Senior Admin Support Specialist- TULSA

3 weeks ago

Tulsa, United States University of Oklahoma Full time
Job Description

Senior Admin Support Specialist

Position Information : Coordinates the Scholarship and awards for medical and PA students and handles the business affairs of the SCM Student Services Office. Supports and coordinates student services projects as assigned.

Essential Duties :

Billing/Purchasing/Travel for Student Services Office:
  • Pay bills on a weekly basis
  • Handle P-card purchases
  • Order Supplies
  • Serve as coordinator/content expert on Concur travel system for the office
  • File reimbursement forms for students
  • Manage Touchnet, the online payment platform
Scholarships and Awards:
  • Schedule, attend and take minutes at scholarship meetings
  • Develop and maintain scholarship spreadsheet of all recipients
  • Prepare and distribute required emails forms, letters etc. in support of the SCM
  • Manage Medical, PA Student, and Faculty teaching awards
  • Maintain database of affiliation agreements. Work with legal department and administration to process agreements
  • Support various projects of the SCM student services office including but not limited to: Summer Institute, Pipeline Programs, White Coat Ceremony, Orientations, Match, Graduation, etc.
  • Exhibit a positive and welcoming attitude toward all students
  • Assist with reception duties in the office, as needed
  • Help keep the student services area clean and tidy
  • Support all SCM learners when needed, including medical and PA students and alumni
  • Be willing to assist with other student services activities as directed by the Associate and Assistant Deans, Assistant Director of Student Services, and Director of Student Services
Job Requirements

Qualifications:

Required Education: High School Diploma or GED, AND:
  • 24 months office, clerical, or administrative experience.
Working Conditions:
  • Physical: Sit for prolonged periods. Communicate effectively and listens. Engage in repetitive motion. Use of computer and telephone. Stand, stoop, bend, and reach.
  • Environmental: Standard office environment.
Knowledge, Skills & Abilities:
  • Knowledge of office procedures
  • General office and customer service skills
  • Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
  • Excellent interpersonal skills
  • Ability to work independently and as a team player
  • Ability to complete tasks in an efficient and timely manner
  • Must be detail oriented for accuracy of data and information
  • Ability to multitask, be organized, and self-motivated
  • Ability to work in stressful situations
  • Ability to communicate verbally and in writing

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.

Why You Belong at the University of Oklahoma: The University of Oklahoma, fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

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