Administrative Assistant 1

2 weeks ago

Brockport, United States SUNY Brockport Full time
Administrative Assistant 1 / Administrative Assistant Trainee - Hazen Center- NY HELPS

Job no: 497130

SUNY Budget Title: Administrative Assistant 1
Work type: Full time
Location: Brockport, NY
Department: Student Health Center

Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University's curriculum is grounded in the liberal arts and sciences and emphasizes experiential learning.

Located only a few miles from Lake Ontario in a quaint "Village on the Erie Canal," SUNY Brockport is conveniently situated between the cities of Rochester and Buffalo - the fourth and second largest cities in New York State. Inspiring excellence through growth, engagement, and transformation is our mission. Join the inclusive community of dedicated faculty, staff, and students who together are Building a Better Brockport

SUNY Brockport has a strong commitment to equity, diversity, and inclusion. We are committed to creating a diverse environment and are proud to be an affirmative action equal opportunity employer. We welcome individuality and encourage you to utilize your unique talents and bring your skills as we collaboratively strive to build meaningful lives and vibrant communities.

Job Summary:
The Administrative Assistant 1 provides administrative support for the Hazen leadership team as well as and other Hazen professional staff. The AA1 ensures the efficient operation of the office by performing a wide range of administrative tasks related to correspondence, filing, calendar management, work coordination, customer service, information gathering and compilation of reports. They assist individuals who are seeking services or information in Hazen in accordance with Hazen policies and procedures.

Job Functions:

  • Provides support for director and leadership team for scheduling and project management.
  • Maintains scheduling and event calendars for Director of Hazen, Associate Director of Counseling, Associate Director of Health Center and Assistant Director of Wellness.
  • Schedules and confirms appointments for patients/clients, customers, or supervisors.
  • Maintains confidentiality and discretion in handling all written and oral communication pertaining to student records, phone calls and other information that maybe HIPAA or FERPA protected and employee information that may have access to related to support of the leadership team.
  • Manages projects and/or contributes to committee or team work as assigned.
  • Coordinates information flow by acting as liaison among administration, staff, other employees and the public.
  • Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped.
  • Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals.
  • Sets up and manages paper and electronic filing systems for personnel records according to accreditation requirements.
  • Coordinates conferences, meetings, or special events including creating conference or event materials/flyers/invitations, reserving meeting space.
  • Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff.
  • Composes, types, and distributes meeting notes, correspondence, and reports.
  • Orders and distributes supplies and manages the procurement process for Hazen. Maintains office supply inventory and equipment in coordination with the other support staff
  • May supervise other staff/student employees and provide training and orientation to new staff.
  • Shares in holiday/weekend coverage as well as summer orientation and campus outreach events with other staff as needed.
  • Acts as backup to support staff at reception desk.
Minimum Qualifications:
NON-COMPETITIVE MINIMUM QUALIFICATIONS (NY HELPS):
  • Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
  • In lieu of two years of experience, certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology, may be substituted.
COMPETITIVE MINIMUM QUALIFICATIONS (NON-NY HELPS):
  • Candidates must have permanent appointment in an Administrative Assistant 1 New York State classified position (or be eligible for a 70.1 transfer) or be reachable for appointment on the current NYS Civil Service eligible list for Administrative Assistant Trainee 1, Full Time - Brockport location.

    OR
  • Transfer eligible candidates who have completed one year of service in title are eligible to transfer into the Administrative Assistant Traineeship, up to a two salary grade jump, at the first level, second level OR full title, dependent on what coursework they have completed - (Non-Keyboarding titles will be required to take a typing test.)

Email Kallee Quill in the Office of Human Resources at kequill@brockport.edu with any questions regarding the Traineeship.

Preferred Qualifications:
  • Excellent interpersonal skills and commitment to customer service.
  • Strong organizational skills and ability to work in a busy environment while managing numerous priorities and demands.
  • Proficient with various computer software.
  • Experience in a medical office setting.
  • Experience with electronic medical records.


Work Schedule: 37.5 hours/week; Monday - Friday 8:00am - 4:00pm

Salary, Benefits and Appointment:
Candidates appointed through the NY HELPS program to the full title of Administrative Assistant 1 - $46,306

Administrative Assistant 1 Traineeship level 1 (NS08) - $39,215

Administrative Assistant 1 Traineeship level 2 (NS10) - $43,768

May be benefits eligible; Find out more about benefits at Careers@Brockport This position is not eligible for visa sponsorship.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

For the duration of the NY HELPS Program, this title maybe filled via a noncompetitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Application Instructions: Respond to the canvass letter (if applicable). Submit your application, cover letter, resume, and contact information for three professional references via our Employment Opportunities website at jobs.hr.brockport.edu by November 5, 2024.

