School Nutrition Inventory Control Specialist

4 days ago

Savannah, United States Savannah-Chatham County Schools Full time
PRIMARY FUNCTION: The Inventory Control Specialist devises strategies for optimal performance while implementing District policies, Federal, State and local rules and regulations. Oversees the supply flow of product within and between schools. Focuses on monitoring inventory levels and inventory documentation. Provides program support for all Secondary Schools.

REPORTS TO: Executive Director School Nutrition

SALARY SCHEDULE: PS

WORK DAYS: 229

REQUIREMENTS:

Educational Level: Bachelor's degree required; in lieu of the bachelor's degree a combination of experience and education may be used to meet the bachelor's degree requirement

Preferred: Master's Degree

Experience, Skill and Certification:
  • Minimum 5 years of related experience required. Supervisory experience in a large public school setting a plus.
  • Completion of GaDoe required O.N.E. (Orientation for Nutrition Employees), Manager Pathways, and Culinary Pathways; Valid ServSafe Food Manager Certification.
  • Valid driver's license and availability of private transportation, or the availability to get to off-site meetings
Preferred:

ESSENTIAL DUTIES:
  • Implements the philosophy, policies, and regulations of all Child Nutrition Programs
  • Establishes and implements inventory management process and control.
  • Responsible for assessing staff inventory control performance, within and between school sites and Central Office to ensure the accuracy of services.
  • Gathering and organizing data, maintaining records of transactions and responding to any inquiries or concerns.
  • Studies, interprets and converts intermediate-term project requirements, product availability & capacity into purchasing forecasts and adjustable inventory needs.
  • Assists the SNP Executive Director in planning, developing, and implementing the school nutrition program according to federal. State, and local guidelines.
  • Develops and communicates purchasing policies and procedures to staff.
  • Participates in meetings for purpose of conveying requirements, developing forecasts.
  • Develops and updates standard operating procedures (SOPs).
  • Prepares reports summarizing process-related information such as stock levels, turnover, inventory overages, expiration dates, and shortages.
  • Establishes and maintains positive working relationships with vendors.
  • Assists in the development and maintenance of Inventory Management Computer software program.
  • Conducts scheduled school site inspections of onsite inventory storage and handling, and physical inventory counts.
  • Monitor physical inventories/cycle counts/random or receipt audits and reconciliations performed by school site team(s).
  • Plans and prepares end-of-year inventory accumulation to support school site and business calendars.
  • Ensures compliance with all Hazard Analysis Critical Control Points [HACCP] on all appropriate documentation, including written recipes.
  • Ensures compliance with all department and District Standard Operating Procedures [SOPs].
  • Estimates and establishes ordering schedules and lead times according to Project schedules, capacity, and specific school needs.
  • Plans and directs the moving of all SCCPSS fixed assets to and from school sites as needed.
  • Performs other duties as assigned by the SNP Executive Director
  • Organizational and department planning and operational procedures.
  • Budgeting and spending, labor issues and efficiencies
  • Knowledge of SCCPSS policies and procedures
  • Able to forecast manpower and site needs.
  • Integrates knowledge of inventory control, materials requirement and ordering processes
  • Safety regulations: HAACP, FIFO
  • Ability to train staff in proper inventory control techniques and practices as well as reporting requirements to improve accuracy and integrity.
  • Good knowledge of production process flow and scheduling
  • Knowledge of shipping and receiving protocol.
  • Ability to investigate and research inventory discrepancies.
  • Administration and management skills gained through increasingly responsible management positions.
  • The ability to build relational trust through empathy, commitment, compassion, patience, and positivity.
  • Effective oral, written and interpersonal communication
  • Preparation of periodic and annual reports for not-for-profit entities.
  • Quantitative financial analysis; budgeting; organization
  • Facilities evaluation
  • Record-keeping
Terms of Employment

Incumbents will be considered "at will." Appropriate pay will be determined based on the Grade as determined by Human Resources and allowable experience. The work calendar will be 229 days.

Non-Essential Responsibilities

A responsibility is considered to be "non-essential" (for the purposes of compliance with the Americans with Disabilities Act) if:
  • it is shared between multiple incumbents in the job; or
  • it could be performed by an employee in another job within the workgroup.

Note the responsibility number from the list in the "Duties and Responsibilities" section for those responsibilities that could be considered "non-essential" based on this definition.

Certain limited aspects of General Duties and Responsibilities items referenced in Section 1 (b) and (d) might be considered "non-essential" in a specific situation. Any request for accommodation must be reviewed on an "individual case" basis

Physical and Sensory Demands

Most jobs in the District have physical and sensory demands that can be described by one of the two categories noted below. For jobs that require more physical or sensory effort, please list the requirements in this section. The category applicable for this position is listed below.

OFFICE: Employees in this category are normally exposed to a typical environment. The employee has some control over the length of time sitting, standing, or ambulating. There are occasions that require the lifting or pulling of equipment or supplies, as well as bending, stooping, or stretching. There is frequent use of computers, telephone, and other standard office equipment, which includes reading, listening, writing, or speaking. There are few exceptional physical or sensory demands.

CLASSROOM: Employees in this category spend at least most of the workday in a typical classroom or related educational environment. There will be prolonged periods of standing or walking, and there may be frequent bending, stooping, or stretching. There are occasions that require the lifting or pulling of equipment or supplies. Reading, listening, writing, and speaking are requirements. There ar few exceptional physical or sensory demands, but there may be occasions that require the lifting or restraint of a student.

EXCEPTIONAL PHYSICAL OR SENSORY DEMANDS

(Check any that apply to this job and complete the required information.)

[ ] Heavy lifting of up to ______ pounds

[ ] Frequent climbing up to ____ feet, and/or working on building roofs.

[ ] Exposure to heavy dust, dirt, chemical or paint fumes, or other airborne matter.

[ ] Exposure to extreme heat, electric current, hazardous chemicals or other potential hazards.

[ ] Sitting or standing for extended periods with no control over rest periods.

[ ] Other: Incumbent must have a valid driver's license, reliable transportation, and ability to travel within the county as required by the job. Possession of the strength, dexterity and agility to perform all essential functions, including lifting of heavy equipment and vehicle parts, bending, stooping, standing, reaching and climbing on and/or crawling under vehicles.

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