School Secretary

1 week ago


West Point, United States Troup County Schools Full time
Position Type:
Secretarial/Clerical

Date Posted:
12/10/2024

Location:
West Point Elementary School

Closing Date:
Until filled

Policy Level: ADMINISTRATIVE REGULATIONS

Work Days: 200

CPI Code: 430

Descriptor Term: NON CERTIFIED PERSONNEL

School Secretary/Clerk

School Secretary

Effective Date:

03/04/2024

Non Exempt

Qualifications:
  • At least a high school diploma.
  • One year of business college or three years of successful secretarial experience.
  • Competent organizational and filing skills.
  • Have excellent work ethics, integrity, and good moral character.
  • Skills in interpersonal relationships.
  • Ability to maintain confidentiality.
  • Demonstrate ability to communicate effectively both orally and in writing, using proper grammar
  • and vocabulary.
  • Proficient in the use of Microsoft (Excel, Word, etc.) or an equivalent computer software program.
Reports To: School Administrators

Supervises: N/A

Terms of Employment: To be determined by the Board of Education

Salary: $13.80 - $19.72 (based on exp)

Primary Job Goal:

Maintain an efficient office and appropriately assist the principal and staff in support of the district's mission.

Performance Duties & Responsibilities:
  • Assume a positive role for public relations in representing the school system.
  • Perform general secretarial duties such as:
    • Typing and duplicating
    • Word processing and editing
    • Preparing correspondence
    • Record keeping and filing
    • Preparing reports, orders, and purchase orders
    • Appropriate use of telephone
    • Operate office equipment
  • Performs the following secretarial duties specific to the assigned position:
    • Maintain all attendance records on a daily basis
    • Dispense all daily medications with documentation
    • Administer basic first aid, contacting parent and/or school nurse if necessary
    • Telephone receptionist
    • Handle scheduling of parent/teacher conferences
    • Greet and direct all visitors as necessary
    • Handle teacher requests for supplies
    • Distribute mail
    • Request and receive records concerning incoming and outgoing students
    • Maintain all forms and ordered clerical supplies
    • Enter all disciplinary forms into the computer, and maintain and produce the corresponding reports for administrators
  • Any other duties as requested by the school administrator.
  • Demonstrates consistent attendance.

Other Functions:
Daily attendance and punctuality are required for the purpose of ensuring the goals of the work unit may be met.

Working Environment:
The usual and customary methods of performing the job's functions require the following physical demands:
Lifting, carrying, pushing, and/or pulling; frequent stooping, kneeling, crouching, and/or crawling. Generally, the job requires 20% sitting, 10% lifting/carrying and 80% standing/walking.

Evaluation: System evaluation completed by Principal/Instructional Specialist/Assistant Principal.

The Troup County School System provides equal employment opportunities to all employees and applicants, prohibiting discrimination or harassment based on any protected characteristic under applicable federal, state, or local laws.

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