Warehouse Administrative Coordinator

2 months ago

Hillsborough, United States Applied Water Managemen Full time
SUMMARY:

The Warehouse Administrative Coordinator is a pivotal role within the corporate warehouse and site services department. This largely administrative position combines responsibilities for overseeing daily warehouse operations in conjunction with the additional site services region. The role is essential for ensuring the efficient running of warehouse functions, maintaining safety standards, and accurately tracking inventory. Additionally, the Warehouse Administrative Coordinator will oversee the use and management of the Computerized Maintenance Management System (CMMS) to track equipment maintenance and repairs.

DUTIES AND RESPONSIBILITIES:
  • Inventory Management:
    • Maintain accurate records of all inventory movements, including receiving, storing, and distributing materials.
    • Perform regular stock audits to ensure physical inventory matches system records.
    • Organize and manage inventory in a manner that maximizes space utilization and accessibility.
  • Shipping and Receiving:
    • Coordinate inbound and outbound shipments, ensuring timely and accurate delivery.
    • Prepare and process shipping documents, including packing slips, invoices, and labels.
    • Oversee the unloading and inspection of incoming deliveries to verify contents against purchase orders.
  • Warehouse Organization:
    • Maintain a clean, organized, and safe warehouse environment, following company standards and OSHA regulations.
    • Set up and optimize warehouse layouts to ensure efficient workflows.
    • Monitor and report on the condition of equipment, coordinating repairs and maintenance when necessary.
  • CMMS (Computerized Maintenance Management System) Oversight:
    • Utilize the CMMS to schedule and track preventive maintenance, equipment repairs, and inventory of spare parts.
    • Ensure that all equipment maintenance records are up-to-date in the system.
    • Coordinate with the maintenance team to ensure timely repairs and minimize equipment downtime.
    • Generate CMMS reports to monitor performance metrics and maintenance history.
    • Liaise with accounting team on providing requested details required for proper billing and project review.
  • Team Leadership and Coordination:
    • Supervise warehouse staff, assigning tasks, managing schedules, and ensuring productivity.
    • Train new employees on warehouse procedures, safety protocols, CMMS usage, and best practices.
    • Work collaboratively with purchasing, operations, and logistics teams to align warehouse activities with business goals.
  • Safety Compliance:
    • Enforce safety procedures to prevent workplace injuries and accidents.
    • Ensure compliance with all company policies, regulations, and health and safety standards.
  • Reporting and Communication:
    • Prepare regular reports on warehouse operations, inventory levels, shipping/receiving status, and equipment maintenance through the CMMS.
    • Communicate effectively with internal departments and external partners to address and resolve any logistics, inventory, or maintenance-related issues.
QUALIFICATIONS:
  • Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year of related experience and/or training, or a combination of education and experience
  • Proven experience in warehouse management, logistics, or a similar role is highly desirable
  • Strong knowledge of warehouse operations, inventory management systems, and safety standards
  • Prior experience with facility/building/construction and operations is preferred
  • Experience with CMMS or similar maintenance management systems is required
  • Forklift certification or experience operating warehouse equipment (NSU will provide forklift training and certification)
  • Prior work experience with building/construction maintenance software
  • Proficiency with warehouse management software and other relevant IT tools
  • Experience with financial software a plus
  • Familiarity with lean manufacturing or continuous improvement processes
  • Above-average aptitude for technology and systems; highly proficient in Microsoft Office
  • Notary Public Certification to process business and legal documentation a plus
  • Excellent organizational and multitasking abilities
  • Strong communication skills

  • Operations Manager

    3 weeks ago

    Hillsborough, United States Saur Americas Full time

    Job Overview: The Operations Manager - Warehouse is responsible for overseeing the daily operations of our warehouse, ensuring the efficient flow of goods, and maintaining a safe working environment. This role requires strong organizational skills, attention to detail, and effective communication with internal departments and external partners.Key...

  • Scheduling Coordinator

    1 week ago

    Hillsborough, United States HudMed USA Full time

    Job DescriptionJob DescriptionDo you thrive in a fast-paced environment where your organizational skills and financial acumen can truly shine? Are you a master of Quickbooks and a whiz with scheduling a large team of employees and payroll procedures? If so, we have the perfect opportunity for you!We're seeking a highly motivated and detail-oriented...

  • Scheduling Coordinator Office Administrator

    4 days ago

    Hillsborough, United States HudMed USA Full time

    Benefits: 401(k) matching Company parties Opportunity for advancement Paid time off Training & development Do you thrive in a fast-paced environment where your organizational skills and financial acumen can truly shine? Are you a master of Quickbooks and a whiz with scheduling a large team of employees and payroll procedures? If so, we have the perfect...

  • Office Administrator and Scheduler

    2 days ago

    Hillsborough, United States HudMed USA Full time

    About UsHudMed USA is a dynamic organization that requires a skilled and detail-oriented individual to join our team as a Scheduling Coordinator & Office Administrator. This role presents an excellent opportunity to develop valuable skills in business administration, work collaboratively with our team, and contribute to the success of our businesses.Duties...

  • Financial Operations Coordinator

    2 days ago

    Hillsborough, United States HudMed USA Full time

    Job OverviewWe are seeking a highly motivated and detail-oriented individual to join our team as a Scheduling Coordinator & Office Administrator. This multifaceted position offers the chance to contribute to the efficiency and success of our businesses, expand your skill set in various aspects of business administration, and enjoy a collaborative...

  • Proposal Coordinator

    3 days ago

    Hillsborough, United States JPCL Engineering Full time

    About the RoleThe Marketing Proposal Coordinator will play a crucial role in supporting JPCL Engineering's business development efforts.Main Responsibilities:Coordinate and execute marketing activities, including proposals, presentations, and other business development materials.Collaborate with the proposal team to develop and implement effective...

