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Senior IP Docketing Specialist

2 months ago

Chicago, United States Venable LLP Full time
Position Information

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to IP Docketing. That’s why we’re looking for aSenior IP Docketing Specialistto lead the support for all trademark docketing and quality control functions, processing of client, foreign associate, and foreign and domestic Patent and Trademark Office communications, oversee client transitions from a docketing perspective, generate simple and complex client reports, and manage special projects.

This position has flexibility to work remotely 100% of the time.

The ideal candidate will be responsible for...

  • Serving as Project Manager and Docketing Department point of contact for client transitions, including intakes and outgoing transfers
  • Reviewing and triaging incoming IP files, audit file histories and docket bibliographic details and accompanying deadline information in docketing system
  • Generating and proofing routine and special docket reports for quality assurance, including general docket reports, daily audit reports, status reports, discrepancy reports, annuity reports, etc.
  • Coordinating work schedule with IP Docketing Specialists and assisting team members, including serving as backup to Docketing Managers as needed
  • Identifying and providing suggestions for addressing workflow and data discrepancies
  • Reviewing foreign and domestic patent and trademark filing information for accuracy and completeness, and updating docket records appropriately
  • Analyzing and discerning pertinent information in client, foreign agent, and attorney correspondence to correctly update docketing system
  • Assisting in developing, drafting, and testing Standard Operating Procedures (SOPs) used by the Docketing Department
  • Participating in clearing daily critical docket entries; clearing/advancing non-critical entries according to established defaults
The successful candidate will demonstrate...
  • A minimum of five years extensive IP Trademark docketing experience, including proficient knowledge of foreign and domestic Trademark legal concepts and practices, including experience docketing foreign and domestic contentious matters as well as copyright, customs recordation, domain name registrations, and UDRP proceedings
  • Working knowledge using and maintaining common IP docketing systems; proficient knowledge of Trademark docketing procedures and workflows
  • Advanced proficiency in utilizing foreign and domestic Patent and/or Trademark Office websites and other paid database platforms to conduct research and locate data
  • Advanced proficiency with evaluating patent and/or trademark file histories with strong ability to audit Trademark records to verify critical details
  • CPi software experience highly desired; Patent and/or Trademark Paralegal experience and Project Management certification or training, desired
  • Experience with TTAB procedures desired
  • Ability to work independently in an electronic environment while also working collaboratively as part of a high-functioning team
  • Excellent oral and written communication skills to effectively interact with attorneys and all levels of business professionals within the firm
  • Meticulous attention to detail and strong organizational skills


Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

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