Legal Administrative Assistant
1 week ago
You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.
The ideal candidate will be responsible for...
- Prioritizing assignments and preparing often sensitive and detailed correspondence
- Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries
- Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars
- Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents
- Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time
- Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
- A minimum of two years prior relevant work experience within a law firm or professional services environment; prior experience working within a Real Estate Finance or transactional practice group preferred
- Advanced use of MS Word and Outlook; familiarity with Aderant or Elite preferred
- Proficiency in the use of document management systems; iManage Work preferred
- Intermediate to advanced computer aptitude in order to use various features of multiple software programs
- Ability to multitask and meet time-sensitive deadlines; accepting responsibility for producing a complete and accurate work product
- Ability to organize and prioritize numerous tasks and complete them under time constraints
- A high level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
- Flexibility to work overtime, when needed
Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.
Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.
#ind123
Skill and Experience Requirements:
- Minimum of two years prior relevant work experience within a law firm or professional services environment is required.
- Prior experience working within a Real Estate Finance or transactional practice group is preferred.
- Proficiency with MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks) as well as the ability to quickly learn and adapt to other applications.
- Strong computer aptitude to use various features of multiple software programs (including DocuSign, PDF Essentials, various eRoom platforms, etc.).
- Proficiency in the use of document management systems (Worksite/Filesite preferred).
- Excellent writing and grammar skills to proof and edit (using edit marks) correspondence, reports, and tables for typographical, formatting errors, grammar, and sentence structure; meticulous attention to detail is essential.
- Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
- Exceptional interpersonal and communication skills necessary to convey and obtain information to various levels of internal and external clients.
- Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently accurate while meeting established deadlines.
- Proficient time management skills to prioritize workload and multitask at a high level; excellent organizational skills.
- Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
- Ability to work for more than one person and prioritize assignments accordingly.
- Work is mainly sedentary
- Flexibility to work overtime, when needed.
-
Legal Assistant
2 weeks ago
McLean, United States Alarm.com Full timeAlarm.com seeks a Legal Assistant to join its team. This person will work with the legal department and business teams across the company to provide administrative and project support on a wide range of legal matters. The legal team supports all aspects of the company's business operations, including commercial relationships, intellectual property,...
-
Legal Administrative Assistant
1 week ago
McLean, United States NRI Full timeResponsibilities: Prioritizing assignments and drafting sensitive and detailed correspondence Gaining familiarity with routine office procedures and forms to handle detailed inquiries effectively Scheduling appointments, arranging travel and meetings, and managing business calendars Organizing and maintaining files, ensuring the integrity of original client...
-
Administrative Assistant
12 hours ago
McLean, United States Robert Half Full timeJob DescriptionJob DescriptionWe are looking for an Administrative Assistant to join our team in McLean, Virginia. As an Administrative Assistant, you will be responsible for a range of tasks including data entry, email correspondence, and general office duties. This role offers a long term contract employment opportunity in the industry.Responsibilities•...
-
CONTRACT | Legal Secretary
6 days ago
McLean, United States Lawyers On Demand Full timeLOD is currently seeking an experienced Legal Secretary for an on-site contract assignment in McLean, VirginiaThis role compensation is open to negotiation, but will start at $30/hour.The selected candidate must be able to start ASAP.Job OverviewAs a contributing team member, the Legal Secretary is proactive in balancing multiple work demands, taking...
-
CONTRACT | Legal Secretary
5 days ago
McLean, United States Lawyers On Demand Full timeLOD is currently seeking an experienced Legal Secretary for an on-site contract assignment in McLean, VirginiaThis role compensation is open to negotiation, but will start at $30/hour.The selected candidate must be able to start ASAP.Job OverviewAs a contributing team member, the Legal Secretary is proactive in balancing multiple work demands, taking...
-
Patent Docketing Administrative Assistant
4 weeks ago
McLean, United States Sparks Group Full timeJob DescriptionJob DescriptionJob Summary/Company: Sparks Group has partnered with a law organization in search of a detail-oriented Patent Docketing Administrative Assistant to support their patent attorneys in preparing and prosecuting patent applications before the United States Patent and Trademark Office (USPTO). If you are organized, proactive, and...
-
Front Desk Receptionist
2 weeks ago
McLean, United States Axom Technologies Full timeFront Desk Receptionist / Administrative Assistant Job Locations: US-VA-McLean ID: 2024-9627 # of Openings: 1 Category: Functional Support Clearance: None Overview By Light Corporate Headquarters is looking for a Front Desk Receptionist/Administrative Assistant to join our team in McLean, VA. Responsibilities include greeting, answering phones, processing...
