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Events Coordinator
3 months ago
Summary
The Events Coordinator will be responsible for planning, organizing, and executing a wide range of cannabis and non - cannabis events, from corporate meetings and conferences to social gatherings and community outreach programs. The successful candidate will have a keen attention to detail, excellent communication skills, and the ability to manage multiple tasks simultaneously.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Collaborate with internal teams and external vendors to plan and execute events from conception to completion.
Maintain event timelines, budgets, and logistics plans.
Maintains relationships with performers/entertainers- DJs, musicians, artists, comedians, acts, etc.
Coordinate all event logistics, including venue selection, catering, audio-visual requirements, transportation, and accommodations.
Act as the main point of contact for all event-related inquiries.
Communicate effectively with clients, stakeholders, and team members to ensure a seamless and successful event experience.
Work closely with marketing and promotional teams to create event materials and strategies.
Work directly with the marketing team to ensure proper timing/messaging towards all events.
Identify and negotiate with vendors, ensuring cost-effective solutions without compromising quality.
Manage relationships with various suppliers, catering services, and other event-related vendors.
Oversee event setup, registration, and coordination on the day of the event.
Address and resolve any issues or challenges that may arise during events.
Ensure that events run smoothly and according to plan.
Conduct post-event evaluations to gather feedback and identify areas for improvement.
Analyze event success against predetermined metrics and objectives.
Supervisory Responsibilities
This job has no supervisory responsibilities.
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
Continuous Learning - Assesses own strengths and weaknesses; seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
Use of Technology - Demonstrates required skills; adapts to new technologies; uses technology to increase productivity; keeps technical skills up to date.
Problem Solving - Works well in group problem solving situations; uses reason even when dealing with emotional topics.
Customer Service - Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.
Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Oral Communication - Speaks clearly and professionally in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings. Has pleasant demeanor.
Teamwork - Balances team and individual responsibilities; exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; puts success of team above own interests; able to build morale and group commitments to goals and objectives; supports everyone's efforts to succeed.
Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information. Detail-oriented.
Business Acumen - Understands business implications of decisions.
Conflict Resolution - Encourages open communications; maintains objectivity; keeps emotions under control.
Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
Adaptability - Adapts to changes in the work environment; manages competing demands.
Personal Appearance - Dresses appropriately for position; keeps self well groomed.
Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.
Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
Initiative - Volunteers readily; undertakes self-development activities; seeks increased responsibilities.
Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
Planning/Organizing - Prioritizes and plans work activities; uses time efficiently. Strong organizational and multitasking skills
Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
Qualifications to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience Bachelor's degree in Event Management, Hospitality, Marketing, or 3-5 years event coordinating experience; or equivalent combination of education and experience.
Certificates, Licenses, Registrations
Must possess a Nevada Dispensary agent work card and be 21 years of age or older.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, gender identity, disability status or protected veteran status. The Company will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws.
Planet 13 would like to make its customers aware that certain individuals might try and approach them, call them, email them, text them, or reach out to them via social media, presenting themselves as our employees and/or affiliates to try and gain access to your personal information. This is a phishing scam. Planet 13 will never call a potential employee or customer for any form of payment in return for training material, ask for anyone's direct deposit information, and their banking login and password. Planet 13's Board Members, and Executives do not work as recruiters and do not communicate with potential employees directly via any form of communication nor do they engage in the offering of positions to potential employees. These claims and offers are fraudulent and we advise everyone to use discretion when handling these situations. If you feel as though you have been a target of this type of scam, please reach out to your local law enforcement. Thank you.
