Office Administrator

4 weeks ago

Falls Church, United States HR.Coach Full time
Company Description

HR.COACH is accepting applications for part-time role supporting the administrative function of a religious based non-profit located in bailey's crossroads area of Falls Church, VA. This role will serve a vital link between the member congregation and the communities they serve. The ideal candidate has strong communication skills, sharp attention to detail, is a
self-starter, works collaboratively with staff and volunteers, and will uphold confidentiality and exercise sound judgement.

Part-Time Hours, 20-25 Per Week

Compensation: $20-$25 per hour

Limited benefits includes 10 days paid time off annually

This is an in-person position and remote-only application will not be considered.

Job Description

Areas of Responsibility:
Communications Lead (50%)
  • Maintain church calendars reflecting church activities and building use commitments.
  • Communicate upcoming events to members and staff using social media and e-mail.
  • Prepare bulletin materials for Sundays, church holidays, wedding and funerals
  • Prepare weekly church newsletter in partnership with Senior Minister and electronically distribute to church membership
  • Ensure church website contains current information. Coordinate or complete efforts to update the website with events, music and video, program updates and seasonal offering opportunities
  • Generate, prepare and send hard-copy mass mailing as needed
Church Administration (25%)
  • Answer phones, greet guests and relay messages in a timely manner
  • Process daily mail and monitor and respond to church's administrative email account
  • Collect hourly timesheets and submit for processing
  • Compile and distribute materials for board and other meetings.
  • Maintain an updated membership database, including creation of printed directory.
  • Record contributions in ServantKeeper membership and donation database
  • Maintain a current and organized filing system and a clean office space
  • Provide administrative support to Senior Minster
Accounting support (Under supervision of Church Treasurer & bookkeeper) (15%)
  • Follow established financial practices as established by the Finance Committee
  • Scan invoices and send to bookkeeper for processing; print checks; mail payments
  • Generate and mail hard-copy contribution statements to members three times per year
  • Provide support for annual stewardship campaign
  • Run reports and query records in Quickbooks as needed.
Facilities support (10%)
  • Screen all facilities requests and present to Senior Minister and Facilities Chairs
  • Ensure that paperwork is completed for outside groups using the facility
  • Ensure that renters understand our rules and regulations and are prepared to have a successful rental experience
  • Proactively respond to facilities issues or concerns shared by members, renters or staff; serve as main point of contact for all facilities repairs and inspections
Qualifications

Required Skills:
  • Excellent written and grammatical skills
  • Ability to frame messages and prepare both online and hard copy communications and distribute to members
  • Working knowledge of Microsoft Office Suite, including Microsoft Publisher and PowerPoint
  • Experience with making website updates within a content management system
  • Strongly preferred experience with WordPress and MailChimp or Constant Contact
  • Experience with customer or member retention systems and/or ability to learn and use church membership and donation management software
  • Functional knowledge of QuickBooks accounting software
  • Comfortable dealing with requests for support from community members in need
  • Ability to work with volunteers of all ages
  • Bilingual - Spanish, preferred
  • Prior experience with a mostly volunteer-run, mission-driven organization


Additional Information

Applicants who do not adequately complete the screening questions, will not be considered for this role.

Must be able to pass a routine background check.

All your information will be kept confidential according to EEO guidelines.

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