Administrative Professional 3

2 weeks ago

Columbus, United States Ohio Department of Commerce Full time
About Us:

Our mission is to save lives, reduce injuries and economic loss, administer Ohio's motor vehicle laws and preserve the safety and wellbeing of all citizens.

What You'll Do:

Ohio Department of Public Safety - Emergency Medical Services

Report In Location: 1970 West Broad Street, Columbus, Ohio 43223

Work Hours: 8:00AM to 5:00PM

(CURRENTLY HYBRID ELIGIBLE) Will report to the office 5 days a week during an assigned training period. After successful completion of the training period, this position will report into the office 3 days a week and telework 2 days a week. Subject to change.

Under direct supervision from the Deputy Director 3 within Emergency Medical Services (EMS), provide secretarial & non-routine administrative support & if assigned, acts as lead worker over lower-level administrative &/or office support staff:

- Independently research Ohio Revised Code (ORC) & Ohio Administrative Code (OAC) & respond to complex &/or confidential correspondence;

- Assist in formulating program policies related to the EMS Trauma Committee; Monitor Trauma Committee website;

- Prepare meeting materials & maintain all records &/or actions of the Trauma Committee;

- File documents pertaining to the Trauma Committee & the activities for other committees in accordance with the record retention policies;

- Prepare & update written trauma reports, spreadsheets, & presentations utilizing Microsoft Office applications;

- Represent unit at meetings, conferences or on EMS committees as needed;

- Communicate decisions, directives &/or assignments to appropriate staff;

- Monitor unit e-mail account & distribute inquiries received to appropriate staff & follow up on responses;

- Review & summarize reports on operations &/or personnel activities;

- Research & compile data from EMS databases;

- Utilize Microsoft Office Applications, Tableau, EMSIRS, & other required data/analytics tools to prepare spreadsheets/documents for reports &/or presentations;

- Maintain confidentiality of records in accordance with federal, state & Ohio Department of Public Safety (ODPS) regulations;

- Coordinate acquisition & maintenance of office equipment.

- Perform secretarial tasks for division Deputy Director (e.g., maintain calendar &/or make travel arrangements; take minutes of meetings & distribute copies to attendees; handle sensitive phone calls & direct calls appropriately);

- Prepare meeting agendas & notification announcements;

- Serve as secretary for the 24-member trauma committee (e.g., set up committee meeting space & electronics; plan & coordinate upcoming events & projects);

- Perform public relations duties (e.g., furnish information & explain programs to the public; provide information &/or data for news releases; respond to public inquiries; provide support as needed for committee activities);

- Prepare confidential reports, letters & interoffice correspondence.

- Serve as support & backup to State Board of Emergency Medical, Fire & Transportation Services secretary;

- Perform clerical tasks (e. g. answer & direct calls; greet & direct visitors; maintain files; open & distribute mail);
  • Perform other related duties as assigned.
What's in it for you:

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees. For a list of all the State of Ohio Benefits, visit our Total Rewards website Our benefits package includes:

Medical Coverage
  • Quality, affordable, and competitive medical benefits are offered through the available Ohio Med plans.
Dental, Vision and Basic Life Insurance
  • Dental, vision, and basic life insurance premiums are free after completed eligibility period . Length of eligibility period is dependent on union representation.
Time Away From Work and Work/Life Balance
  • Paid time off, including vacation, personal, and sick leave
  • 11 paid holidays per year
  • Childbirth/Adoption leave
Employee Development Funds
  • The State of Ohio offers a variety of educational and professional development funding that varies based on whether you are a union-exempt employee or a union-represented employee.
Ohio Public Employees Retirement System
  • OPERS is the retirement system for State of Ohio employees. The employee contributes 10% of their salary towards their retirement. The employer contributes an amount equal to 14% of the employee's salary. Visit the OPERS website for more information.
Deferred Compensation
  • The Ohio Deferred Compensation program is a 457(b) voluntary retirement savings plan. Visit the Ohio Deferred Compensation website for more information.


Qualifications
30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.

-Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 mos. exp. in secretarial/administrative professional field.

-Or 12 mos. exp. as Administrative Professional 2, 16872.

-Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills: Administrative Support/Services

Technical Skills: Administrative Support/Services

Professional Skills: Customer Focus

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