Office Administrator- Statler College of Engineering and Mineral Resources
3 weeks ago
West Virginia University Statler College of Engineering and Mineral Resources is currently accepting applications for an Office Administrator.
About the Opportunity
As an Office Administrator, you will be responsible for the administrative and financial management of the Lane Department of Computer Science and Electrical Engineering. This includes all payroll and budget management for the Department, grant management, Department administration and financial management and planning as well as analyzing and interpreting accounting records and making recommendations to the Chairperson on actions needed. The Department employs approximately 35 tenure track faculty, 16 non-tenure track faculty, 12 research positions, 8 support staff, 165 Graduate Assistants and 80 hourly student workers. The annual Department, excluding grants, exceeds $3.7 million.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year
- 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits (this position is a benefits-eligible, classified staff position)
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
- Wellness programs
What you'll do:
- Develop and maintain the office structure according to institutional policies and procedures as well as State and federal guidelines.
- Coordinate the workflow of the Department. Assesses problems and takes corrective action, as needed, such as making changes to internal office policies and procedures.
- Incumbent is the signature authority to employee time records, responsible for scheduling and approval of staff vacations and responsible for calculating over-time for non-exempt employees.
- Assess absentee staff coverage for the Department. Serves as "back up" for Departmental Staff if coverage is needed due to annual or sick leave.
- Report directly to the Chairperson on progress/problems regarding departmental operations. Keeps the Chairperson advised of actions taken.
- Develop criteria to evaluate the personnel needs of the unit, operational effectiveness and fiscal requirements of the department and its programs.
- Serve as the financial and administrative liaison between the Department and the Statler College of Engineering and Mineral Resources administrative offices and other units.
- Bachelor's degree in business, accounting or finance or an equivalent combination of education and/or experience.
- A minimum of one (1) year experience in the following:
- Budgetary Experience
- Supervisory/Management Experience
- General Financial Management Experience
- Experience with an HRIS program, such as Map/Oracle Experience with procurement editing program, such as Pathways
- Demonstrated knowledge of correct English language, grammar, spelling, punctuation, etc.
- Demonstrated ability to problem solve, prioritize, reason, and analyze.
- Demonstrated knowledge of accounting principles, organization, and fiscal management procedures
- Demonstrated knowledge of computer operations, hardware, and software applications, such as word processing as well as spreadsheet and database applications and management.
- Demonstrated ability to define procedural problems, college and evaluate data, develop recommendations for plan of action.
- Demonstrated ability to establish and maintain cooperative working relationships.
- Ability to articulate at public meetings, committees, or on a one-to-one basis with a variety of individuals.
At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.
From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley - the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.
Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.
Creating an inclusive, engaged, and dynamic learning environment is core to WVU's academic mission. We welcome candidates who can contribute a range of ideas, approaches and experiences.
To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.
West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.
Job Posting: May 28, 2024 Posting Classification: Non-Classified Exemption Status: Exempt Benefits Eligible: Yes Schedule: Full-time-
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