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Receptionist - 10 Month School Year

2 months ago

Flagstaff, United States Flagstaff Unified School District #1 Full time
Position Type:
Secretarial/Clerical/Secretary

Date Posted:
7/12/2024

Location:
Mount Elden Middle School

Date Available:
July 22, 2024

Closing Date:
Until Filled
FLAGSTAFF UNIFIED SCHOOL DISTRICT NO. 1

Receptionist
10 Month Position
2024-2025 School Year

Position Title: Receptionist
Department/Section: Mount Elden Middle School
Supervisor: Principal

Hourly Rate: $18.50 - $19.25/hour (depending on experience).
Pay Grade: 31
Schedule: 40 hours/week; Monday - Friday; 10 month calendar. Benefits offered. Arizona State Retirement System eligible.

Position Posting and Information:
Seeking candidate who understands what it means to be the "first-impression" of our School and is bilingual in English/Spanish to best serve our population of students and families. The right candidate for this position will be committed to maintaining a positive and outgoing attitude and will warmly and promptly greet visitors/customers in person and on the phone (students, parents, community members, FUSD employees and staff, vendors). Training will be provided.

Summary of Function
This position is responsible for providing secretary and receptionist administrative support to the site administrative team; communicating information to students, parents, staff, and/or other district; ensuring compliance with financial, legal, and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support staff.

QUALIFICATIONS:
  • High School Diploma or equivalent certification - required
    • College degree preferred
  • At least 3 years prior experience in similar role
  • Ability to deal effectively and positively with public, parents, staff and students
  • Previous experinece in a high-standard customer service environment preferred
  • Must be able to multi-task in a high traffic environment
  • Bilingual preferred


TYPICAL TASKS:
  1. Greet visitors and determine nature and purpose of the visit. Direct them to specific department/destination.
  2. Operate multi-line phone system, screen, or forward calls. Provide information, taking messages or scheduling appointments. Answer all incoming calls and direct to the appropriate individual or department. Answer basic questions and give requested directions or other information directly or by phone
  3. Greet and manage substitutes, check identification, and assist in providing information particular to our building. Sign-in sheet, IDs, etc. Find coverage for teachers who have not been assigned a sub. Prepare timesheets to compensate teachers that have worked on their prep. Notify the building administrator of all reassignments and shortages.
  4. Greet visitors coming into the office/building and direct them to the appropriate individual/department.
  5. Perform other duties as assigned, including but not limited to maintaining the copier, loading toner, and paper, and assisting if the machine malfunctions. Calling for maintenance or supplies.
  6. Order supplies for the front office, student passes/call slips and admit slips. (Paper is ordered by bookkeeper).
  7. Support in the preparation of bulk mailings, progress reports and grades.
  8. Send notification to outside vendors when there are any schedule changes
  9. Perform other duties as assigned.


ESSENTIAL SKILLS:
  1. Must have strong desire to provide the highest level of customer service and assistance.
  2. Ability to project professional and positive attitude.
  3. Ability to effectively respond to and meet the needs of diverse client base.
  4. Strong organization and prioritizing skills.
  5. Ability to make independent decisions when circumstances warrant.
  6. Strong ability to take initiative with the ability to take charge of a situation.
  7. Excellent interpsonal, presentation, and relationship-building skills.
  8. Strong sense of personal responsibility and relability, with the desire to work as an integral member of a team.
  9. Working knowledge of computer and software applications (MS Word, Excel, Microsoft Outlook, Google Calendar, Docs and Sheets)
  10. Maintain confidentiality of sensitive information.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or listen. The employee is occasionally required to move from location to location and reach with hands and arms. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.
Information contained in this job description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position, and additional duties may be assigned.

Thank you for your interest in the Flagstaff Unified School District. Please submit a complete application. Education information must be included in the application. Complete work history needed for proper placement on the salary schedule. If this information is not complete, your application will be returned. All applicants (including current district employees) must submit a complete online application.

Current Internal candidates, please contact Human Resources @ HR@fusd1.org for hourly rate information. Years of service and grade movement (up or down) will be considered.

All employees are subject to a criminal background check. The Flagstaff Unified School District is committed to a policy of nondiscrimination in relation to race, color, religion, gender expression, sexual orientation, military status, age, national origin, or disability.