Warehouse Administrative Coordinator

7 hours ago

Hillsborough, United States Applied Water Managemen Full time
SUMMARY:

The Warehouse Administrative Coordinator is a pivotal role within the corporate warehouse and site services department. This largely administrative position combines responsibilities for overseeing daily warehouse operations in conjunction with the additional site services region. The role is essential for ensuring the efficient running of warehouse functions, maintaining safety standards, and accurately tracking inventory. Additionally, the Warehouse Administrative Coordinator will oversee the use and management of the Computerized Maintenance Management System (CMMS) to track equipment maintenance and repairs.

DUTIES AND RESPONSIBILITIES:
  • Inventory Management:
    • Maintain accurate records of all inventory movements, including receiving, storing, and distributing materials.
    • Perform regular stock audits to ensure physical inventory matches system records.
    • Organize and manage inventory in a manner that maximizes space utilization and accessibility.
  • Shipping and Receiving:
    • Coordinate inbound and outbound shipments, ensuring timely and accurate delivery.
    • Prepare and process shipping documents, including packing slips, invoices, and labels.
    • Oversee the unloading and inspection of incoming deliveries to verify contents against purchase orders.
  • Warehouse Organization:
    • Maintain a clean, organized, and safe warehouse environment, following company standards and OSHA regulations.
    • Set up and optimize warehouse layouts to ensure efficient workflows.
    • Monitor and report on the condition of equipment, coordinating repairs and maintenance when necessary.
  • CMMS (Computerized Maintenance Management System) Oversight:
    • Utilize the CMMS to schedule and track preventive maintenance, equipment repairs, and inventory of spare parts.
    • Ensure that all equipment maintenance records are up-to-date in the system.
    • Coordinate with the maintenance team to ensure timely repairs and minimize equipment downtime.
    • Generate CMMS reports to monitor performance metrics and maintenance history.
    • Liaise with accounting team on providing requested details required for proper billing and project review.
  • Team Leadership and Coordination:
    • Supervise warehouse staff, assigning tasks, managing schedules, and ensuring productivity.
    • Train new employees on warehouse procedures, safety protocols, CMMS usage, and best practices.
    • Work collaboratively with purchasing, operations, and logistics teams to align warehouse activities with business goals.
  • Safety Compliance:
    • Enforce safety procedures to prevent workplace injuries and accidents.
    • Ensure compliance with all company policies, regulations, and health and safety standards.
  • Reporting and Communication:
    • Prepare regular reports on warehouse operations, inventory levels, shipping/receiving status, and equipment maintenance through the CMMS.
    • Communicate effectively with internal departments and external partners to address and resolve any logistics, inventory, or maintenance-related issues.
QUALIFICATIONS:
  • Associate's Degree (AA) or equivalent from a two-year college or technical school, or six months to one year of related experience and/or training, or a combination of education and experience
  • Proven experience in warehouse management, logistics, or a similar role is highly desirable
  • Strong knowledge of warehouse operations, inventory management systems, and safety standards
  • Prior experience with facility/building/construction and operations is preferred
  • Experience with CMMS or similar maintenance management systems is required
  • Forklift certification or experience operating warehouse equipment (NSU will provide forklift training and certification)
  • Prior work experience with building/construction maintenance software
  • Proficiency with warehouse management software and other relevant IT tools
  • Experience with financial software a plus
  • Familiarity with lean manufacturing or continuous improvement processes
  • Above-average aptitude for technology and systems; highly proficient in Microsoft Office
  • Notary Public Certification to process business and legal documentation a plus
  • Excellent organizational and multitasking abilities
  • Strong communication skills

  • Development Coordinator

    4 weeks ago

    Hillsborough, United States Nelson Connects Full time

    Position Title: Development CoordinatorYou are an organized, detail-oriented professional with strong communication and multitasking skills who excels in providing logistical and administrative support to a dynamic development office. You will play a key role in supporting events, managing calendars, and maintaining office organization.This position pays:...

  • Administrative Support Specialist

    3 weeks ago

    Hillsborough Township, United States Ohm Systems, Inc Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at Ohm Systems, Inc. The ideal candidate will have strong organizational and customer service skills, as well as proficiency in MS Office and online work order systems.Key Responsibilities:Provide administrative support to the T&D department, including record-keeping and office...

