Administrative Assistant

23 hours ago

Charlotte, United States Electric Power Research Institute (EPRI) Full time

Job Title:

Administrative Assistant

Location:

Charlotte, NC

Job Summary and Description:

Provides administrative support to a department. Partners with Department Manager to coordinate administrative activities. Performs a variety of administrative support to assist staff members with complex details and advanced administrative duties. Executes special or continuous research-type work and data analysis tasks. Analyzes problems, determines approach, completes and analyzes available data and makes recommendations. Coordinates high level activities between divisions/departments and external contacts, including members. Works with internal EPRI personnel at all organizational levels to gather and deliver critical information.

Key Responsibilities:

  • Provide administrative support including word processing, slides and presentations and production of reports.

  • In R& D groups, assists in writing, editing and authenticating technical and promotional materials including application papers, product descriptions, data sheets, specification books, conference presentations and brochures and partners with publishing or print services on final product.

  • Develop and maintain the database of important contacts/contracts.

  • Track and follow-up on various action items to insure schedules and due dates are met.

  • Coordinate calendars to manage priorities and avoid conflicts.

  • Track financial (and budget) information.

  • Assist in the creation/implementation of processes to support the organization.

  • Coordinate calendars to manage priorities and avoid conflicts.

  • Make travel arrangements.

  • Order office supplies

  • Develop and maintain file systems

  • Schedule and coordinate meetings.

Education & Experience:

  • Require High School diploma.

  • Require 3 to 5 years of experience as a secretary/administrative assistant.

Skills & Attributes:

  • Ability to prioritize work and manage multiple responsibilities. Strong cooperative teaming attitude is a must. Must be able to work effectively with all levels of internal and external customers.

  • Excellent computer skills, including knowledge of Microsoft Office, MS Project, Excel, PowerPoint and other specialized programs used by EPRI.

  • Working proficiency with Cvent, SAP and other specialized business applications is a plus.

  • Internet-savvy to navigate internet in searching for timely and relevant information as necessary.

  • Excellent organizational skills and attention to detail.

  • Excellent oral and written communication skills.

  • Ability to work under pressure to meet short deadlines, while supporting multiple staff.

Office Presence:

  • Ability to work out of the EPRI Charlotte office at least 3 days per week - Required

The salary range for this position is $47,500 USD to $57,120 USD annually.

This salary range is an estimate, and the actual salary may vary based on various factors, including without limitation applicant's education, experience, skills, and abilities, as well as internal equity and alignment with market data. The salary may also be adjusted based on applicant's geographic location.

This role is eligible to participate in EPRI’s annual incentive program. The amount of incentive varies and is subject to the terms and conditions of the plan.

This role is eligible to participate in EPRI’s standard employee benefit programs, which currently include the following: medical, dental, vision, 401k, STD/LTD and paid family leave, life and accident insurance, paid time off (flexible vacation, sick leave, and holiday pay).

EPRI participates in E-Verify, an online system operated jointly by the Department of Homeland Security and the Social Security Administration (SSA). EPRI uses the system to check the work status of new hires by comparing information from the employee's I-9 form against SSA and Department of Homeland Security databases.

EPRI is an equal opportunity employer. EEO/AA/M/F/VETS/Disabled

Together . . . Shaping the Future of Energy.

www.epri.com

Together Shaping the Future of Energy

EPRI provides thought leadership, industry expertise, and collaborative value to help the electricity sector identify issues, technology gaps, and broader needs that can be addressed through effective research and development programs for the benefit of society.

If you need help during the application process, please contact us at applyhelp@epri.com .

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