Administrative Assistant

3 days ago


Oswego, United States St Luke Health Services Full time

$18.00 - $20.00/HR

RESPONSIBLE TO:  Administrator                                                                             

POSITION DESCRIPTION: 

Provide administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.  

DUTIES AND RESPONSIBILITIES:   

  • Taking minutes at weekly Department Head meetings and monthly Board of Directors meetings
  • Secretarial duties for Administrator
  • Type and distribute Quality Assurance minutes
  • Maintain/update policies & procedures- enter into SharePoint
  • Maintain/update job descriptions – enter into SharePoint
  • Maintain/update all forms, updates and revisions; enter into SharePoint
  • Manage all donations and send thank you and notification letters
  • Maintain Switchboard coverage schedule
  • Update Emergency Preparedness Manual; enter into SharePoint, distribute to all floors
  • Update Mutual Aid Disaster Plan; enter into SharePoint and distribute to all floors
  • Type Memorial Service program each May and November
  • Attend required in-services
  • Filing
  • Update Department Head PTO list on SharePoint
  • Refill postage machine; order necessary supplies
  • Order packaging/mailing supplies from USPS
  • Assist with mailing, copier questions/concerns
  • Submit inventory supply list weekly
  • Type correspondence for other departments in facility
  • Handle sensitive information in a confidential manner
  • Must be available to work more than eight (8) hours per day or more than forty (40) hours per week
  • Other related duties that may become necessary or as directed by the supervisor, department head and/or Administration
  • Notary Public preferred


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