monitor level of supplies, handle shortages, orders when necessary and neatly put away supplies
  • Resolve office-related malfunctions, printers, and respond to requests or issues
  • Coordinate and assist other staff with any clerical needs they may have
  • Maintain trusting relationships with employees, vendors, clients, and parent
  • Perform receptionist duties, answer front doors, assist with drop off and pick up

Skills

  • Proven experience as an office assistant, receptionist or in another relevant administrative role
  • Working knowledge of office equipment (phones, computers, printers, fax, scan)
  • Thorough understanding of office management procedures
  • Excellent organizational and time management skills
  • Analytical abilities and aptitude in problem-solving
  • Excellent written and verbal communication skills
  • Customer service oriented, assist when needed
  • Proficiency in MS Office, Google Suite

Benefits Offered to Full Time Employees include:

· Health Insurance 3 options available: HSA, HMO, PPO

· Health Savings Account with company contribution

· Flexible Savings Acct - Medical and Dependent Care

· Dental Insurance

· Vision Insurance

· Company Paid Life Insurance

· Voluntary programs: Voluntary Life Insurance, Hospital Indemnity, Accident, Pet, LegalShield, Short Term Disability

· Personal Day paid after 90 days of employment

· Paid Time Off (PTO) of accrued time after 90 days of employment

· Wellness Days after 1 year of employment

· Select Holiday Pay after 1 year of employment

· Advancement Opportunities

· 401K with generous company match after 1 year of employment

· Reward Programs for Exceeding Expectations

· Door Dash Discounted Program

Job Type: Full-time

Pay: From $18.00 per hour




Compensation details: 18-19 Hourly Wage



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