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Administrative Assistant

2 months ago

Dallas, United States Highmark Residential, LLC Full time
Overview

Purpose: Perform clerical and administrative functions to assist the Legal Department, including support to General Counsel and Transactions Manager.

What Highmark can do for you:
  • Help you achieve your goals by continuous professional development and regular career progression sessions
  • Competitive pay for the market
  • 30% associate rent discount
  • Medical, Dental & Vision benefits the 1st of the month following 30 days of full-time employment
  • Company-provided life insurance, short term and long term disability coverage
  • Flexible Spending accounts
  • 401(k) eligibility after 90 days, with 4% Highmark match
  • Professional Certification & Tuition reimbursement
  • Vacation, Sick and Personal Time off available to use after 90 days
  • 10 paid holidays
  • Paid parental leave
Responsibilities

Responsibilities include (but are not limited to):
  • Assist in preparing and processing licenses (including but not limited to annual business licenses, music and motion picture licenses, broker licenses), permits, housing applications.
  • Distribute and process department incoming and outgoing mail, update tracking and filing systems. Coordinate electronic delivery of documents to regional office(s) and properties as needed.
  • Assist in addressing code compliance violations and curing any outstanding liens or judgments.
  • Process department invoices for payment including processing settlement check requests and distribution.
  • Assist in EIN, entity management, maintenance, and assumed name formation, including coordination through our Statutory and Registered Agent, CT Corp.
  • Review and prepare property level service contracts for execution and distribution.
  • Assist in due diligence, acquisitions and dispositions tasks, as needed.
  • Cross train on tasks with Transactions Assistant.
  • Performs general clerical functions such as typing, editing, proofing, filing, making copies and scanning.
  • Update legal forms as directed by the General Counsel.
  • Effectively coordinate tasks with multiple corporate departments.
  • Establishes, maintains and updates electronic filing system - individually and departmentally.
  • Assist in creation and ongoing maintenance/organization of folders within the Litigation / Subpoena / Bankruptcy folders.
Qualifications

Qualifications:
  • High school diploma or equivalent required; University degree or some college preferred
  • 3 to 5 years professional administrative experience
  • Excellent detail-orientation with strong organizational, multi-tasking. and time management skills
  • Intermediate knowledge of MS Office - Outlook, Word, Excel, Power Point, and Adobe Acrobat
  • Experience in YARDI software a plus
  • Excellent verbal, written and proofing skills
  • Demonstrated initiative and flexibility; ability to work occasional overtime
  • Proven ability to work collaboratively with a team

#CORP

Req. ID: 2024-6669