Background Investigation Statement:
All applicants are subject to a pre-employment background check.

Pre-Employment Drug Testing:
Pre-employment drug test and DOT physical may be required for positions requiring a valid Class A or B CDL driver's license with passenger endorsement.

New York State Executive Order:
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations via email at info@goer.ny.gov.

Non-Discrimination Statement/Equal Employment Opportunity/Affirmative Action Employer:
SUNY Brockport does not discriminate. SUNY Brockport is an Affirmative Action/Equal Opportunity Employer. The University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants or other members of the university community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

Diversity Statement:
SUNY Brockport is committed to creating and maintaining an equitable environment that welcomes, values, and supports individuals and communities who affirm human dignity. The University provides opportunities for engagement, learning, growth, and transformation to foster a diverse, equitable, and inclusive institution.

Reasonable Accommodations:
SUNY Brockport provides reasonable accommodation to applicants with disabilities, veterans, or wounded warriors where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources or email your request to Tamara Gouger, AVP for Human Resources and ADA Coordinator, at tgouger@brockport.edu. Determinations or requests for reasonable accommodation will be made on a case-by-case basis.

SUNY Brockport is an AA/EEO/ADA employer. The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.

Advertised: 25 Oct 2024 Eastern Daylight Time
Applications deadline: 05 Nov 2024 11:55 PM Eastern Standard Time

  • Administrative Assistant 1

    2 days ago

    Brockport, United States SUNY Brockport Full time

    Administrative Assistant 1 - History/Political Science and International Studies - NY HELPS Job no: 497145 SUNY Budget Title: Administrative Assistant 1 Work type: Full time Location: Brockport, NY Department: History Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers...

  • Flexible Assistant

    3 weeks ago

    Brockport, United States Wyndy LLC Full time

    We are seeking a highly adaptable and reliable individual to provide administrative support in a dynamic and varied role at Wyndy LLC. This position offers a great opportunity to work in a team environment, providing essential support across various tasks and projects.Key Responsibilities:Provide general assistance to the team in day-to-day operationsAssist...

  • Flexible Assistant

    4 weeks ago

    Brockport, Pennsylvania, United States Wyndy LLC Full time

    Flexible AssistantWe are seeking a reliable and adaptable individual to provide essential support across various tasks and projects. This role offers a great opportunity to work in a dynamic and varied environment, utilizing your skills to contribute to the smooth functioning of the organization.Key Responsibilities:Provide general assistance to the team in...

  • Optical Patient Service Representative

    3 weeks ago

    Brockport, United States Oak Orchard Community Health Center Full time

    Job SummaryWe are seeking a highly skilled and customer-focused Patient Service Representative to join our team at Oak Orchard Health. As a key member of our front desk staff, you will be responsible for providing exceptional patient care and administrative support to our patients and healthcare team.Key ResponsibilitiesRegister new patients in our...

  • Receptionist

    2 months ago

    Brockport, United States Elderwood Full time

    Salary: $15.10-$18.25 Overview: At Elderwood, our Mission is People Caring for People. Our values of Integrity, Collaboration, Accountability, Respect & Excellence are at the core of everything we do. We strive to not only be the partner of choice for our residents, their families and community players but also for our valued employees. We welcome you to...

  • Hotel Night Auditor

    3 weeks ago

    Brockport, United States Indus Hospitality Group Full time

    Hotel Night Auditor Job DescriptionIndus Hospitality Group is seeking a highly skilled Hotel Night Auditor to join our team. As a key member of our hospitality team, you will be responsible for providing exceptional guest service while ensuring the smooth operation of our hotel's front desk and back office functions.Key Responsibilities:Guest Service: Greet...

  • Customer Service Team Leader

    3 weeks ago

    Brockport, United States Goodwill of the Finger Lakes Full time

    Job DescriptionThe Customer Service Team Leader is responsible for supporting the Store Manager by serving as the Manager on Duty (MOD) ensuring safety, sales, production, programs, and services are maintained. This position will also partner with other members of the Retail Administration team, People Resources, and Workforce Development to ensure all...

  • Caregiver for Individuals with Disabilities

    3 weeks ago

    Brockport, United States Lifetime Assistance Inc. Full time

    Job OverviewLifetime Assistance, Inc. is seeking dedicated and compassionate individuals to support individuals with disabilities in their daily lives.This role involves assisting with daily living activities, providing emotional support, and fostering a safe and inclusive environment.Key Responsibilities:Assist individuals with daily living activities,...

  • Direct Support Professional

    4 weeks ago

    Brockport, United States Lifetime Assistance Inc. Full time

    Job OverviewLifetime Assistance, Inc. is seeking dedicated and compassionate individuals to support individuals with disabilities in their daily lives.Key Responsibilities:Assist individuals with daily living activities, including personal care, meal preparation, and medication administration.Provide emotional support, companionship, and encouragement to...

