Business Operation Specialist

2 weeks ago


Sparks, United States Oxford Global Resources Full time

Title: Business Operations Specialist (BOS)

Location: Sparks NV - Onsite

Duration: 3-6 months

Ideal Start: 10/28

Hours/schedule: 40hrs (8-4:30); up to 10 hrs OT per week, as needed

Drug/Background check: Yes

Process: 2 video interviews

Duties/Scope:

Client needs a Business Operations Specialist to support the Infrastructure Engineering group. The BOS will support in the design, planning and execution of company infrastructure by coordinating necessary information to ensure successful document management & control from design phase to project close out. Responsibilities include daily management and maintenance of the document control system across all sites, help to create and maintain standards, support reporting, and provide trainings to internal and external team members.

Qualifications:

  • Operate as a central contact for all document control issues, support, and ongoing management of the system
  • Work with sub-contractors and suppliers to ensure compliance with document management system
  • Process documents and deliverables including, but not limited to submittals, designs, drawings, calculations and other engineering data
  • Maintain project correspondence
  • Provide document management support to Contracts and Procurement teams
  • Review incoming document transmittals and document register for nonconforming documents. Correct as necessary to ensure the register remains clean and compliant
  • Create and manage approval of project documents
  • Maintain weekly reports and logs identifying open workflows, mail items, submittals, and other documents
  • Work with team members to ensure proper maintenance and retention of all qualifying documents and information
  • Manage document control support resources for both engineering and construction management
  • Provide training to project resources as part of the on-boarding process, both in person and virtual sessions
  • Work with sub-contractors and suppliers during contract closeout to ensure all project documents are received prior to releasing retention payments

Background:

  • Associates Degree in Engineering, Construction or Relevant Industry (equivalent experience considered)
  • Aconex experience strongly preferred
  • Advanced MS Excel skills
  • Proficiency in Microsoft office suit
  • Detail-oriented with exceptional organizational skills
  • Demonstrated problem solving ability in cross-functional environment
  • Innovative, Open-minded, collaborative, and a team-oriented attitude
  • Strong work ethic: ability to work evenings and weekends as needed.
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