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Administrative Assistant

1 month ago

Dowagiac, United States Pokagon Band of Potwatomi Indians Full time
Position Summary: Perform administrative duties and provide program support for the Director of Natural Resources and department personnel.

Essential Functions:
  • Support daily operations of Director of Natural Resources and other departmental staff members through performance of general office tasks and receptionist duties.
  • Maintain current filing systems.
  • Sort and distribute in-coming mail.
  • Take meeting minutes as required.
  • Assist Director of Natural Resources in preparation of budget reports and grant reports.
  • Coordinate departmental inventory and ordering of supplies per written policy.
  • Responsible for the development and control of forms used by the Department of Natural Resources.
  • Prepare reports including recommendations for improving systems and operations.
  • Perform accounts payable activities including the role of first-level approval responsibility and submitting them for additional approvals.
  • Schedule, arrange and prepare for departmental meetings.
  • Assist with the planning and coordinating of events hosted by the department.
  • Assist with the preparation and documentation of department policies and procedures and their document control.
  • Respond to all phone calls and emails in a timely manner.
  • Data Entry/Creating Data Bases
Non-Essential Functions:
  • Perform other related functions as assigned.
Equipment:
  • Standard office equipment.
  • Systems used: MS Office Applications.
Position Requirements:
  • High School Diploma or GED is required. Associate's Degree in Office Administration from an accredited institution whose program of study has been recognized by the Council for Higher Education Accreditation or the United States Department of Education is preferred.
  • Prior administrative support work experience required.
  • Intermediate level proficiency with Microsoft Office applications, Word, and Excel.
  • Strong delivery of positive service and good communication skills, both oral and written.
  • Knowledge, intellect, temperament, and flexibility to work effectively in a fast-paced, environment.
  • Strong customer service skills.
Indian Preference:
  • Pokagon Band Preference Code applies.
Physical Requirements:
  • Work is generally sedentary in nature and will frequently require sitting, however standing and walking will occasionally be necessary.
  • Frequently required to use hands and fingers to operate equipment.
  • Frequently required to talk and hear.
Work Environment:
  • General office environment. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust, etc. Work is generally performed within an office environment, with standard office equipment available.
Competencies:
  • Fostering Communication
  • Adaptability
  • Ensuring Accountability
  • Relationship Building
  • Planning and Organizing
  • Teamwork