Office Administrator

3 weeks ago

New York, United States Alantra Full time

Alantra is an independent global mid-market financial services firm providing investment banking, asset management, and private capital services to companies, families, and investors operating in the mid-market segment. The Group has over 650 professionals across Europe, the US, Latin America, and Asia.

Its Investment Banking division provides independent advice on M&A, debt advisory, financial restructuring, and capital markets transactions, having advised on more than 650 deals for a total value of c.€88.5bn in the last four years. Alantra's senior bankers and execution teams offer a global understanding of industry sectors combined with strong local relationships with the companies, investors, entrepreneurs, and financing institutions in each of its markets.

In Alternative Asset Management, Alantra offers its client unique access to a wide range of investment strategies in five highly specialized asset management classes (private equity, active funds, private debt, energy, and venture capital). As of 30 June 2023, assets under management from consolidated businesses stood at €2.2bn, while assets under management from Strategic Partnerships, in which Alantra holds a significant stake, were at more than €13.7bn.

For more information, please visit www.alantra.com

Job Description:

About Alantra

Alantra's U.S. business, with offices in Boston, MA, and New York, NY, has specialized in domestic and cross-border mid-market acquisitions and divestitures involving family-owned businesses, multi-national corporations, and private equity investors for over 40 years. The team offers broad sector expertise across a range of industries, including Consumer, Industrials, Healthcare, and Technology; and is focused on executing a strategic growth plan to expand its capabilities and expertise.

Position Overview

We are seeking a highly organized and proactive Office Administrator to join our team in New York. As an Office Administrator, you will play a crucial role in overseeing the day-to-day office operations and providing comprehensive administrative support to our Managing Directors. Your exceptional organizational skills and attention to detail will ensure the smooth functioning of our office and enable our leadership team to focus on strategic initiatives. This is an exciting opportunity to be at the heart of our investment banking organization, contributing to its success and growth.

The environment at Alantra is both collegial and entrepreneurial, and teamwork is essential to the firm's success. A focus on innovative new ideas across all levels of the team are welcomed and encouraged, and leaders provide various career development opportunities for long-term success.

Responsibilities

  • Office Management: Maintain a well-organized and efficient office environment. Coordinate and oversee office supplies, equipment, and facilities, ensuring everything is in working order and appropriately stocked.
  • Administrative Support: Provide high-level administrative assistance to the Managing Directors, including managing schedules, arranging appointments, processing expenses, and organizing meetings. Prepare meeting agendas, take minutes, and follow up on action items as needed.
  • Communication: Serve as the primary point of contact for internal and external inquiries, emails, and phone calls directed to the Managing Directors. Disseminate information effectively and handle sensitive and confidential information with the utmost discretion.
  • Travel Coordination: Arrange travel logistics for the Managing Directors, including flights, accommodation, ground transportation, and itinerary planning. Ensure seamless travel experiences and timely expense reporting.
  • Calendar Management: Maintain and update the Managing Directors' calendars, coordinating with team members to schedule meetings, conferences, and events.
  • Event Planning: Assist in organizing company events, conferences, and workshops. Handle logistical arrangements, venue selection, catering, and other event-related tasks.
  • Document Management: Create, format, and edit documents, reports, presentations, and other business materials as required. Maintain electronic and physical filing systems for easy access and retrieval.
  • Problem Solving: Identify and address operational challenges proactively. Implement process improvements to enhance office efficiency and productivity.
  • Ad Hoc Projects: Assist in special projects and initiatives as requested by the Managing Directors, demonstrating adaptability and the ability to work on diverse tasks.
Why Alantra
  • Team-oriented and collaborative culture
  • Unique career development opportunities with focus on long-term growth and success
  • Dynamic and collaborative work environment
  • Competitive salary and bonus plans
  • 100% Healthcare coverage options, HRA and FSA options, dental, vision insurance
  • 401k with match
  • Competitive vacation and holiday plans
  • Fitness reimbursement
  • Employee assistance program
  • Pre-tax commuter benefits
  • Company events and international offsites
  • Team-wide community service initiatives
  • Access to global network
Requirements:

Qualifications/Requirements
  • At least 2 years' experience as an Office Coordinator, Administrative Assistant, or similar role.
  • Bachelor's degree or relevant work experience.
  • Ability to work onsite in our New York office required.
  • Strong organizational skills and the ability to multitask effectively in a fast-paced environment.
  • Excellent communication skills, both written and verbal.
  • Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
  • Attention to detail and a high level of accuracy in all tasks.
  • Discretion and the ability to handle sensitive and confidential information.
  • Exceptional problem-solving abilities and a proactive approach to challenges.
  • Prior experience in event planning and travel coordination is a plus.
  • Knowledge of financial administration and basic accounting principles is beneficial.


Location: New York, NY (onsite)

If you are a self-motivated, organized individual with a passion for providing exceptional administrative support, we encourage you to apply for the Office Administrator position. Join our team and contribute to the success of our organization in New York

  • Political Section Administrative Officer

    4 weeks ago

    New York, United States Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) **Main purpose of job**: This is an exciting opportunity for an active and dynamic person to work at the forefront of international diplomacy and in the heart of the British Government’s Mission to the United Nations (UKMIS NY). You will act as **Political Section Administrative Officer** and executive...