  • Warehouse Associate

    1 month ago

    Hillsborough, United States Aerotek Full time

    Job DescriptionJob DescriptionWarehouse AssociateHillsborough, New JerseyShift- 6AM-4:30PM (Mon-Fri)The job duties include cleaning and preparing a job site, loading and delivering materials, and simple assembly.General laborers must have physical strength, hand-eye coordination, and endurance.The ability to understand and communicate information is also...

  • General Production Laborer

    2 weeks ago

    Hillsborough, United States Aerotek Full time

    Job DescriptionJob DescriptionJob Title: General Production LaborerJob DescriptionWe are seeking a dedicated General Production Laborer to join our team. The ideal candidate will be responsible for performing various tasks to aid daily operations within the warehouse. This role requires physical strength, hand-eye coordination, and the ability to maintain...

  • General Production Laborer

    3 weeks ago

    Hillsborough, United States Aerotek Full time

    Job DescriptionJob DescriptionJob Title: General Production LaborerJob DescriptionWe are seeking a dedicated General Production Laborer to join our team. In this role, you will be responsible for various general labor duties including cleaning and preparing job sites, loading and delivering materials, and performing simple assembly tasks. This position...

  • Executive Assistant I

    1 week ago

    Hillsborough, United States Orange County School District, NC Full time

    POSITION TITLE: Executive Assistant I to the Superintendent SCHOOL/DEPARTMENT: Central Office SALARY: Grade 71 FLSA STATUS: Exempt REPORTS TO: Superintendent SUPERVISES: None WORK WEEK SCHEDULE: Monday-Friday WORK HOURS: 40 hours minimum NUMBER OF MONTHS PER YEAR: 12 months POSITION PURPOSE: Under limited supervision, performs various administrative duties...

  • General Production Laborer

    1 week ago

    Hillsborough, United States Aerotek Full time

    Job DescriptionJob DescriptionHiring for General Production Laborers- $17/hr and lots of guaranteed Overtime at Hillsborough Township!Job DescriptionWe are seeking a dedicated General Production Laborer to join our team. The ideal candidate will be responsible for performing various tasks to aid daily operations within the warehouse. This role requires...

  • Administrative Assistant

    4 days ago

    Hillsborough, NJ, United States Avenica Full time

    Position: Administrative Assistant (Insurance)Location: Whitehouse Station, NJSchedule: 8hr shift between the hours of 730am-5pm ET, M-F Worksite Arrangement: In-office during training (~3months), Hybrid after training period Starting Compensation: $18/hr Start date: ASAPAbout AvenicaAvenica is a career-launching platform that uses data science, behavioral...

  • Service Writer

    6 months ago

    Hillsborough, United States Thalle Construction Full time

    Thalle Construction Co. Inc. ("Thalle") is seeking a Service Writer/Administrative Assistant. This position is located out of our Corporate Headquarters in Hillsborough, North Carolina. Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC, and a regional office in Alvarado, Texas. Thalle has...

  • Sales Development Representative

    4 weeks ago

    Hillsborough, United States HudMed USA Full time

    Job OverviewHudMed USA is a leading provider of maintenance and sanitization services for medical facilities. Our commitment to excellence and dedication to creating sterile environments for patients and staff sets us apart in the industry.Key ResponsibilitiesProspect and qualify potential customers in the healthcare industry through cold calling, email...

  • Admin Assistant to Superintendent

    2 weeks ago

    Hillsborough, United States Orange County School District, NC Full time

    POSITION TITLE Administrative Assistant to SuperintendentSCHOOL/DEPARTMENT Superintendent's Office SALARY Salary Grade 64 plus local supplement FLSA STATUS Non-Exempt REPORTS TO Superintendent SUPERVISES None WORK WEEK SCHEDULE Monday - Friday; Some evenings and weekend hours WORK HOURS 40 NUMBER OF MONTHS PER YEAR 12 POSITION PURPOSE: The...

