Office Manager

4 weeks ago

Milwaukee, United States J. F. Ahern Full time

Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team Ahern has an exciting opportunity for an Office Manager located in Milwaukee, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several regional workplace excellence awards over the years for our outstanding commitment to our employees. Building our first-class reputation didn't happen by chance. It has developed since our inception in 1880 through our commitment to top-notch business practices, continuous improvement, and dedication to our number one asset: our employees. You owe it to yourself to find out what Ahern has to offer

How you will contribute:

This is a great opportunity to perfect your planning and organizing skills by facilitating day-to-day operations of the office including scheduling/attending meetings and processing meeting minutes, maintaining calendars, and ordering office supplies. In addition, you'll provide administrative support to our fire protection contract team by creating project folders, managing test certificates, updating cost codes, researching any municipality/AHJ requirements, manage submittals, and completing contract close-out documents. Demonstrate your strong attention to detail by accurately composing professional, error-free correspondence, reports, and spreadsheets, reviewing/reporting on financial information, reviewing monthly expenditures, and verifying office payroll. In addition, you will act as a liaison between the office and corporate services (HR, Payroll, Accounting, etc.). This position will also assist in employee matters and work on special projects as needed. You will be challenged to excel beyond your expectations in a team-oriented environment.

What you need to qualify:

Ahern will help make the most of your Associate degree in an administrative program. Ideal candidate will have 2+ years of previous experience in an administrative-type role. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. You can stand out above other candidates by demonstrating the ability to thrive in a fast-paced, deadline-driven work environment. A commitment to providing exceptional customer service, possessing strong written and verbal communication skills, and being able to execute tasks with a great amount of detail will be crucial. Time management, making decisions independently, in-depth problem-solving skills, ability to provide constructive feedback, and ability to maintain a high degree of confidentiality will all be essential in this position.

What's in it for you?

Ahern has a commitment to excellence that extends beyond our outstanding customer satisfaction ratings and numerous safety awards. The Company extends this commitment by passing a significant amount of profits back to employees through bonus programs, and generous 401K match. Ahern has a health benefits package that ranks in the top 20% of all plans nationally. Ahern also has a wellness program that was designed to keep employees and their families happy and healthy. Significant investment in employee training programs, advancement opportunities, educational assistance, and flexible/remote work schedules have helped Ahern stand out above others in the industry. Experience for yourself why Ahern has been voted the Best Place to Work

Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals to apply.

  • Office Manager

    1 week ago

    Milwaukee, United States Ryan Immigration Law Full time

    **About us** Ryan Immigration Law is a small business in LEGAL in Milwaukee, WI. We are professional, agile, innovative and our goal is to Give exceptional customer service and results to our clients. Our work environment includes: - Modern office setting - Food provided - Modern office setting - Food provided - Work-from-home days Small immigration law...

  • Office Manager

    2 weeks ago

    Milwaukee, United States Badger Technical Services Full time

    Job Summary: **Responsibilities**: - Manage office activities and operations to secure efficiency and compliance with company policies - Organize and schedule meetings, appointments, and events - Shipping and receiving experience - Manage office budget, ensure cost-effectiveness, and timely ordering of supplies - Assist in HR functions such as recruitment,...

  • Office Manager

    1 month ago

    Milwaukee, United States REXNORD INDUSTRIES LLC Full time

    JOB REQUIREMENTS: Overview: As an Office 365 Manager, you will play a pivotal role in overseeing the deployment, administration, and optimization of the Office 365 suite within our organization. You will be responsible for ensuring smooth integration, effective utilization, and ongoing support for Office 365 applications and services across various...

  • Office Manager

    2 weeks ago

    Milwaukee, United States REXNORD INDUSTRIES LLC Full time

    JOB REQUIREMENTS: Overview: As an Office 365 Manager, you will play a pivotal role in overseeing the deployment, administration, and optimization of the Office 365 suite within our organization. You will be responsible for ensuring smooth integration, effective utilization, and ongoing support for Office 365 applications and services across various...

  • Office Manager

    5 days ago

    Milwaukee, United States Kingo Lutheran Church Full time

    _**Office Manager**_ Job Announcement and Position Description **Job Announcement** Kingo Lutheran Church-ELCA in Shorewood WI seeks to hire a part-time _Office Manager_ who provides office support to the congregation, staff, community and tenants, in order to promote the ministries and mission of the church. **Position Type**:10-11 hours...

