Administrative Assistant
3 days ago
Perform administrative and office support activities for CEO, administration/agency managers and supervisors to facilitate the efficient operation of the organization.
DUTIES & RESPONSIBILITIES
- Answer, screen and transfer inbound phone calls
- Receive and direct visitors and clients
- General clerical duties including copying, faxing and mailing
- Handle requests for information and data
- Open, sort and distribute incoming correspondence
- Picks up and drops off mail at the post office on a daily basis, sorts and distributes mail to appropriate staff
- Carry prepared deposits to the bank on a daily basis
- Prepare and modify documents including correspondence, reports, drafts, memos and emails
- Prepare agendas for meetings and prepare schedules
- Prepare expense and mileage reports for CEO and management staff
- Make all travel arrangements for CEO and other staff as needed
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, reporting Xerox readings, maintaining equipment inventories, evaluating new equipment and techniques
- Maintains inventory of office supplies by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies
- Responsible for organization of agency supply room
- Distributes office supplies/forms and verifies that all supplies are delivered as directed by the clinic manager
- Perform administrative duties for CEO
- Assist CEO in preparing for monthly Board of Director meetings
- Maintain all professional and business meetings appointments for CEO and other management staff as needed
- Manage various forms of confidential documents and communicationfor management team
- Manage hard copy and electronic files and records
- All other duties as assigned
- High School Diploma/GED equivalent
- Minimum of two years experience in an Administrative Assistant Role
- Computer skills and knowledge of relevant software, with a strong understanding of Microsoft Office applications.
- Knowledge of operation of standard office equipment
- Knowledge of clerical and administrative procedures
- Knowledge of principles and practices of basic office management
- Communication skills - written and verbal
- Planning and organizing
- Prioritizing and problem assessment and problem solving
- Information gathering and information monitoring
- Attention to detail and accuracy
- Flexibility, adaptability, customer service orientation, teamwork
- High degree of discretion dealing with confidential information
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
- Day shift
- Monday to Friday
Work Location: In person, Waxahachie, TX
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