Secretary to High School Dean of Students

7 days ago

Wheaton, United States DuPage County ROE Full time
Position Type:
Secretarial/Clerical/School Secretary - 10-Month

Date Posted:
12/4/2024

Location:
Wheaton Warrenville South High School

District:
Community Unit School District 200 Affiliation:
Classified Employees Association (CEA)
Starting Salary Grade: C1 Step 1: $16.48/hr

Position: Secretary to High School Dean of Students
Reports to: Assistant Principal
Work Schedule: 10 months
Summary of Position: This position reports to the Head Dean of Students and provides administrative support to all personnel in the Deans' Office

Qualifications:
  • High school diploma or equivalent
  • Prior office experience required
  • Must possess a positive, professional attitude
  • Excellent communication skills, both written and oral
  • Strong interpersonal skills with the ability to maintain emotional control under stress
  • Excellent technical skills; must have knowledge of a variety of computer software and database applications (i.e., Word, Excel, PowerPoint, Synergy, etc. Google Drive)
  • Good organizational skills; including the ability to schedule events
  • Ability to handle sensitive and confidential situations; position requires demonstrated poise, tact and diplomacy
  • Must possess ability to problem solve and prioritize office needs
  • Ability to multi-task and work with multiple interruptions
  • Spanish speaking preferred, but not required
Essential Job Functions:
  1. DISCIPLINE RESPONSIBILITIES
  • Ensure that all discipline letters (e.g., Suspension, Saturday detentions etc.) are accurately and efficiently completed and mailed to parents/guardians
  • Maintain discipline files of students
  • Maintain detention log
  • Prepare weekly Saturday Detention list
  • Maintain complete confidentiality
  1. PARKING RESPONSIBILITIES
  • Assist Administrative Assistant to Assistant Principal as directed
  1. LOCKER RESPONSIBILITIES
  • Preparation and dissemination of locker information to incoming freshman class
  • Update data base with any lock/locker changes
  • Report any locker problems to maintenance
  1. LUNCH RESPONSIBLILITES
  • Review student lunch schedules status as appropriate
  • Ensure lunch staffing lists are ready and distributed in a timely manner
  1. TEACHER ASSISTANT RESPONSIBILITIES
  • Review T.A. applications for accuracy
  • Approve and disseminate completed applications to appropriate personnel
  • Distribute TA badges to appropriate coordinators
  • Create/update Excel spreadsheet with T.A. information
  1. REPORTS
  • Create weekly selective discipline reports for dean
  • Create daily suspension reports
  • Prepare End of Year suspension report for State of Illinois
  • Prepare Parent/Guardian State Pupil Transportation Reimbursement report
  1. STUDENT HANDBOOK RESPONSIBILITIES
  2. Assist Administrative Assistant to Assistant Principal as directed
  3. MISCELLANEOUS
  • Prepare and maintain building emergency material
  • Other duties as assigned by deans
  • Fills in for attendance secretary during break and lunch periods
  • Back up attendance secretary when requested
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: professional telephone etiquette and computer software (e.g. Microsoft Word, Excel, School-related software).

ABILITY is required to often gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: maintaining confidentiality; adapting to changing priorities; working with frequent interruptions; communicating with diverse groups; and displaying tact and courtesy.

Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity. This job is performed in a generally clean and healthy environment.

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