  • SEASONAL GARDEN ASSOCIATE

    1 week ago

    Hillsborough, United States Kent Nutrition Group Full time

    Looking to join a five-time US Best Managed Company award winner? Blue Seal/KENT® Nutrition Group, a member of the KENT Corporation family of companies has an opening for a Seasonal Garden Associate at our Hillsborough, NH store! This is a Seasonal position that will require weekend availability. We have full-time and part-time openings! Blue Seal provides...

  • Administrative Assistant

    1 month ago

    Hillsborough Township, United States Ohm Systems, Inc Full time

    About the RoleWe are seeking a highly organized and customer-focused Administrative Assistant to join our Transmission & Distribution team. As an Operations Support Specialist, you will play a vital role in ensuring the smooth day-to-day operations of our department.Key Responsibilities:Provide administrative support to the T&D team, including...

  • Administrative Support Specialist for T&D Department

    2 months ago

    Hillsborough Township, United States Ohm Systems, Inc Full time

    About the Role:We are seeking an experienced Administrative Support Specialist to join our Transmission & Distribution (T&D) department. As a key member of our team, you will be responsible for providing exceptional administrative support, ensuring seamless communication with customers and vendors, and maintaining accurate records.The ideal candidate will...

  • Onsite Data Engineering and BI Operations Lead

    8 hours ago

    Hillsborough, United States Fipsar Inc Full time

    About Fipsar:Fipsar is a leading data management and analytics consulting company focused on building, maintaining, and activating every layer of the data stack for life sciences customers. Our mission is to empower businesses to make better, data-driven decisions using advanced technologies such as AI and machine learning. We specialize in designing and...

  • Onsite Data Engineering and BI Operations Lead

    18 hours ago

    Hillsborough, United States Fipsar Inc Full time

    About Fipsar:Fipsar is a leading data management and analytics consulting company focused on building, maintaining, and activating every layer of the data stack for life sciences customers. Our mission is to empower businesses to make better, data-driven decisions using advanced technologies such as AI and machine learning. We specialize in designing and...

  • Co-ordinator of Business Processes

    2 days ago

    Hillsborough, United States HudMed USA Full time

    Job DescriptionThis is an exciting opportunity to join HudMed USA as a Scheduling Coordinator & Office Administrator. As a key member of our team, you will be responsible for scheduling crews, managing finances, and handling HR responsibilities. You will also assist with vendor onboarding and other tasks as required.Main ResponsibilitiesScheduling...

  • Municipal Project Engineer:

    3 days ago

    Hillsborough, United States Synerfac Full time

    Work directly for a growing regional Somerset County New Jersey area Engineering/Surveying Firm. Municipal Project Engineer: Position Description: * Municipal client representation as Township or Borough engineer * Municipal meeting attendance * Project management to review development plans for conformance with local ordinances, including subdivision and...

  • Private Duty Nurse LPN: Delivering Exceptional Care

    6 days ago

    Hillsborough, North Carolina, United States Aveanna Healthcare Full time

    At Aveanna Healthcare, we are dedicated to revolutionizing the way homecare is delivered. Our team of compassionate nurses provides continuous care to medically fragile children and adults, helping them thrive in their own homes.Company OverviewAveanna Healthcare is a leading national provider of home health services, with over 47,000 caregivers supporting...

  • Municipal Project Engineer

    8 hours ago

    Hillsborough, United States Synerfac Technical Staffing Full time

    Municipal Project Engineer:Work directly for a growing regional Somerset County New Jersey area Engineering/Surveying Firm.Position Description: * Municipal client representation as Township or Borough engineer * Municipal meeting attendance * Project management to review development plans for conformance with local ordinances, including subdivision and land...

  • Municipal Project Engineer

    18 hours ago

    Hillsborough, United States Synerfac Technical Staffing Full time

    Municipal Project Engineer:Work directly for a growing regional Somerset County New Jersey area Engineering/Surveying Firm.Position Description: * Municipal client representation as Township or Borough engineer * Municipal meeting attendance * Project management to review development plans for conformance with local ordinances, including subdivision and land...

  • Cone Health | Ortho RN-Weekend Nights

    7 days ago

    hillsborough, United States Cone Health Full time

    Ortho RN-Weekend Nights (RN) at Cone Health summary: The Ortho RN (Registered Nurse) provides high-quality nursing care, focusing on patient needs and outcomes during weekend night shifts. This role involves developing individualized care plans, administering medications, and collaborating with healthcare teams to ensure effective treatment. The nurse...

  • Ortho RN-Weekend Nights

    2 weeks ago

    Hillsborough, United States Cone Health Full time

    Ortho RN-Weekend Nights (RN) at Cone Health summary: The Ortho RN delivers compassionate and efficient nursing care to patients in an orthopedic unit during weekend nights. Responsibilities include assessing patient needs, developing individualized care plans, administering medications, and collaborating with multidisciplinary teams to ensure effective...

  • Ortho RN-Weekend Nights

    2 weeks ago

    Hillsborough, United States Cone Health Full time

    Ortho RN-Weekend Nights (RN) at Cone Health summary: The Ortho RN (Registered Nurse) provides high-quality nursing care, focusing on patient needs and outcomes during weekend night shifts. This role involves developing individualized care plans, administering medications, and collaborating with healthcare teams to ensure effective treatment. The nurse...

  • Ortho RN-Weekend Nights

    7 days ago

    Hillsborough, United States Cone Health Full time

    Ortho RN-Weekend Nights (RN) at Cone Health summary: The Ortho RN (Registered Nurse) provides high-quality nursing care, focusing on patient needs and outcomes during weekend night shifts. This role involves developing individualized care plans, administering medications, and collaborating with healthcare teams to ensure effective treatment. The nurse...