Administrative Legal Assistant

3 weeks ago

New York, New York, United States TCWGlobal Full time
Administrative Legal Assistant (Global)

New York, NY 10011 (Flatiron District of Manhattan. *Local candidates only)

$30-46hr ( Weekly pay + Benefits)

12 month contract (Excellent potential for extension or permanent)

Full- time M-F (Hybrid. Onsite 2-3 days a week)

***MUST HAVE 2-10 yrs experience as a Legal Assistant, Admin Assistant or Executive assistant for a global company

Our client is passionate about building software that solves problems. They partner with the most important institutions in the world to transform how they use data and technology. Their software has been used to stop terrorist attacks, discover new medicines, gain an edge in global financial markets, and more. They are a public American company that specializes in software platforms for big data analytics. The company facilitates machine-assisted and human-driven data analysis.

Their in-house legal team works to proactively address legal issues so that they can continue to drive positive impact in the world. We are deeply embedded in their mission and culture, take time to connect with folks across the global community, and are viewed across the company as key to their success. Legal Operations is the organizational backbone of the legal team. Legal Operations is a mission-focused team that strives to support and execute on critical initiatives across the legal team. As a Legal Operations Assistant supporting our Legal team, you will be handling a variety of professional and personal responsibilities, including expenses, travel, and calendaring. You are very organized and thrive off of enabling the people you support to be as productive and impactful as possible. You'll leverage your excellent communication skills, and exercise tact and diplomacy in helping to manage relationships with stakeholders both internal and external. In this role you'll also demonstrate good judgment and strategic thinking by understanding competing priorities and prioritizing accordingly.

Core Responsibilities
  • Provide administrative support to the Legal team at Palantir
  • Handle complex calendars on an ongoing basis and prioritize commitments to maximize time and productivity
  • Book travel arrangements (domestic and international)
  • Track and process expense reports
  • Provide in office support including arranging any couriers, fillings, maintaining and organizing team resources
  • Help plan, support, and execute office events and external gatherings
  • Work both autonomously and in collaboration with teammates, colleagues, and external contacts
What We Value

MUST 2-10 yrs experience as a Legal Assistant, Admin Assistant or Executive assistant
  • Must have supported global teams; not just in the US but internationally (London, Australia, etc.)
  • Experience supporting legal teams is a plus
  • Experience with scheduling complex international and domestic travel itineraries
  • Requires experience handling complex calendars in relations to scheduling calls; well versed scheduling meetings in different times globally
  • Requires experience supporting multiple team members
  • Experience with Concur or similar for expense reporting
  • Experience with Navan or similar supporting travel arrangements
  • Excellent computer skills, including proficiency with Microsoft products (Excel, Word, PowerPoint, etc.)
  • Must be tech software savvy
  • Must have excellent communication skills; inspire, build trust and confidence.
  • Requires being extremely proactive, problem solver and seeks out solutions.
  • Strong attention to detail; able to manage travel and calendar scheduling with no errors
  • Ability to interact with a wide range of teams internally and externally with thoughtfulness and tact
  • High level of professionalism, confidentiality, and discretion in both internal and external interactions
TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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