Legal Administrative Assistant

3 weeks ago

New York, New York, United States Trustpoint Full time

Trustpoint is excited to partner with regional law firm, who has been named to Best Law Firms for 10 consecutive years, in their search of a Legal Administrative Assistant on a direct hire basis. This hybrid role will support support the Practice Chair, who built and manages a busy and thriving niche transactional practice, in domestic and international work. Successful candidates will have 2+ years of experience as a Legal Administrative Assistant and 2+ years in billing/time entry for Partners. This role will require overtime on a frequent basis, and is a non-exempt, OT eligible position.

Responsibilities:

  • Drafting, using templates, scope of and proposal for service documents, client engagement letters, and new matter memos
  • Conducting research on non-legal matters; drafting and summarizing findings
  • Coordinating and hosting client meetings; updating attorneys on pertinent information
  • Preparing invoices for submission to the finance team
  • Compiling and entering Partner and attorney time
  • Drafting correspondence memos, litigation pleadings, letters, and forms
  • Organizing and scheduling meetings and appointments
  • Developing and implementing databases, maintaining contact lists
  • Assisting in the preparation of regularly-scheduled reports
  • Researching and creating presentations; handling multiple projects
  • Preparing travel plans and itineraries for the practice chair
  • Covering for other assistants when required
  • Maintaining litigation, database and manual filing systems
  • Handling sensitive information in a confidential manner
  • Other duties and special projects as needed

Requirements:

  • 2+ years of Legal Administrative assistant experience; experience supporting transactional Partners is preferred
  • 2+ years' experience in billing/time entry in a law firm for Partners
  • Bachelor's Degree (strongly preferred)
  • Previous Paralegal experience (preferred)
  • Proficiency in MS Office and Outlook calendar management; particularly Excel and PowerPoint
  • Excellent written and verbal communication skills; both legal and non legal drafting
  • Exceptional ability to work well with others in a demanding and fast-paced environment
  • Strong organizational and planning skills; able to prioritize competing tasks and projects in a timeline-sensitive environment
  • All candidates must be able to work at a computer screen for a sustained amount of time

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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