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Receptionist

4 months ago

Honolulu, United States Aloha Hospitality Professionals Full time

Job Title: Receptionist

Job Description:

This Receptionist position offers a dynamic and collaborative work environment within an accounting firm. If you are a dedicated individual with excellent communication skills and the ability to handle various tasks efficiently, we encourage you to apply.

Position Type: Temp to Hire till April 16th

Location: Downtown Honolulu

Working Hours: 8:00 AM - 5:00 PM (Monday to Friday, with a 1-hour lunch break)

Hourly Rate: $20 per hour

Responsibilities:

  1. Front Desk Management:

    • Welcome and greet clients and visitors in a friendly and professional manner.
    • Answer and direct incoming calls promptly.
    • Manage the reception area, ensuring a neat and organized appearance.

  2. Administrative Support:

    • Perform daily tasks such as cleaning and wiping down common areas.
    • Handle morning mail duties, including sorting, scanning, and notifying staff/recipients.
    • Assist in maintaining a well-stocked and organized office environment.

  3. Client Interaction:

    • Greet clients with refreshments, making them feel comfortable and attended to.
    • Obtain client names and notify the principal of their arrival.
    • Ensure a positive and welcoming experience for all clients.

  4. Communication:

    • Demonstrate strong phone skills and effective communication with clients and staff.
    • Assist in maintaining communication tools such as Microsoft Teams and Outlook.

  5. Daily Errands:

    • Perform afternoon daily errands, including runs to the post office and bank deposits.
    • Handle petty cash draws, save receipts, and provide documentation to the controller.

  6. Team Collaboration:

    • Check in with the operations assistant regarding supply needs and inform the controller.
    • Notify the operations assistant when leaving for lunch to ensure coverage.

  7. End-of-Day Responsibilities:

    • Wipe down kitchen and common areas.
    • Encourage staff to maintain cleanliness in shared spaces.

Qualifications:

  • Strong organizational skills and attention to detail.
  • Polished presentation and professional demeanor.
  • Motivated and willing to assist others.
  • Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
  • Familiarity with Microsoft Teams.