  • Logistics Clerk

    2 weeks ago

    Hillsborough, United States Manpower Group Inc. Full time

    Our client, a leading logistics company, is seeking a Logistics Clerk to join their team. As a Logistics Clerk, you will be part of the Logistics department supporting the shipping, receiving, storage, and retrieval of finished goods and components. Job Title: Logistics Clerk (All shifts) 1st shift - 7:15AM - 3:15 PM 2nd Shift - 3:15PM-11:15PM Weekend...

  • CNA

    2 weeks ago

    Hillsborough, United States Peak Resources Full time

    Job DescriptionJob DescriptionDescription:Certified Nursing Assistant ( CNA )Peak Resources Brookshire300 Meadowlands Drive, Hillsborough, NC 27278Contact Christy Freeman, Human Resources Coordinator with any questions!919-644-6714 ext. 234 or ask for Christy, Human Resources Coordinator!We are Hiring:Full-TimePart-Time/PRNAvailable Positions:Day Shift-...

  • Part-Time Painter

    2 weeks ago

    Hillsborough, United States Orange County School District, NC Full time

    POSITION DESCRIPTION POSITION TITLE Part-Time Painter SCHOOL/DEPARTMENT Maintenance SALARY Salary Grade 55 FLSA STATUS Non-exempt REPORTS TO Director of Maintenance SUPERVISES None WORK WEEK SCHEDULE Monday - Friday; WORK HOURS 20 NUMBER OF MONTHS PER YEAR 12 POSITION PURPOSE: The Painter performs skilled painting work, preparation of surfaces to be painted,...

  • Assistant to CEO

    1 day ago

    Hillsborough, United States Klickly Full time

    Assistant to the CEO - Must be based in the Triangle Hillborough, North CarolinaKlickly is a fast-growing, award-winning startup that is revolutionizing eCommerce. Based in Santa Monica CA, Klickly has created the first and only technology that allows people to buy products from the world’s top brands, anywhere online – directly within emails, social...

  • Registered Nurse, Home Health Admissions RN

    2 weeks ago

    Hillsborough, United States BAYADA Home Health Care Full time

    Job DescriptionJob DescriptionBAYADA Home Health Care is currently seeking full time Registered Nurses (RN) to join the Union County Visits team, located in Cranford, NJ. This office works with adult and senior clients on a per visit basis in territories throughout Union County, Somerset County, and/or Middlesex County. We believe our clients and their...

  • Director of Health and Wellness

    3 weeks ago

    Hillsborough, United States TerraBella Hillsborough Full time $85,000 - $95,000

    TerraBella Senior Living is the proud operator of more than 30 plus, amenity-, care- and lifestyle-focused communities located throughout the Carolinas, Virginia, Kentucky, Georgia, and Tennessee. TerraBella communities together account for more than 2200 units and span a full spectrum of senior living and care options, including Active Independent Living,...

  • Director of Health and Wellness

    3 weeks ago

    Hillsborough, United States TerraBella Hillsborough Full time

    TerraBella Senior Living is the proud operator of more than 30 plus, amenity-, care- and lifestyle-focused communities located throughout the Carolinas, Virginia, Kentucky, Georgia, and Tennessee. TerraBella communities together account for more than 2200 units and span a full spectrum of senior living and care options, including Active Independent Living,...

  • School Case Aveanna Private Duty Nurse LPN

    1 month ago

    Hillsborough, United States Aveanna Healthcare LLC Full time

    LPN School CaseNurse Will Need to Ride the Bus with the Patient Aveanna Healthcare is proud to assist our patients reach new milestones, improve health conditions, and gain confidence and independence in their lives. We match all our nurses to their patients based on skill, age, health condition, and acuity level. We currently have a contract in place to...

  • Licensed Practical Nurse, LPN

    2 weeks ago

    Hillsborough, United States BAYADA Home Health Care Full time

    Job DescriptionJob DescriptionBAYADA Home Health Care is looking for a compassionate and dedicated Licensed Practical Nurse, LPN to join our Union County Visits team, located in Cranford, NJ. This office works with adult and senior clients on a per visit basis in homes throughout Union County, Somerset County, and/or Middlesex County. This is a full time...