Office Manager

2 weeks ago


East Lansing, United States King Media Full time

King Media, an internationally recognized marketing and advertising agency based in East Lansing, MI, seeks a full-time administrative assistant to join our vibrant team. If you are organized, detail-oriented and experienced, consider joining us at King

This is a full-time in-person position for our East Lansing office.

Key Responsibilities:

Each day is different, but typical responsibilities for this position include:

  • Provides advanced administrative support, demonstrating a good understanding of technical and business terminology, as well as a deep understanding of the agency's operations, procedures, and personnel.
  • Learning and maintaining the office systems that keep the agency running smoothly.
  • Assisting with the accounts receivable process, including creating, sending and filing client invoices.
  • Processing checks for deposit, including matching received checks with client invoices and confirming payment accuracy.
  • Assisting with the invoice reconciliation process, including comparing vendor invoices to contracts, evaluating for proper delivery, and matching vendor invoices to the proper client invoice.
  • Assisting the agency's accounting firm with accounts payable, including entering vendor invoices and scheduling payments.
  • Manages the front office, copy room, kitchenette, conference room, and general office supplies/guest supplies and ensures all areas are neat, well stocked, and equipment is functioning properly.
  • Assisting the President and Vice President with appointment scheduling, meeting follow-up, client communication and assorted administrative tasks.
  • Excellent telephone etiquette and customer service skills.
  • Assumes responsibility for maintaining ongoing projects as needed.
  • Updating and maintaining the agency CRM platform with proper contact information for clients, vendors and other parties.
  • Assisting the Accounts team with various project coordination tasks, as time and skill permit.
  • Assisting the President and Vice President with special projects, as time and skill permit.

Qualifications

  • 5+ years as an office manager or administrative assistant for a professional services company
  • Proficient in QuickBooks or similar accounting software
  • Strong computer and software skills, including Outlook, Word, Excel and PowerPoint
  • Proficient in online file storage platforms such as Google Drive and Dropbox
  • Experience with multi-function printers
  • Detail-oriented, organized and able to quickly prioritize
  • Professional demeanor and commitment to maintaining the agency brand in all interactions

What King Media Offers:

  • Opportunity for Professional & Personal Growth
  • M-F: 7:30am - 4:30pm
  • Medical, Dental, Vision Insurance, and Profit Sharing
  • Paid Holidays & PTO
  • 401K

Interested candidates should send a cover letter and resume to:

Coleen King, President

coleen@ 

About King Media

Founded in 1999, King Media is a full-service marketing, advertising, public relations and digital media agency with clients across the country. Our work has garnered more than 140 national and international awards since 2015, and we were recently named the PRNEWS Boutique Firm of the Year. Learn more at .


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