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Administrative Assistant
4 weeks ago
Qualifications/Requirements: Highschool Diploma, 2-3 years working in an office setting. Health care/ Senior living experience preferred. Highly organized, flexible and efficient. Proficient in Word for Windows. Good telephone etiquette, ability to work independently and produce quality work.
Responsibilities and Duties:
- Serve as the “Director of First Impressions” for all residents, families, vendors and visitors.
- Greet visitors, families, vendors and visitors in a professional, friendly manner.
- Answer incoming calls in a professional and courteous manner in accordance with DCN policies and procedures. Transfer calls to individuals and/or voice mail, or take accurate messages and deliver them to the appropriate party.
- Sort and distribute incoming mail; manage outgoing mail timely, and ensure that postage is available as required.
- Support the Executive Director and Nursing Director in preparing regular schedules for nursing coverage to meet required staffing levels. Manage requests for time off to avoid overtime.
- Manage staff time card preparation and collection. Monitor time cards for early or late punches to ensure necessary coverage and control overtime. Support Executive Director in preparing and processing payroll as needed.
- Process invoices for approval for payment.
- Support Administrator and other managerial staff in following up with vendors, medical professionals, and other external contacts as needed.
- Type and proofread reports, letters, memos and lists, and ensure accuracy and completeness (correct sentence structure, grammar, spelling and punctuation as required). Send, receive, copy, and check for completeness of all office communications.
- Understand, use proficiently & continually increase knowledge of computer systems.
- Set up and maintain administrative and information files as required.
- Order, receive and organize supplies to ensure inventory is adequate and available.
- Other duties as assigned.
