Office Manager

2 weeks ago

Milwaukee, Wisconsin, United States J. F. Ahern Co. Full time

Looking to join one of the best mechanical and fire protection contractors in the United States? Join our team Ahern has an exciting opportunity for an Office Manager located in Milwaukee, WI.

We consistently rank as one of the top specialty contractors in Wisconsin, are in the top 15% of specialty contractors across the US, and have received several regional workplace excellence awards over the years for our outstanding commitment to our employees.

Building our first-class reputation didn't happen by chance.

It has developed since our inception in 1880 through our commitment to top-notch business practices, continuous improvement, and dedication to our number one asset: our employees.

You owe it to yourself to find out what Ahern has to offer

How you will contribute:


This is a great opportunity to perfect your planning and organizing skills by facilitating day-to-day operations of the office including scheduling/attending meetings and processing meeting minutes, maintaining calendars, and ordering office supplies.

In addition, you'll provide administrative support to our fire protection contract team by creating project folders, managing test certificates, updating cost codes, researching any municipality/AHJ requirements, manage submittals, and completing contract close-out documents.

Demonstrate your strong attention to detail by accurately composing professional, error-free correspondence, reports, and spreadsheets, reviewing/reporting on financial information, reviewing monthly expenditures, and verifying office payroll.

In addition, you will act as a liaison between the office and corporate services (HR, Payroll, Accounting, etc.). This position will also assist in employee matters and work on special projects as needed. You will be challenged to excel beyond your expectations in a team-oriented environment.

What you need to qualify:
Ahern will help make the most of your Associate degree in an administrative program. Ideal candidate will have 2+ years of previous experience in an administrative-type role. Being proficient in Microsoft Office and technically inclined to learn industry-specific software will be essential. You can stand out above other candidates by demonstrating the ability to thrive in a fast-paced, deadline-driven work environment.

A commitment to providing exceptional customer service, possessing strong written and verbal communication skills, and being able to execute tasks with a great amount of detail will be crucial.

Time management, making decisions independently, in-depth problem-solving skills, ability to provide constructive feedback, and ability to maintain a high degree of confidentiality will all be essential in this position.

What's in it for you?

Ahern has a commitment to excellence that extends beyond our outstanding customer satisfaction ratings and numerous safety awards.

The Company extends this commitment by passing a significant amount of profits back to employees through bonus programs, and generous 401K match.

Ahern has a health benefits package that ranks in the top 20% of all plans nationally. Ahern also has a wellness program that was designed to keep employees and their families happy and healthy.

Significant investment in employee training programs, advancement opportunities, educational assistance, and flexible/remote work schedules have helped Ahern stand out above others in the industry.

Experience for yourself why Ahern has been voted the Best Place to Work

Ahern is an Affirmative Action / Equal Opportunity Employer and encourages veterans, women, minorities, and disabled individuals .

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