  • Caregiver

    4 weeks ago

    Brockport, Pennsylvania, United States Lifetime Assistance, Inc. Full time

    Job Title: Direct Support ProfessionalAt Lifetime Assistance, Inc., we are committed to empowering individuals with developmental and intellectual disabilities to live meaningful and fulfilling lives. As a Direct Support Professional, you will play a vital role in providing comprehensive support services to our clients, promoting their independence, and...

  • Direct Support Professional

    3 weeks ago

    Brockport, Pennsylvania, United States Lifetime Assistance, Inc. Full time

    Job OverviewLifetime Assistance, Inc. is a leading nonprofit organization dedicated to providing comprehensive support services to individuals with developmental and intellectual disabilities.We are seeking a dedicated and compassionate Direct Support Professional to join our team. As a DSP, you will play a pivotal role in supporting individuals with...

  • Associate Director of Student Conduct

    4 weeks ago

    Brockport, Pennsylvania, United States SUNY Brockport Full time

    Job Summary:SUNY Brockport is seeking a highly skilled and experienced professional to serve as the Associate Director of Student Conduct. This key leadership role will be responsible for assisting with the overall management of the university's student conduct system and the Office of Title IX. The successful candidate will lead efforts to implement an...

  • LPN - Licensed Practical Nurse Team Leader Position

    3 weeks ago

    Brockport, Pennsylvania, United States Elderwood Full time

    Job Summary:Elderwood is seeking a skilled LPN - Licensed Practical Nurse Team Leader to join our team. As a key member of our interdisciplinary team, you will be responsible for managing the daily clinical regimen of each resident and sub-acute patient.Responsibilities:Administer medications and treatments to assigned residents as ordered by physician and...

  • Direct Support Professional- Brockport

    4 weeks ago

    Brockport, United States Lifetime Assistance Full time

    17.60-18.52 per hour | Brockport, NY, USA | Hourly | Full Time Drivers License Required Job Title: Direct Support Professional Location: Leroy, Brockport, Hamlin & surrounding opportunities Shifts: Morning, Afternoon, Overnights & Weekends available Position Type: Full-time & Part-time opportunities Position Overview: Lifetime Assistance, Inc. is...

  • Direct Support Professional- Brockport

    3 weeks ago

    Brockport, United States Lifetime Assistance Full time

    17.60-18.52 per hour | Brockport, NY, USA | Hourly | Full Time Drivers License Required Job Title: Direct Support Professional Location: Leroy, Brockport, Hamlin & surrounding opportunities Shifts: Morning, Afternoon, Overnights & Weekends available Position Type: Full-time & Part-time available Position Overview: Lifetime Assistance, Inc. is seeking...

  • Direct Support Professional

    2 months ago

    Brockport, United States Lifetime Assistance, Inc. Full time

    Job DescriptionJob Description*Drivers License Required*Job Title: Direct Support ProfessionalLocation: Leroy, Brockport, Hamlin, Hilton opportunitiesShifts: Morning, Afternoon, Overnight and Weekends available.Position Type: Full-time & Part-time opportunitiesPosition Overview: Lifetime Assistance, Inc. is seeking dedicated and compassionate individuals to...

  • Associate Director of Student Conduct

    6 months ago

    Brockport, United States SUNY Brockport Full time

    Founded in 1835, State University of New York (SUNY) Brockport is an exceptional regional comprehensive public university that offers high-quality undergraduate and graduate degree programs in the arts, business, education, health, humanities, social sciences, and STEM. The University’s curriculum is grounded in the liberal arts and sciences and...

  • Speech Language Pathologist

    1 month ago

    Brockport, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant Health is working with a great school district near Brockport, NY. Currently interviewing forthe uping school year, Speech Language Pathologist (SLP) role. This is a great opportunity to add more experience within school setting and secure a...

  • Speech Language Pathologist

    1 month ago

    Brockport, United States Soliant Full time

    Job DescriptionJob DescriptionMinimum 1+ years speech therapy experience required.Soliant Health is working with a great school district near Brockport, NY. Currently interviewing forthe upcoming school year, Speech Language Pathologist (SLP) role. This is a great opportunity to add more experience within school setting and secure a...

  • Registered Nurse

    3 weeks ago

    Brockport, United States SUNY Brockport Full time

    Job DescriptionSeeking a Registered Nurse to provide direct nursing care to Brockport students and participate in campus health and wellness outreach activities.Key Responsibilities:Provide direct nursing care to studentsMentor clinical nursing students and office assistantsParticipate in campus health and wellness outreach activitiesRequirements:Associate...