  • Office Manager

    1 month ago

    Milwaukee, United States Russ Darrow Metro CJDR Full time

    For over five decades, the Russ Darrow Group’s purpose has been delivering an uncompromised customer experience. Our passion for our products, loyalty to our customers and dedication to our communities inspires us to be the best. The Darrow Difference is the foundation of our success - and we want you to be a part of it! **Summary** The office manager is...

  • Office Manager

    4 weeks ago

    Milwaukee, United States FAM STUMABO Full time

    About FAM STUMABOFAM STUMABO specializes in in-house engineering and assembly of high-capacity food cutting equipment. We design and produce premium precision blades for food processing. FAM STUMABO has a global presence and the personality of a family business. Our unique combination of knowledge, technologies and experience makes us the ideal partner to...

  • Office Manager

    4 weeks ago

    Milwaukee, United States FAM STUMABO Full time

    About FAM STUMABOFAM STUMABO specializes in in-house engineering and assembly of high-capacity food cutting equipment. We design and produce premium precision blades for food processing. FAM STUMABO has a global presence and the personality of a family business. Our unique combination of knowledge, technologies and experience makes us the ideal partner to...

  • Office Manager

    2 weeks ago

    Milwaukee, United States FAM STUMABO Full time

    About FAM STUMABOFAM STUMABO specializes in in-house engineering and assembly of high-capacity food cutting equipment. We design and produce premium precision blades for food processing. FAM STUMABO has a global presence and the personality of a family business. Our unique combination of knowledge, technologies and experience makes us the ideal partner to...

  • Office Manager

    4 weeks ago

    Milwaukee, United States FAM STUMABO Full time

    About FAM STUMABOFAM STUMABO specializes in in-house engineering and assembly of high-capacity food cutting equipment. We design and produce premium precision blades for food processing. FAM STUMABO has a global presence and the personality of a family business. Our unique combination of knowledge, technologies and experience makes us the ideal partner to...

  • Office Manager

    5 days ago

    Milwaukee, United States Great Lakes Home Health Care, LLC Full time

    _Great Lakes Home Health Care is looking for an experienced Community Liaison to join our team. We are a startup agency who is excited about the future of the home care industry and is very passionate about giving the very best care to improve patient lives._ The Office Manager oversees the operations of the office, will be responsible for coordinating all...

  • Office Manager

    2 days ago

    Milwaukee, United States Veolia Full time

    **Company Description** About Veolia North America** **Job Description** BENEFITS** Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees...

  • Office Manager

    3 weeks ago

    Milwaukee, United States Veolia Environnement SA Full time

    Company DescriptionAbout Veolia North America A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare,...

  • Office Manager

    2 weeks ago

    Milwaukee, United States Veolia Full time

    Job DescriptionJob DescriptionCompany DescriptionAbout Veolia North AmericaA subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps...

  • Office Manager

    2 weeks ago

    Milwaukee, United States Veolia Environnement SA Full time

    Company DescriptionAbout Veolia North America A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water, and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare,...

  • Office Manager

    2 weeks ago

    Milwaukee, United States J. F. Ahern Co. Full time

    Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team! Ahern has an exciting opportunity for an Office Manager located in Milwaukee, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several...

  • Office Manager

    3 days ago

    Milwaukee, United States Rocketship Public Schools Full time

    **Location**:Rocketship Transformation Prep - 5501 N 68th St. Milwaukee, 53218 **Position Summary **Rocketship is hiring for the position of Office Manager (OM) for a Rocketship school. The Office Manager is the first point of contact for parents and students when they come to school, as well as a resource to the school community. The Office Manager should...

  • Office Manager

    2 weeks ago

    Milwaukee, Wisconsin, United States J. F. Ahern Co. Full time

    Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team Ahern has an exciting opportunity for an Office Manager located in Milwaukee, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several...

  • Office Manager

    4 weeks ago

    Milwaukee, Wisconsin, United States J. F. Ahern Co. Full time

    Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team Ahern has an exciting opportunity for an Office Manager located in Milwaukee, WI. We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several...

  • Office Manager

    2 weeks ago

    Milwaukee, United States MMK Enterprises, Inc DBA Flag Center Full time

    Flag Center, an established flag and flagpole dealer specializing in both business to business sales and retail sales to the general public, is seeking an energetic, detail oriented accounting/office management professional to grow with us. Responsibilities include: - Customer invoice generation. - Full A/R management including payment deposits and...