Administrative Assistant
2 days ago
Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations and new hires. Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval. Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. Sets up meetings for Board Approval process. Keeps packages updated with new memos and policies as required. Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. Follows safety procedures and maintains a safe work environment. Other duties as required. Skills & Qualifications: Associates degree with concentration in business preferred, or equivalent combination of education and experience. Three (3) to Five (5) plus years of related work experience. Computer literacy: Intermediate proficiency in Microsoft Windows software. Must possess strong administrative background. Strong working knowledge of customer service principles and practices. Excellent interpersonal, office management and communications skills. Self-starter with excellent communication, interpersonal and customer service and telephone skills. Bi-lingual in Spanish Physical Requirements: Physical demands include ability to lift up to 50 lbs. Standing, sitting, walking and occasional climbing. Required to work at a personal computer for extended periods of time. Talking on the phone for extended periods of time. Ability to detect auditory and/or visual emergency alarms. Ability to work extended/flexible hours, weekend, and attend Board meetings as required. Driving when necessary. Supervisory Responsibilities No supervisory responsibilities Additional Information Schedule: Monday-Friday 8:00am – 4:30pm What We Offer: As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $20.00 - $25.00 per hour Disclaimer Statement This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-XM1
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Real Estate Administrative Assistant
3 months ago
Sunny Isles Beach, United States KEW Legal Full timeWe’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other...
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Administrative Support Specialist
4 weeks ago
Sunny Isles Beach, Florida, United States KEW Legal Full timeJob Title: Administrative Support SpecialistAbout the Role:We're seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at KEW Legal. As a key member of our support staff, you will be responsible for providing exceptional administrative support to our team of sophisticated and highly educated professionals.Key...
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Administrative Assistant
3 weeks ago
Sunny Isles Beach, United States FirstService Residential Full timeLocation: Miami, FL Pay Rate: $25/hr Schedule: Mon-Fri 8:30am-5pm Job Overview: As an Administrative Assistant, you’ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee...
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Administrative Support Specialist
3 hours ago
Sunny Isles Beach, Florida, United States FirstService Residential Full timeJob Overview:As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding...
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Administrative Assistant
2 weeks ago
Sunny Isles Beach, United States FirstService Residential Florida Full timeThe ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. ResponsibilitiesHandle and coordinate active calendarsSchedule and confirm meetingsEnsure file...
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Administrative Professional
3 months ago
Sunny Isles Beach, United States KEW Legal Full timeWe're searching for a diligent office assistant to provide administrative support. You’ll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments, and company trips, ordering office equipment, and marketing our brand through community...
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Administrative Support Specialist
1 month ago
Sunny Isles Beach, Florida, United States KEW Legal Full timeJob OverviewAre you a detail-oriented and organized individual looking for a challenging role with opportunities for growth? We're seeking a highly skilled administrative support specialist to join our team at KEW Legal. As an executive support professional, you will be responsible for managing schedules, coordinating travel arrangements, and maintaining our...
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Real Estate Administrative Support Specialist
24 hours ago
Sunny Isles Beach, Florida, United States KEW Legal Full timeAbout KEW LegalKEW Legal is a law firm providing high-quality services to entrepreneurs and investors. Our team of experienced professionals offers creative solutions for complex matters, white-glove customer service, and access to an extensive network of service providers.Job Title: Real Estate Administrative Support SpecialistCompensation:$50,000...
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Paralegal Manager
4 weeks ago
Sunny Isles Beach, Florida, United States KEW Legal Full timeParalegal Manager Job DescriptionKEW Legal is seeking a highly skilled Paralegal Manager to join our team. As a Paralegal Manager, you will be responsible for leading our paralegal team and assisting with various personnel decisions, such as hiring, termination, promotions, salaries, and reviews, relating to paralegals.Key Responsibilities:Handle own...
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Managing Paralegal
2 months ago
Sunny Isles Beach, United States KEW Legal Full timeDo you have years of experience working as a paralegal/case manager and feel ready to take your challenging and rewarding career to the next level? Join our law office and let your past successes guide our paralegal team! As a paralegal manager, you’ll assign projects and help us with hiring, training, promotions, reviews, terminations, and more. You’ll...
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Operations Manager
6 months ago
Sunny Isles Beach, United States FirstService Residential Full timeJob Overview: The Operation’s Manager is to assist the Property Manager in the day-to-day operations of the Association. During the day shift, the Operations Manager oversees the status of deliveries, construction, moves and various other issues that need constant monitoring. During the evening shift the Operations Manager will ensure all contractors are...
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Building Maintenance Supervisor
3 months ago
Sunny Isles, United States FirstService Residential Florida Full timeJob Overview: As a Maintenance Supervisor, you’ll be responsible for the “physical plant.” Closely monitors, identifies and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs...
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Chief Engineer
1 month ago
Sunny Isles, United States FirstService Residential Full timeThis position assumes total responsibility for the “physical plant.” Closely monitors, identifies, and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs and cleanliness. Makes...
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Building Maintenance Supervisor
1 month ago
Sunny Isles, United States FirstService Residential Florida Full timeJob Overview: As a Maintenance Supervisor, you’ll be responsible for the “physical plant.” Closely monitors, identifies and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs...
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Chief Engineer
1 month ago
Sunny Isles, United States FirstService Residential Full timeThis position assumes total responsibility for the “physical plant.” Closely monitors, identifies, and communicates problems in every phase of general maintenance of the building(s), including areas of carpentry, electrical work, HVAC, plumbing, mechanic, painting, flooring, patching, general hardware, other minor building repairs and cleanliness. Makes...
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Building Maintenance Executive
3 weeks ago
Sunny Isles Beach, Florida, United States FirstService Residential Florida Full timeJob Overview: As a Building Maintenance Supervisor, you will be responsible for ensuring the overall maintenance and upkeep of our properties, focusing on the physical plant. You will closely monitor, identify, and communicate problems in every phase of general maintenance of the building(s), including carpentry, electrical work, HVAC, plumbing, mechanic,...
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Administrative Assistant
2 weeks ago
Long Beach, United States Robert Half Full timeJob DescriptionJob DescriptionWe are offering a contract to permanent employment opportunity for an Administrative Assistant to join our team in the Waste, Refuse & Environmental Waste Management industry, located in Long Beach, California. This role entails a combination of administrative tasks, data entry, and office duties, with an emphasis on assisting...
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Administrative Assistant
6 days ago
Deerfield Beach, United States Impulse! Enterprises Full timeCompany DescriptionImpulse! Enterprises is the Premier Supplier of Luxury Hospitality Drinkware, Barware, Serveware, and Guest Room Amenities. With clients in over 30 countries, we provide a wide range of accessories to luxury hotels, restaurants, bars, and more. Our focus on style, design, and attention to detail sets us apart in creating memorable...
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Administrative Assistant
7 days ago
deerfield beach, United States Impulse! Enterprises Full timeCompany DescriptionImpulse! Enterprises is the Premier Supplier of Luxury Hospitality Drinkware, Barware, Serveware, and Guest Room Amenities. With clients in over 30 countries, we provide a wide range of accessories to luxury hotels, restaurants, bars, and more. Our focus on style, design, and attention to detail sets us apart in creating memorable...
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Administrative Assistant
7 days ago
Deerfield Beach, United States Impulse! Enterprises Full timeCompany DescriptionImpulse! Enterprises is the Premier Supplier of Luxury Hospitality Drinkware, Barware, Serveware, and Guest Room Amenities. With clients in over 30 countries, we provide a wide range of accessories to luxury hotels, restaurants, bars, and more. Our focus on style, design, and attention to detail sets us apart in creating memorable...