Administrative Support

3 weeks ago

Aberdeen Proving Ground, United States Kapili Services, LLC Full time

The Alaka`ina Foundation Family of Companies (FOCs) has a need for an Administrative Support (General Clerk III) - Facilities and Infrastructure to support our government customer located in Aberdeen Proving Ground, MD.

DESCRIPTION OF RESPONSIBILITIES:

  • Clerical work: Answering phones, filing, copying, tracking ordering supplies, sorting mail, and relaying messages.
  • Schedule appointments, coordinate meeting logistics, and making travel arrangements.
  • Compose, track, staff, disseminate, and log correspondence and other documents.
  • Maintain archives for organization files and folder - the archival for all life-cycle management.
  • Assist with timesheets, long-range calendars, and manages various digital repositories, Vendor and subcontractor management: Soliciting vendors and subcontractors for bids, supporting the hiring process.
  • Project management support: Preparing forms such as change orders, purchase orders, service agreements, and workflow forms.
  • Reviewing and submitting IJOs, MPR, and other workflow process forms.
  • Shall identify safety concerns to Supervisor and other required stakeholders. (DOD, ARMY, OSHA, ANSI, other industry identified)
  • Shall assist in maintaining accurate files and provide documentation to Government Lead when requested.
  • Shall provide and assist with required monthly data to Supervisor for a monthly report/tracking matrix of all related matters.
  • Shall make sure that all administrative functions/paperwork is in order relative to receipt documentation, work orders, or internal paperwork are accomplished on time and in the required format.
  • Shall be responsible for maintaining a clean and safe worksite while performing or conducting job duties and be attentive to detail.
  • Shall support the mission, vision, values, and goals of the US ARMY.

REQUIRED DEGREE/EDUCATION/CERTIFICATION:

  • Must have High School Diploma/GED
  • Must have an (active) CLASS C Driver's License or higher.

REQUIRED SKILLS AND EXPERIENCE:

  • Minimum of (4) Years of Clerical experience.
  • Intermediate Proficiency in Microsoft Applications - specifically Teams, Outlook, Excel, Word.

PHYSICAL REQUIREMENTS:

  • Primarily Stationary; The work environment occurs primarily in office settings.

REQUIRED CITIZENSHIP AND CLEARANCE:

  • Must be a U.S. Citizen
  • Must be able to pass a NAC background check

The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible full-time employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please clickhere to request accommodation. We E-Verify all employees.

The Alaka`ina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Ke`aki Technologies, Laulima Government Solutions, Kpono Government Services, and Kpili Services, Po`okela Solutions, Kkaha Solutions, LLC, and Pololei Solutions, LLC. Alaka`ina Foundation activities principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

For additional information, please visit www.alakainafoundation.com.

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