-
Legal Contracts Analyst, Senior
3 weeks ago
McLean, United States Booz Allen Hamilton Full timeJob Number: R0206459Legal Contracts Analyst, Senior Key Role: Provide advice and counsel to senior business leadership on substantive contract compliance requirements across the contract lifecycle, with a primary focus on Organizational Conflicts of Interest (OCI) risk mitigation. Draft formal risk mitigation documents, guidance, and correspondence in...
-
Office Administrator
1 week ago
McLean, United States Bogart Wealth Full timeAbout Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust.Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...
-
Office Administrator
2 weeks ago
McLean, United States Bogart Wealth Full timeAbout Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust.Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...
-
Office Administrator
1 week ago
McLean, United States Bogart Wealth Full timeAbout Us: Bogart Wealth is a premier wealth management firm dedicated to providing tailored financial solutions that help our clients achieve their financial objectives. We prioritize exceptional service and integrity, fostering long-term relationships built on trust.Position Overview: We are seeking a detail-oriented and motivated Office Administrator to...
-
Front Desk Receptionist
2 weeks ago
McLean, United States By Light Professional IT Services Full timeOverview By Light Corporate Headquarters is looking for a Front Desk Receptionist/Administrative Assistant to join our team in McLean, VA. Responsibilities include greeting, answering phones, processing expenses, and scheduling. We are looking for an individual with strong communication and customer service skills. Responsibilities Welcome guests,...
-
Front Desk Receptionist
3 weeks ago
McLean, United States By Light Professional IT Services Full timeOverview: By Light Corporate Headquarters looking for a Front Desk Receptionist/Administrative Assistant to join our team in McLean, VA. Responsibilities include greeting, answering phones, processing expenses and scheduling. We are looking for an individual with strong communication and customer service skills. Responsibilities: Welcome guests, employees,...
-
Subcontracts Administrator
3 days ago
McLean, United States Sparks Group Full timeJob DescriptionJob DescriptionJob Summary/Company:Sparks Group has teamed with several prominent and successful companies in the Metro DC area to identify junior to senior-level Subcontracts Administrators. The Subcontracts Administrator will assist with non-complex, routine cradle-to-grave subcontracts administration. The companies offer fantastic working...
-
Administrative Assistant III
1 month ago
McLean, United States General Dynamics Information Technology Full timeType of Requisition:RegularClearance Level Must Currently Possess:Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:Top Secret SCI + PolygraphSuitability:Public Trust/Other Required:NoneJob Family:SCAJob Qualifications:Skills:Communication, Microsoft Office, Office AdministrationCertifications:Experience:3 + years of related experienceUS...
-
Administrator
5 days ago
McLean, United States Booz Allen Hamilton Full timeJob Number: R0202626 Citrix Virtual Apps and Desktops AdministratorThe Opportunity: Are you looking for an opportunity to combine your technical skills with big picture thinking to make an impact in Booz Allen? You understand your customer‘s environment and how to develop the right systems for their mission. Your ability to translate real-world needs...
-
Administrative Assistant
2 months ago
McLean, United States OnDek Solutions Full timeJob Description Are you ready to join our incredible team of Administrative Superstars supporting the Intelligence community? We're on the lookout for enthusiastic Administrative Assistants who bring a can-do attitude and a whole lot of positivity to the table. Your Mission: As our Administrative Assistant (AA), you'll be the friendly face and the go-to...
-
McLean, United States Booz Allen Hamilton Full timeJob Number: R0205855Legal - Investigations, Associate General Counsel The Opportunity: Are you passionate about combining your investigations expertise with big picture business thinking to empower innovation, drive critical missions, and deliver enduring growth and value? As a senior investigations attorney, you will partner with experienced investigators...
-
Senior Subcontract Administrator
3 weeks ago
McLean, United States Monarch Recruiters, LLC Full timeSenior Subcontracts Administrator 🔍 About our ClientA leader in the defense contracting spaceState of the art and mission-driven companyComprehensive compensation and benefits🚀 About the Role:Soliciting and managing orders, subcontracts, and modifications to contracts.Assisting with the design of price strategy in combination with prime contract and...
-
Senior Subcontract Administrator
5 months ago
McLean, United States Monarch Recruiters, LLC Full timeSenior Subcontracts Administrator 🔍 About our ClientA leader in the defense contracting spaceState of the art and mission-driven companyComprehensive compensation and benefits🚀 About the Role:Soliciting and managing orders, subcontracts, and modifications to contracts.Assisting with the design of price strategy in combination with prime contract and...