Administrative Assistant

Job Description:

Job TitleAdministrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it's equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You'll Make in this RoleAs an Administrative Assistant, you will support plant operations by handling a wide variety of administrative duties as delegated. You will apply highly developed administrative, organizational, and coordination skills to complete activities. The person selected will act independently on standard procedures and handle non-routine situations through interpretation of guidelines, policies, and standard practices. You will also propose solutions to concerns, inefficiencies, and other opportunities.

Here, you will make an impact by being responsible for:

• Under minimal general direction, preparing periodic reports and other business documents from multiple sources using a variety of platforms (Microsoft Excel, PowerPoint, Word, Publisher, etc.). Performing standard basic calculations and compiling of information and data and will access and input / maintain data in a variety of databases.

• Composing, reviewing, and distributing a wide variety of communication through a variety of media including e-mail, written and printed media, electronic posting, etc.

• Identifying opportunities for improvement and executing improvement efforts as needed and assigned. Maintaining office building supplies and special-ordering items as needed and approved by the Site Director or Site Staff.

• Coordinating, food procurement, and set up / tear down for meetings as requested for the site and. This may include building and publishing of agendas, taking notes during events and publishing action items and meeting notes.

• Scheduling and managing appointments, arranging travel and reimbursements for supervisor and other staff as assigned. Anticipating needs and preparing and distributing materials for meetings and other events. Screening and distributing mail and phone calls in a timely manner.

• Will be responsible for the proper procurement of meeting and conference arrangements, food purchases, etc. using the Corporate Meeting and Expense Credit Card as well as miscellaneous purchases and bill payment using SAP shopping carts process and the Corporate Purchase Card in strict adherence to all corporate policies and procedures.

• Facilitating and coordinating the site's community engagement and giving efforts in alignment with the Site Director, Site Community Giving Committee, and corporate policies.

• Providing guidance and council on non-MRO and non-material procurement practices, following all requirement of associated with purchase types and corporate policies and procedures.

• Maintaining records, notes, and documents and files that often include sensitive information and exercising discretion in all matters of confidentiality.

Your Skills and Expertise To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High School diploma, G.E.D or higher (completed and verified prior to start)

• Three (3) years of administrative assistant or customer service experience in a private, public, government or military environment

Additional qualifications that could help you succeed even further in this role include:

• Completion of advanced administrative, business related courses or core collage curriculum.

• Broad knowledge of standard computer and software use.

• Three or more years of related administrative assistant or equal experience in a manufacturing environment.

Work location:

• 3M Cordova, IL

• Office / Plant Based Role

Travel: May include up to 5% domestic

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws.

U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.

To comply with these laws, and in conjunction with the review of candidates for those positions within 3M that may present access to export controlled technical data, 3M must assess employees' U.S. person status, as well as citizenship(s).

The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at 3M Company's sole election.

Supporting Your Well-being

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.

Applicable to US Applicants Only:The expected compensation range for this position is $53,840 - $65,805, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Good Faith Posting Date Range 03/17/2025 To 04/16/2025 Or until filled

All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.

Learn more about 3M's creative solutions to the world's problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M is an equal opportunity employer. 3M will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, pregnancy, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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