Legal Administrative Assistant

1 week ago

McLean, United States Venable LLP Full time

You're looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That's why we're looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for...

  • Prioritizing assignments and preparing often sensitive and detailed correspondence
  • Effectively obtaining familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries
  • Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars
  • Effectively establishing and maintaining well-organized files, while managing the integrity of original client documents
  • Coordinating with billing attorneys on all monthly pre-bills and necessary revisions; preparing bills for mailing, maintaining billing records and entering attorney time
  • Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts
The successful candidate will demonstrate...
  • A minimum of two years prior relevant work experience within a law firm or professional services environment; prior experience working within a Real Estate Finance or transactional practice group preferred
  • Advanced use of MS Word and Outlook; familiarity with Aderant or Elite preferred
  • Proficiency in the use of document management systems; iManage Work preferred
  • Intermediate to advanced computer aptitude in order to use various features of multiple software programs
  • Ability to multitask and meet time-sensitive deadlines; accepting responsibility for producing a complete and accurate work product
  • Ability to organize and prioritize numerous tasks and complete them under time constraints
  • A high level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
  • Flexibility to work overtime, when needed
Committing your time and talent is no small matter-at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees' well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable's benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm's benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

#ind123

Skill and Experience Requirements:
  • Minimum of two years prior relevant work experience within a law firm or professional services environment is required.
  • Prior experience working within a Real Estate Finance or transactional practice group is preferred.
  • Proficiency with MS Office Suite, including advanced use of MS Word (redlining, comparing documents, advanced formatting, TOA creation and manipulation, and insertion of hyperlinks) as well as the ability to quickly learn and adapt to other applications.
  • Strong computer aptitude to use various features of multiple software programs (including DocuSign, PDF Essentials, various eRoom platforms, etc.).
  • Proficiency in the use of document management systems (Worksite/Filesite preferred).
  • Excellent writing and grammar skills to proof and edit (using edit marks) correspondence, reports, and tables for typographical, formatting errors, grammar, and sentence structure; meticulous attention to detail is essential.
  • Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
  • Exceptional interpersonal and communication skills necessary to convey and obtain information to various levels of internal and external clients.
  • Must be a problem solver, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently accurate while meeting established deadlines.
  • Proficient time management skills to prioritize workload and multitask at a high level; excellent organizational skills.
  • Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
  • Ability to work for more than one person and prioritize assignments accordingly.
Physical Requirements
  • Work is mainly sedentary
Other Requirements
  • Flexibility to work overtime, when needed.

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