Director II Federal Funds

Job Description:
Performs highly advanced (senior-level) managerial work within the Office of Finance providing direction and guidance in operations and planning pertaining to federal funds management and the Random Moment Time Study (RMTS). Oversees the development of federal funds and RMTS procedures and best practices. Provides consultation to the Budget Director for Federal Funds, Forecasting and Client Services pertaining to federal funds and RMTS operations, and coordinates with agency divisional and executive leadership to implement fiscal policies, programs, and procedures. Identifies risks and trends in program operations and develops risk mitigation strategies. Identifies systemic issues, policy conflicts, knowledge and process gaps and deficiencies, and oversees implementation of program improvements. Facilitates intra-agency and external workgroups, meetings, and committees. Directs stakeholder outreach initiatives and activities. Assists in developing agency Legislative Appropriations Requests (LAR) and agency operating budgets. Provides subject matter expertise, performance metrics and data regarding federal funds and RMTS operations to agency and division leadership and develops program improvements. Represents the Office of Finance at meetings, hearings, advisory groups, conferences, workgroups, task forces and committees. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment. Essential Job Functions:
Directs program activities and/or business functions within a department(s) or division(s)
•Manages and directs the development and implementation of federal funds policies, procedures, and best practices for Random Moment Time Study (RMTS) operations.
•Directs the planning and coordination of major budgeting activities of the Federal Funds team, including assisting with the Legislative Appropriations Request, Governor’s Operating Budget, and Annual Financial Report.

Develops and implements techniques for evaluating program activities and/or business
functions within a department or division; and identifies need for changes.
•Identifies policy or programmatic conflicts with funding sources and identifies changes to avoid noncompliance,
•oversees implementation of improvements related to federal plans and funding.

Develops and establishes goals and objectives consistent with the agency’s strategic plan.
Establishes and implements long-term program performance, policy and program goals and objectives consistent with the agency’s mission and strategic plan.

Develops, reviews, and approves budgets and major expenditures; and ensures that requirements of funding sources are met.
•Develop, review, and/or approve federal applications and budgets.
•Monitor federal spending and provide guidance on allowable expenses.
•Recommend changes to allow for maximum utilization of funds.

Develops policies, procedures, and guidelines; and monitors compliance.
•Responsible for the development, guidelines, and implementation of federal funds and RMTS policy and procedures.
•Assists Budget Director of Federal Funds, Forecasting and Client Services with providing oversight to ensure compliance with agency and fiscal policy meeting state and federal requirements.

Plans, develops, and approves schedules, priorities, and standards for achieving goals; and directs evaluation activities.
•Establishes priorities, standards, and measurement tools for determining progress in meeting goals for federal funds and cost allocation including Random Moment Time Studies (RMTS) initiatives.
•Directs agency staff on principals of RMTS and conducts monthly evaluations on adherence to the cost allocation plan.

Represents the agency at business meetings, hearings, trials, legislative sessions, conferences, and seminars or on boards, panels, and committees.
•Provides information and represents the Division at hearings and legislative meetings with the Legislative Budget Board, the Governor's Office of Budget and Planning, the Senate Finance Committee, the House Appropriations Committee, and the agency’s Council.
•Oversees and facilitates intra-agency and external workgroups, meetings, and committees to support agency program initiatives as well as federal and state regulatory directives.

Reviews and approves management, productivity, and financial reports.
•Oversees the preparation and dissemination of budget reports, studies and information relating to federal funds and RMTS operations and programs.
•Oversees the development, preparation, and dissemination of financial, staffing and productivity reports to communicate information and changes, and develop recommendations for federal funds and RMTS changes to improve performance.
•Oversees major financial reports such as the Legislative Appropriation Request, Governor’s Operating Budget and monthly financial reports, including the data collection, organization, analysis and preparation of the reports.
•Responds to legislative inquiries and requests for information and participates in developing legislative appropriation requests.
•Prepares financial responses to legislative inquiries and other financial information requests pertaining to federal funds and the RMTS.
•Assists in developing agency Legislative Appropriations Requests (LAR) and agency operating budgets

Reviews results of special investigations, internal audits, research studies, forecasts, and modeling exercises to provide direction and guidance.
•Reviews results of internal audits, forecasts and other research studies pertaining to federal funds and the RMTS to provide direction and guidance on financial operations to foster efficient and effective delivery of financial services to the agency.
•Reviews and approves financial planning documents, as well as monthly and annual financial reports pertaining to federal funds and the RMTS.
•Provides subject matter expertise, performance metrics and data regarding federal funds and RMTS operations to agency and division leadership and develops program improvements.

May develops and oversees the implementation of long-range and short-term plans.
•Develops processes to address critical agency needs and to maximize the use of federal funds.
•Identifies and develops ways for the Federal Funds and RMTS team to meet established goals.

Supervises the work of others.
•Leads, directs, and supervises financial staff, to include following established HR policy and procedures.
•Plans, assigns, and supervises the work of others.
•Coordinates efforts to develop staff and divisional performance plans.
•Encourages and recommends appropriate training development and/or initiates disciplinary actions, as necessary.

Performs related work as assigned.
Knowledge Skills Abilities:
Knowledge of state government accounting and budget processes and procedures.
Knowledge of the State of Texas legislative processes and procedures.
Skill in written and oral communications.
Skill in computer software with preference given for experience with CAPPS, and other state/governmental financial applications.
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to business and operational challenges.
Ability to establish goals and objectives.
Ability to identify problems, evaluate alternatives, and implement effective solutions.
Ability to develop and evaluate financial and administrative policies and procedures.
Ability to explain policies and procedures to others.
Ability to train others.
Ability to analyze detailed and complex financial and administrative data.
Ability to prepare concise reports.

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