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Office Manager

2 months ago

Nashville, United States OHM Advisors Full time
Come work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, our diverse 700+ team of professionals works collaboratively across multiple service areas in multiple states, including architecture, engineering, planning, surveying, and construction engineering.

We are a team of experts with individual specialties working together, driven to make a difference through people-focused problem solving, design, and ideas. In everything we do, we put people first. We create places for communities of people that help solve a problem and drive them forward- advancing the whole community today and well into the future.

What You'll Contribute to OHM Advisors

We are seeking an exceptionally collaborative Office Manager with a high level of emotional intelligence to join our Nashville team overseeing our Tennessee locations. This role plays a crucial role in the seamless operation of our offices, serving as the backbone of our day-to-day activities. This team also plays a pivotal role in fostering a positive and curious work environment utilizing a unique blend of communication, business acumen, technical aptitude, and exceptional organizational skills.

Your Responsibilities:

Office and Facilities Management
  • Oversee all aspects of office and facilities management, including space planning, maintenance, cleaning, equipment maintenance, and security.
  • Cultivate strong relationships with vendors and negotiate office supplies, equipment, and services contracts.
  • Develop and monitor budgets for facilities maintenance, office moves, renovations, and improvements.
  • Oversee management of office calendars, scheduling, appointments, and events.
Support Role Management
  • Supervise and support administrative staff, fostering a collaborative and supportive team environment.
  • Organize and delegate tasks effectively and with cost efficiency, ensuring seamless support functions within the engineering office.
  • Conduct regular check-ins with managers and internal stakeholders, offer objective inputs, and facilitate clarifications.
  • Champion a culture of collaboration, empathy, and inclusivity that aligns with the organization's values and goals, and regional focus.
  • Plan and execute various training events and other activities.
  • Understand and address the diverse needs and perspectives of team members.
Budget Management
  • Organize and monitor budget reports for office operations, facilities, and culture development initiatives with a keen eye for financial stewardship.
  • Track expenditures, identify variances, and implement strategic adjustments as directed to optimize resource allocation.
  • Working with regional leadership and corporate representatives, prepare comprehensive financial and production reports to support informed decision-making and budget-planning processes.
Business Acumen and Strategic Planning
  • Utilize strong industry business acumen to identify process improvements and operational enhancement opportunities.
  • Communicate data and trends to foster understanding and acceptance of strategic planning efforts within a multi-disciplined firm.
  • Collaborate closely with area leaders and senior management to align office operations and support systems with broader organizational objectives.
Requirements:
  • Bachelor's degree in Business Administration, Organizational Psychology, or a related field. Within industry, work experience may be substituted on a year-for-year basis for the required education.
  • Minimum 5 years of practical work experience with increasing responsibilities. Additional years required in lieu of advanced education requirements.
  • Proven track record of success in office management and support roles within technical environments.
  • Exceptional interpersonal skills and a demonstrated ability to navigate complex dynamics.
  • Strong leadership capabilities, fostering collaboration, and building cohesive teams.
  • Proficiency in the MS Office suite, including advanced Excel skills for financial analysis and reporting, advanced Word competency for correspondence and proposal support, and advanced PowerPoint skills for training and presentations.
  • Impeccable communication skills, with insights to empathetically engage with stakeholders at all levels. Specifically, this role will interface with finance, marketing and human resources.
  • Detail-oriented with a proactive approach to problem-solving and decision-making.
  • A positive attitude, resilience, and a genuine passion for fostering a thriving workplace culture.

What We Offer

Our staff is our greatest asset. We continuously strive to provide tools, mentorship, and resources to help foster a healthy work-life balance. You can read about some of our self-designed career advancement and enrichment programs, like OHM Wellness, OHM Grad School, and OHM University, on our website.

OHM Advisors is proud to offer a comprehensive benefits package to meet the diverse needs of our employees. Depending on your employment status, we offer; medical, dental, vision, life insurance, short/long term disability, both HSA & FSA plans, profit-sharing, traditional & Roth 401(k) plans, paid holidays, and paid time off.

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

#LI-SR1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)