Lead Medical Records Clerk

3 weeks ago

Redondo Beach, United States UCLA Health Full time

Description

Venice Family Clinic is a leader in providing comprehensive, high-quality primary health care to people in need with compassion, dignity and respect. In November2021, Venice Family Clinic merged with South Bay Family Health Care, uniting more than a century of experience helping patients regardless of their income, insurance or immigration status. The organization now has more than 500 staff who serve 45,000 people from the Santa Monica Mountains through the South Bay. We have 17 locations plus two mobile clinics and an expansive street medicine program for people experiencing homelessness. Read more about us at: venicefamilyclinic.org

Utilize your skills to make a difference in the lives of patients as a Lead Medical Records Clerk with our Venice Family Clinic team. With guidance and direction from the department supervisor, the Lead Medical Records Clerk will provide a wide range of administrative support including supervision in the medical records office.

In this role, they will:

  • Supervise the department's daily operation, including monitoring work quality/productivity, training new employees, and develop and implement office procedures that enhance work flow and streamline the medical records process.

  • File/organize patient charts and other materials, and pull charts for general clinics and specialties.

  • Process incoming clinic mail and maintain files.

  • Maintain active medical records file by routinely checking for misfiles auditing and purging records, logging information for transfer to inactive filing system.

  • Stock office and order supplies, and perform other duties as assigned.

Diversity, Equity, and Inclusion are core values of the Venice Family Clinic. We believe the professional and clinical environments are enhanced when diverse groups of people with diverse ideas come together.

Salary Range: $21.93- $30.74 Hourly

Senate Bill 525 was signed into law by Governor Newsom in October 2023. Starting June 1, 2024, SB525 sets a new $23 minimum wage for nonexempt healthcare workers and raises the exempt employee salary threshold to $1,380/week (equivalent to $5,980/month or $71,760/year).

  1. As defined under SB525, healthcare workers are defined as employees who are involved in the provision of 'health care services,' which means 'patient care-related services including nursing; caregiving; services provided by medical residents, interns, or fellows; technical and ancillary services; janitorial work; housekeeping; grounds keeping; guard duties; business office clerical work; food services; laundry; medical coding and billing; call center and warehouse work; scheduling; and gift shop work; but only where such services support patient care'.

  2. Employees (career, contract, student, per diem) in the UCLA Health medical facilities (e.g. Ronald Reagan Medical Center, Santa Monica UCLA Hospital, Resnick Neuropsychiatric Hospital, etc.) meet these criteria.

Qualifications

Required:

  • Demonstrated organizational skills to provide administrative and supervisory support and to manage a variety of tasks simultaneously.

  • Working knowledge of the chart bar-coding system and QSI.

  • Demonstrated skill in organizing work priorities.

  • Good communication skills in English (reading, writing, and speaking).

  • General medical terminology knowledge.

  • Ability to identify problems and problem solve independently.

  • Working knowledge of computers (PCs) and other office equipment.

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person’s unique achievements and experiences to further set us apart.

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