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US Open HR Assistant

4 months ago

Queens, United States US Open Tennis Championships Full time
Who We Are

It takes the most talented people to put on the world's greatest tennis event. The US Open Tennis Championships are the highest-attended annual sporting event in the world. Each year, for three weeks in the late summer, the US Open is the focus of the sports & entertainment universe. Passionate fans from around the world come to NYC to witness the toughest tennis on the game's biggest stage. With more than 800,000 visitors, 100 million television viewers in the U.S. and 64 million online visitors, why not come and enjoy the thrill and excitement of working with our team?

We are seeking a Seasonal HR Assistant who will play a crucial part in creating our 2024 US OPEN team

Start Date: April 1st 2024

End Date: September 8, 2024

Schedule before the US Open: 9am-5pm, Mon-Fri

*must be flexible to work an opening, mid, or closing shift during the US Open

The Role
  • Need to be available to work 5 days starting in April/ 7 days a week from mid-August to mid-September
  • Provide full administrative support to NTC HR Manager, recruiters, and the payroll department
  • Phone screening of potential candidates and follow-up scheduling to meet with the recruiter. Collect information and submit to recruiter to complete the screening process
  • Maintain and edit calendars for staff in Google Calendars
  • Collaborate with recruiters daily to review interview times for all candidates scheduled to arrive. Meet and greet candidates at the Fire Command Station, and provide all preparatory information.
  • Assist with review of all hiring paperwork and verify I-9 documentation. Help maintain seasonal employee filing system by ensuring uniformity and organization of all employee documents (i.e. current Personnel Authorization form, W-4, I-9, Termination form, Evaluations, waiver, policy, & guidelines adherence forms, and other miscellaneous confidential documents of relevance, etc.)
  • Keep employee files current by tracking/uploading incoming flow of documents and updating records daily
  • Follow up with new/rehires regarding any missing documentation or missing information/signatures on paperwork and documents
  • Assist Seasonal Recruitment staff in correspondence, group mailings, and various tasks as assigned
  • Attend Career fairs with Recruiters
  • Assist Recruitment and administrative team with Uniform Distribution/I-9 collection
  • Assist staff with HR Procedures/protocol. (Ex. clocking in and out)
Who You Are
  • Fluency in English and Spanish required
  • Must be able to communicate clearly and concisely, both verbally and in writing.
  • Exceptional organization skills
  • Must have strong interest in all aspects of Human Resources
  • Interviewing skills/experience is a plus
  • Must display strong desire to learn and incorporate newly acquired skills
  • Proficient in Google suite and Microsoft applications including Excel/Sheets. In addition, the ability to quickly learn new computer-based and technical skills is required
  • Candidate must extremely organized and pay high attention to small details


Pay Rate: $18/hr, overtime eligible;

daily meal allowance provided during the tournament