Contract Administrator

1 week ago

Austin, United States University of Texas System Full time
FLSA Status

Exempt
Earliest Start Date

Immediately

Salary

Salary commensurate with experience

Hours per Week

40 hours weekly

Hiring Department

Contracts and Procurement
Required Application Materials

A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor.

About Us

For more than 140 years, The University of Texas System has improved the lives of Texans - and people all over the world - through education, health care, and research. The System consists of nine academic institutions, five health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 116,000 faculty, health care professionals, researchers, support staff, and student workers.

The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's fourteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences.

Purpose of Position

Support Contracts and Procurement team in drafting, evaluation, negotiation and execution of contracts and amendments for UT System-wide complex and technical procurements.

Essential Functions

  • Applies knowledge of contract administration to prioritize necessary actions and consistently applies policies and practices.
  • Manages varying sources of information and situations to accurately provide solutions.
  • Monitors and controls the flow of work through the procurement and contract systems.
  • Identifies and resolves problems that arise.
  • Assist in conducting needs assessments to determine requirements for the purchase of goods or services.
  • Delivers and develops effective communication that conveys clear understanding of the unique needs of various customers.
  • Practices high standards and gains the confidence and trust of others through honesty, confidentiality, and integrity.
  • Assists with monitoring transaction compliance (intake, milestones, deliverables, etc.).
  • Other duties as assigned.
Knowledge, Skills & Abilities
  • Business Insight - Knowledge of Texas Contract Law, Higher Education Procurement Policies
  • Attention to Detail - Ability to focus and prioritize workload, exhibit good organizational skills
  • Customer Service- Provide responsive customer service to clients internally and externally
  • Behavioral Competencies:
    • Action oriented
    • Communicates effectively
    • Collaborative team mentality
    • Functional/technical skills to perform the job
    • Situational adaptability
  • Computer Skills - Proficient technical and computer skills
Required Qualifications
  • Bachelor's degree with major course work in business administration or related field and 3-5 years of relevant experience. One year of college (30 semester hours) may be substituted for one year of the required experience on a year-for-year basis, allowing up to a maximum of 4 years substituted experience.
  • Contract Manager Certification from a professional purchasing organization. If not certified, must be certified within 18 months of employment.
Preferred Qualifications
  • Experience in preparation, administration and management of complex solicitations and contracts.
  • Proficiency in Microsoft Office to include Word, Excel and Outlook along with exposure to document control and/or tracking software.
Working Conditions
  • May work around standard office conditions
  • Repetitive use of a keyboard at a workstation
  • Requires occasional evening or weekend hours
  • Hybrid work environment (remote & office)

Additional Information

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to a minimum of 20 hours per week and at least 135 days in length. Participation in TRS is mandatory.

A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed.

EO/AA Statement

The University of Texas System Administration is a federal contractor committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.

For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at oti@utsystem.edu.

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