Real Estate Assistant

3 weeks ago

Sunny Isles Beach, United States KEW Legal Full time

We’re looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You’ll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today Responsibilities: • Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met • Compete with others in the real estate industry by producing high-quality print and digital marketing materials • Respond to customer needs with urgency and attentiveness • Enforce compliance with legal and tax withholding processes • Coordinate schedules to ensure optimal open houses and final walkthroughs, travel arrangements, and general appointments • Providing outstanding customer service and prompt communication to clients and referral sources • Maintaining the Firm Calendar of meetings, client appointments, closings, and deadlines • Updating in case management the clients’ projects with any relevant matter events, deadlines, and reminders • Opening and closing case files • Requesting title, lien, tax, surveys, estoppels, payoffs, and any other document needed to meet title requirements • Processing and reviewing the title • Preparing closing statements and closing disclosures • Coordinating due diligence for a variety of commercial and residential real estate transactions, including acquisitions and dispositions, borrowings, etc • Preparing and filing a variety of documents, including, deeds, mortgages, UCC financing statements, etc • Preparing and distributing closing binders • Preparing closing checklists and coordinating the closing process for various transactions commercial and residential real estate transactions • Assist with finalizing policies of title insurance and other post-closing matters • Confirming wire instructions verbally to prevent wire fraud • Preparing packages for signing and notarizing (in person and remotely) Qualifications: • Real estate license preferred • Flexible working schedule to accommodate clients on nights and weekends • Prior experience in the real estate industry or as an office manager • Candidates are required to have a high school diploma or GED • Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents • A minimum of 3 years of prior experience in the real estate closing process is required • You must be able to process a closing file from start to finish • Excellent Spanish, verbal and written, is strongly preferred Compensation: $50,000 yearly

• Providing outstanding customer service and prompt communication to clients and referral sources • Maintaining the Firm Calendar of meetings, client appointments, closings, and deadlines • Updating in case management the clients’ projects with any relevant matter events, deadlines, and reminders • Opening and closing case files • Requesting title, lien, tax, surveys, estoppels, payoffs, and any other document needed to meet title requirements • Processing and reviewing the title • Preparing closing statements and closing disclosures • Coordinating due diligence for a variety of commercial and residential real estate transactions, including acquisitions and dispositions, borrowings, etc • Preparing and filing a variety of documents, including, deeds, mortgages, UCC financing statements, etc • Preparing and distributing closing binders • Preparing closing checklists and coordinating the closing process for various transactions commercial and residential real estate transactions • Assist with finalizing policies of title insurance and other post-closing matters • Confirming wire instructions verbally to prevent wire fraud • Preparing packages for signing and notarizing (in person and remotely)

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