Part-Time Administrative Assistant

5 days ago

Westerville, United States City of Westerville Full time
Salary: $18.31 - $24.18 Hourly

Location : Westerville OH 43081, OH

Job Type: Part-time

Job Number: 01167

Department: PUBLIC SERVICE

Division: ADMINISTRATION

Opening Date: 11/11/2024

Description

Administrative Support needed at the Department of Public Service Work is performed at the 370 Park Meadow building. Scheduling is flexible - up to 25 hours per week between Monday- Friday 7AM - 4PM.

This position is open until filled. Applications are being reviewed as they are received.

This part-time role is a responsible administrative position supporting the Public Service Department.
SUPERVISION

Work is performed under the general supervision of the department head. Work is reviewed through meetings and performance appraisals.
ESSENTIAL FUNCTIONS OF WORK

(May not include all duties performed.)
  • Coordinate administrative procedures in support of various programs and functions.
  • Researches and compiles data and background materials for special projects or regulations.
  • Participates and assists in preparing comprehensive reports and compiling the departmental budget.
  • Review work upon completion for conformance to department requirements.
  • May serve as receptionist to the department head, screen calls, visitors, and refers inquiries as appropriate.
  • Responds to phone complaints and requests for information regarding department policies and regulations.
  • Implements and assists in developing procedures and policies related to departmental functions.
  • Serve as secretary to special meetings. Serve notice on attendees and transcription of minutes.
  • Prepare appropriate legal notices for newspaper publication.
  • Initiate and maintain a variety of files and records.
  • Compose routine correspondence; maintains manuals and updates resource materials; makes appointments and arranges travel, conferences, and meetings.
  • Initiates purchase orders and monitors all expenditures for the department.
  • Participates and assists in preparing payroll for all department employees.
  • Prepares and submits budget requirements for the clerical staff.
  • Performs other related tasks as assigned.

MINIMUM REQUIREMENTS OF WORK

A combination of training and experience that provides the following knowledge, abilities, and skills:
  • Knowledge of modern office practices, procedures, and equipment.
  • Knowledge of business English and arithmetic.
  • Knowledge of secretarial practices and procedures.
  • Knowledge of word processing, desktop publishing, and other software packages.
  • Ability to make decisions in accordance with established policies and procedures.
  • Ability to maintain administrative, fiscal, and general records and the ability to interpret record information to the public.
  • Ability to abide by confidentiality requirements.
  • Ability to establish and maintain effective working relationships with other employees, officials and the public and to deal with public relations problems courteously and tactfully.
  • Ability to communicate effectively orally and in writing.


Statement on Diversity, Equity, and Inclusion: At the City of Westerville, we share a commitment to a diverse, inclusive and equitable community. Each member of our organization is responsible and accountable for serving and empowering all people both in our organization and community. The City ensures that service is accessible, responsive and inclusive for a thriving, sustainable and connected Westerville.

RETIREMENT PENSION
The City contributes 14% monthly toward retirement benefits offered through the Ohio Public Employee Retirement System. The employee pension payment share is 10% of gross salary.

Personal Leave
Eligible for 24 hours of personal leave if more than 500 hours worked in previous calendar year.

Eligible for 40 hours of personal leave if more than 1000 worked in previous calendar year.

01

How did you learn about this position?
  • City Employee
  • Friend
  • Walk-In
  • Career(Job)Fair
  • Trade Publication
  • Newspaper-Suburban News and Public Opinion
  • Newspaper-Columbus Dispatch Newspaper
  • www.westerville.org(website)
  • Governmentjobs.com(website)
  • Indeed.com(career board)
  • LinkedIn.com


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