  • Office Administrator

    1 month ago

    New York, United States Gan Aliya & Bnos Aliya Full time

    Office Administrator The Office Administrator will hold the responsibility to maintain the orderly and smooth functioning of our school. The Office Administrator must be a role model both in and out of school living a Torah lifestyle with appropriate with appropriate and.. The Office Administrator provides consistent, confidential, and professional...

  • Office Administrator

    4 weeks ago

    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services Answering and corresponding to incoming phone calls...

  • Office Administrator

    1 month ago

    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...

  • Office Administrator

    1 month ago

    New York, United States LevelUP HCS Full time

    As an Office Administrator, you will oversee organization, coordinate and manage administration duties, office procedures, and day-to-day office needs. The Office Administrator will work closely with the Management Team and have a diverse set of duties and responsibilities, which include: Client Services • Answering and corresponding to incoming phone...

  • Office Administrator

    1 month ago

    New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...

  • Office Administrator

    1 month ago

    New York, United States Hexis International Full time

    Company DescriptionHexis International is dedicated to creating a positive and lasting impact on individuals and communities. Our mission is to inspire and empower people to make a difference in the world. We believe that even small actions can lead to significant change. With a focus on social solidarity and freedom, Hexis International strives to foster a...

  • Office Administrator

    5 days ago

    New York, New York, United States Akam Associates Inc Full time

    About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration,...

  • Office Administrator

    3 weeks ago

    New York, United States Ascendo Resources Full time

    We are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...

  • Office Administrator

    3 weeks ago

    New York, United States Ascendo Resources Full time

    We are currently seeking a detail-oriented and highly organized Office Administrative Assistant to join our team. This position offers the potential for growth and transition to a permanent role based on performance and business needs. As an Administrative Assistant, you will provide crucial support in maintaining the smooth functioning of our business and...

  • Administrative Officer

    3 weeks ago

    New York, United States Veterans Health Administration Full time

    Summary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...

  • Administrative Officer

    2 months ago

    New York, United States Veterans Health Administration Full time

    Summary The incumbent position is located at the New York Campus VA Medical Center, New York Harbor Health Care System (NYHHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports a plethora of clinical functions. Health Administration Service (HAS) is also knowns as the business...

  • Office Administrator

    1 month ago

    New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...

  • Office Administrator

    1 month ago

    New York, United States Bernard Nickels & Associates Full time

    Job Title: Office AdministratorType: Contract AssignmentStart Date: ASAPEnd Date: 4 to 6 monthsLocation: NYC - 100% ONSITEHours: 40 per weekMax Pay: $30/hourGeneral FunctionOrganizes, coordinates and implements office process and procedures in order to ensure organizational effectiveness and efficiency.Supports prints device and mail services, office and...

  • Office Administrator

    1 week ago

    New York, United States Stienhardt & Stones Full time

    Office Administrator at Stienhardt & Stones Overview: Join our team at Stienhardt as an Office Administrator, where you will play a crucial role in ensuring the smooth and efficient operation of our office. We are a dynamic diamond and Jewelry company dedicated to creating eco friendly engagement rings! **Responsibilities**: - Coordinate with vendors for...

  • Office Administrator

    3 weeks ago

    New York, United States Aston Carter Full time

    Location: NYC Core Business Hours: 8:00 AM – 5:00 PM Employment Status: Full-Time Salary: $55k- 65K Responsibilities will include: Be the office front desk representative, Receive visitors at the front desk by greeting, directing, and announcing them appropriately, Receive incoming mail and/or prepare deliveries and/or shipments, Maintain a...

  • Office Administrator

    7 days ago

    New York, United States The New York Conservatory of Music Full time

    **About Us** The New York Conservatory of Music, located in the heart of Manhattan's Upper East Side, is dedicated to providing high-quality music education. Founded in 1998 by the esteemed concert pianist Dr. Jerzy Stryjniak and musicologist Joanna Stryjniak, the school offers a variety of musical training for all ages and levels. Nestled on the scenic 69th...

  • Office Administrator

    1 month ago

    New York, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin + Associates is currently seeking an Office Administrator for our luxury eye-wear brand client in New York, NY. Position is a 4 - 6 month contract.Job Title: Office Administrator Pay: $26.00 - $28.50/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/week //...

  • Office Administrator

    5 days ago

    New York, New York, United States Stienhardt & Stones Full time

    Office Administrator at Stienhardt & StonesOverview:Join our team at Stienhardt as an Office Administrator, where you will play a crucial role in ensuring the smooth and efficient operation of our office. We are a dynamic diamond and Jewelry company dedicated to creating eco friendly engagement ringsResponsibilities: Coordinate with vendors for office...

  • Office Administrator

    1 week ago

    New York, United States Altech Electronics Inc. Full time

    Job DescriptionJob DescriptionWe are seeking an Office Administrator to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Ensure customers receive optimum levels of service and maintain high levels of customer satisfaction.Draft correspondences and other formal documentsExport,...