Office Administrator

3 weeks ago

Nashville, United States DJM Logistics LLC Full time

Job Type

Part-time

Description

Currently, we are looking for a part-time Office Administrator to join the MoLo Solutions team. The Office Administrator is an entry-level office manager position which maintains office services by organizing, documenting, and executing all office operations and procedures. The Office Administrator is responsible for the efficient operation of the office by ensuring all necessary supplies and equipment are available to employees. This position provides general administrative support to MoLo employees and serves as the initial point of contact for visitors. As the first point of contact for the office, the Office Administrator is expected to provide a high level of customer service and to welcome all employees, visitors, and vendors.

Main Responsibilities:

  • Create, implement, and execute on new processes for the office and educate others on these processes.
  • Maintain office supplies including placing orders, and monitoring inventories and vendor accounts.
  • Receive incoming mail and package deliveries as well as assist with outgoing mail and packages.
  • Manage the issuance and deactivation of employee keycards for onboarding, offboarding, and replacements, coordinating with building management and MoLo IT as necessary.
  • Coordinate onsite visitors including, but not limited to, visitor communication, notifying building management, and arranging temporary building access, arranging lodging, parking, and on-site meals, depending on the type of visit.
  • Manage onsite parking agreements including monitoring the waitlist, informing employees of availability, arranging permits, keeping records and documentation up to date, and enforcing parking policies.
  • Own vendor relationships with suppliers, coordinate recurring and ad-hoc services and/or maintenance requests, and place office food orders as necessary.
  • Enforce workstation and general office environment policies, ensuring the office remains clean and in compliance with any federal, state, or local regulations.
  • Facilitate onsite tech support by troubleshooting common issues and assist with workstation setup, coordinating with the IT team located in Chicago and Fort Smith as necessary.
  • Assist with the planning and execution of office and company-wide engagement events.
  • Other duties and projects, as assigned.
Experience and Skills We're Looking For:

Experience
  • Experience in office management or administrative experience, preferred.
Location: The MoLo Solutions office located at 401 Church St, Nashville, TN 37219

Shift: Monday through Friday 8:00am - 1:00pm CST.

Additional Requirements
  • Ability to work as an individual in a fast-paced, collaborative, and results-driven environment.
  • Ability to identify problems and find effective solutions.
  • Ability to prioritize tasks and manage deadlines.
  • Proven organizational skills and attention to detail with the ability to handle multiple tasks at once.
  • Exhibit strong customer service to visitors, employees and vendors.
  • Effective, professional communication and interpersonal skills, both written and verbal.
  • Ability to lift up to 30 lbs.
Why MoLo?
  • Collaborative, inclusive, and fun culture driven by values
  • Competitive hourly rate
  • Extensive industry training program
  • Inclusive employee resource groups and philanthropic events
  • Innovative career development program and continuous learning opportunities
  • Opportunity for growth and internal advancement

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