Executive Assistant-Hedge Fund

4 weeks ago


Austin, United States Burnett Specialists Staffing | Recruiting Full time

Global hedge fund is searching for an Executive Assistant on a temp to hire basis to provide superior administrative support to some of their executives.

Responsibilities:

  • Management of complex calendars, scheduling meetings, and oversee meeting arrangements.
  • Coordinate travel, including flights, accommodation, ground transportation, and prepare detailed itineraries.
  • Provide support to senior team members i.e. book travel, make appointments, ensure continuity across business and personal calendars.
  • Partner with other admin to support day to day office management including office organization, correspondence with office service providers, meeting set-up, supply purchases, greeting guests etc.
  • Provide back-up support to other EA when out of office.
  • Partner with admin staff to plan and execute firm events both in office and external.
  • Review office spending and reconcile monthly Amex statements.
  • Manage access card distribution and parking access.

Requirements:

  • Minimum of 5 years of executive assistant experience with at least 3 years serving as the right arm for a senior-level executive.
  • Expertise in Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • A four-year college degree is a plus


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