Secretary Buildings and Grounds and Business Office

2 weeks ago


Cedar Grove, United States Cedar Grove School District Full time
Position Type:
Secretarial/Clerical/Secretary - 12-Months

Date Posted:
12/19/2024

Location:
Leonard R Parks

Date Available:
01/29/2025

Closing Date:
01/10/2025
Buildings and Grounds and Business Office Secretary
full time/12 months Secretary / Bookkeeper


QUALIFICATIONS:

1. High school diploma or equivalent training.

2. Minimum experience as determined by the Board.

3. Efficient word processing skills.

4. Knowledge of automated office equipment and efficient office procedures.

5. Good telephone skills and ability to communicate effectively.

6. Required criminal history check and proof of U.S. citizenship or resident alien status.

REPORTS TO:

Buildings and Grounds Supervisor and Business Administrator/Board Secretary

JOB GOAL:

To assist the Buildings and Grounds Supervisor and Payroll & Benefits operations while maintaining a well-organized professional office with a professional atmosphere.

PERFORMANCE RESPONSIBILITIES:
  1. Receives and routes incoming calls and correspondence.
  2. Creates and completes correspondence, notices, memorandums and reports, receives and distributes daily mail, and processes district communications.
  3. Prioritizes workload and meets deadlines.
  4. Maintains a well-organized up-to-date filing system.
  5. Operates all business machines necessary to complete reports and clerical work required in the operation of the office.
  6. Responsible for oversight and scheduling of use of facilities for outside organizations as per Board Policy 7510 and Board Regulation 7510.
  7. Responsible for the administrative support for the Supervisor of Building and Grounds for the management and control of maintenance and custodial goods and contracts, services and equipment, studies and analyses of the cost, value, product utilization, storage and distribution of equipment and supplies, and work orders assigned through automated reporting systems.
  8. Works with Supervisor of Buildings & Grounds on data entry and compiles reports from Trouble Tracker work order system.
  9. Assists Supervisor of Buildings and Grounds to coordinate all custodial and maintenance work completed in the buildings and on school grounds.
  10. Assists Supervisor of Buildings and Grounds to secure custodial coverage for after school co-curricular events, school athletic events, and absent custodians. Maintains an up-to-date spread sheet detailing coverage.
  11. Assists the coordination of in-service training programs for custodial staff.
  12. Assists the coordination of asbestos management and Right-to-Know programs.
  13. Maintains a log of current insurance certificates from outside organizations and vendors.
  14. Assists the processing of purchase orders as they pertain to buildings and grounds.
15. Anything else deemed necessary by the Buildings and Grounds Supervisor and or the Business Administrator/Board Secretary.
TERMS OF EMPLOYMENT:

Salary to be determined by the Board.

EVALUATION:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of non-certified staff.

  • Cedar Hill, Texas, United States Little CaesarsSubway Business Office Full time

    About Us: At LittleCaesars/Subway Business Office, we pride ourselves on providing high-quality products and services to our customers. We're seeking an experienced Assistant Manager to join our team and contribute to our continued growth and success.Salary Range: $60,000 - $70,000 per year, based on qualifications and performance.Responsibilities:Oversee...

  • Attendance Secretary

    2 months ago


    Cedar Rapids, United States Cedar Rapids Community School District Full time

    Attendance Secretary JobID: 13589 Position Type: Secretarial/Clerical/ Secretary - 9,10 and 11-Months Date Posted: 11/13/2024 Location: Jefferson High School Date Available: 2024-2025 PRINCIPAL DUTIESCompile and maintain accurate pupil absence records and generate reports utilizing student data management system.Handle office routine.File...


  • Cedar Rapids, Iowa, United States Greg's Lawn and Landscaping Full time

    Lawn Area Manager Job Summary:We are looking for a skilled and experienced Lawn Area Manager to lead our team at Greg's Lawn and Landscaping. The successful candidate will have excellent leadership and communication skills, as well as the ability to motivate and train staff.Main Responsibilities:Supervise work crews on job sites and ensure they complete...


  • Garden Grove, California, United States IEC - Garden Grove Full time

    Job SummaryWe are seeking an Associate Business Office Administration Instructor to join our team at IEC - Garden Grove. In this role, you will be responsible for delivering quality educational programs to students by helping develop the technical and soft skills they need to secure an entry-level job in their new career.About UsUEI College is a leader in...


  • Cedar Hill, Texas, United States Morada Cedar Hill Full time

    Why Choose Morada Cedar Hill?We offer a dynamic work environment, competitive compensation, and opportunities for advancement. As a Maintenance Technician, you will be part of a team that makes a positive impact on the lives of our residents.About the Role:Perform routine maintenance duties to complete all service requests for repair and maintenance of all...

  • Sales Associate

    7 days ago


    Cedar Hill, Texas, United States Little CaesarsSubway Business Office Full time

    Job Overview: As a Sales Associate at LittleCaesars/Subway Business Office, you will play a vital role in providing excellent customer service and ensuring a positive shopping experience for our guests. This includes taking orders, processing payments, maintaining the front-of-house area, restocking items, and answering phone calls.About the Job: As a...

