Student Accounts Specialist

3 weeks ago

Indianapolis, United States Professional Management Enterprises Full time


POSITION TITLE:
Student Accounts Specialist

DIVISION:
Finance & Administration

DEPARTMENT:
Student Accounts

CLASSIFICATION:
Full-time; Exempt

POSITION DESCRIPTION
OCCUPATIONAL SUMMARY

The Student Accounts Specialist reports to the CFO & Executive Vice President of Finance &

Administration. The Student Accounts Specialist is responsible for daily administration of the

University's accounts receivable, and the accuracy of charges, credits, payments, and refunds entered in the billing system. The Student Accounts Specialist works closely with the Financial Aid Department & the Business office for the reconciliation of the aid applied to students' accounts. The Student Accounts Specialist works closely and collaboratively with the university leadership to achieve a strategic, studentcentered approach to student accounts management.

This position does not supervise others.

ESSENTIAL JOB FUNCTIONS

  1. Maintains and manages student financial accounts in compliance with federal and state regulations and audit compliance guidelines, including posting and disbursement of funds as appropriate.
  2. Oversees disbursement policies and ensures adherence to the appropriate regulatory requirements associated with the disbursement of financial aid funds.
  3. Oversees upgrades to the institution's Comprehensive Academic Management Reporting Systems for student accounts.
  4. Oversees financial clearance for students to register.
  5. Prepares payment plans as needed and oversees related payment plans.
  6. Directs invoices and collection of funds for student payment of tuition, books, and fees through government and external funding sources.
  7. Manages the drawdown and reconciliation of financial aid funds.
  8. Create journal entries for recording deposits to the University accounts and monthly reconciliation of both Direct Loan, Pell, and State Aid.
  9. Manages the return of financial aid funds and repayments for student withdrawals from the institution.
  10. Devises innovative strategies, policies, and/or programs to attain goals and improve processes to reach department objectives.
  11. Regularly assesses program functions to assure compliance with operating rules, regulations, policies, and procedures; advises supervisor promptly of any problematic irregularities.
  12. Assures the management and integrity of all student account data in compliance with all applicable state and federal laws, rules, and regulations.
  13. Oversees and maintains VA external funding, including billing and application to student accounts.
  14. Maintains VA documents under the guidance of US regulations.
  15. Works with external audits to finance, financial aid and VA funds.
ESSENTIAL JOB FUNCTIONS continued:
  1. Assist with other accounting and finance functions within the Business Office.
  2. Operates effectively within established budgetary guidelines and prepares required reports.
  3. Develops relationships and maintains effective communications with diverse groups, internal and external, in support of the institution's mission.
  4. Represents institution at functions upon request.
  5. Serves on administrative committees as assigned.
  6. Performs other duties as required.
MINIMUM REQUIREMENTS
  1. Bachelor's degree from an accredited college or university in business, accounting, or related field.
  2. Minimum 3-5 years of experience in financial management roles.
  3. Strong understanding of accounting and financial management principles and practices.
  4. Strong leadership skills and the ability to coordinate with other student offices to support institutional goals.
  5. Demonstrated commitment to higher education.
  6. Impeccable judgment and integrity.
  7. Ability to manage confidential information.
  8. Proficiency in the use of research, statistical analysis and information technologies.
  9. Ability to relate effectively with multiple constituencies.
  10. Exceptional interpersonal and problem-solving.
  11. Exceptional knowledge of budget forecasting, preparation, and administration.


The intent of this position description is to provide a representative level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

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