  • Operations Manager

    7 days ago


    Cedar Hill, Texas, United States Little CaesarsSubway Business Office Full time

    Company Overview: As a leading food chain, LittleCaesars/Subway Business Office is committed to delivering exceptional customer experiences. Our team members are the backbone of our success, and we're looking for a dedicated individual to oversee our operations.Estimated Salary: $55,000 - $65,000 per year, depending on experience and qualifications.Job...


  • Cedar Rapids, Iowa, United States Greg's Lawn and Landscaping Full time

    About the Position:This is a full-time position that requires working weekdays, with occasional weekends. The successful candidate will be responsible for leading a team in providing top-notch landscape construction services.The ideal candidate should have strong leadership skills, excellent communication abilities, and a proven track record in managing...


  • Cedar Rapids, Iowa, United States EO Johnson Business Technologies Full time

    Role OverviewWe are seeking a highly motivated Business Development Representative to join our dynamic team. This is an excellent opportunity for a sales professional who wants to drive business growth and make a meaningful impact in the industry.Job SummaryThe Business Development Representative will be responsible for executing sales strategy, initiating...


  • Locust Grove, Georgia, United States NOVA Engineering and Environmental, LLC Full time

    About the JobWe are looking for an experienced Building Quality Assurance Engineer to join our team at NOVA Engineering and Environmental, LLC. As a Building Quality Assurance Engineer, you will be responsible for ensuring that construction projects meet the required building codes and regulations.The ideal candidate will have a strong background in...


  • Ida Grove, Iowa, United States H&R Block Full time

    We are looking for an Administrative Assistant / Secretary who will be the first point of contact for our clients.Key responsibilities include greeting clients in a personalized, friendly manner, scheduling appointments according to their preferences, and ensuring client needs are met during exit procedures.Maintaining a clean and organized office...


  • Cedar Grove, Wisconsin, United States CEDAR GROVE FOOT & ANKLE Full time

    Job DescriptionCEDAR GROVE FOOT & ANKLE is a busy podiatry practice serving a mixed surgical, nonsurgical, and routine patient base. We are seeking a highly organized and detail-oriented Healthcare Office Professional to join our team.As a Medical Assistant/Receptionist, you will be responsible for managing front-office operations, including scheduling...


  • Elk Grove, California, United States Elk Grove Optometry Full time

    Medical Office Coordinator Job Summary:This is an excellent opportunity to join our team as a Medical Office Coordinator at Elk Grove Optometry. As a Medical Secretary/Technician, you will play a crucial role in providing exceptional patient care and supporting our doctors and staff.Key Responsibilities:Taking patients back to exam rooms and verifying...


  • Cedar Hill, Texas, United States Farmers District Office - DFW Full time

    Job DescriptionWe are seeking a highly motivated Insurance Sales Representative to join our team. As a key member of our sales force, you will be responsible for building and developing client relationships within local communities to promote our products.


  • Spring Grove, United States Office Pride Full time

    With offices and operations across the country, Office Pride offers part-time employment opportunities for men and women who believe in honesty, integrity and a hard work ethic. Most of our employees are part-time working as a cleaning professional servicing professional buildings. Office Pride therefore offers a tremendous part-time, secondary income...


  • Garden Grove, California, United States IEC - Garden Grove Full time

    Job OverviewWe are seeking a highly skilled Business Office Administration Instructor to join our team at IEC - Garden Grove. In this role, you will be responsible for delivering quality educational programs to our students by helping develop the technical and soft skills they need to secure an entry-level job in their new career.

  • Floor Technician

    1 month ago


    Cedar Rapids, United States Office Pride Full time

    Office Pride - JobID: 100-148709088 [Cleaning Technician] As a Floor Technician at Office Pride, you'll: Perform basic cleaning duties such as sweeping, mopping, dusting, restroom sanitation, etc; Perform general cleaning and disinfecting areas of a business such as offices, kitchens, restrooms, etc; Perform trash removal; Restock consumable items such as...


  • Cedar Hill, Texas, United States Farmers District Office - DFW Full time

    Company OverviewFarmers District Office - DFW is a leading insurance agency committed to providing exceptional service and innovative solutions to our clients.

  • Physician Recruiter

    2 months ago


    Downers Grove, United States Duly Health and Care Full time

    OverviewPhysician Recruiter - Multiple Specialities Position Overview: Work Hours: Full-Time, Monday - Friday Primary Location: Remote/Hybrid, Must be willing to travel to Downers Grove one day per week. What We Offer You: Comprehensive medical and prescription drug benefits that include medical coverage at 100% (after deductible) when utilizing a Duly...


  • Downers Grove, United States Maple and Main Apartments Full time

    Leasing AssociateThe Leasing Associate is responsible for marketing, leasing, and pre-leasing apartments. The Leasing Manager is responsible for overseeing and delivering property occupancy, leasing and retention goals. The Leasing Associate makes a commitment to align themselves with JVM's vision, to be an industry leader and the preferred choice of...