Administrative Coordinator

4 weeks ago

Richardson, United States University of Texas at Dallas Full time

Posting Details

Posting Details
Posting Number
S06151P

Position Title
Administrative Coordinator

Functional Title

Department
Shared Services

Salary Range
Commensurate with experience

Pay Basis
Monthly

Position Status
Regular full-time

Location
Multiple Locations

Position End Date (if temporary)

Posting Open Date
12/19/2024

Posting Close Date

Open Until Filled
Yes

Desired Start Date
01/27/2025

Job Summary
The Administrative Coordinator position includes a hybrid of jobs or "mixed duties" that provide a variety of administrative, operational, and technical assistance to ensure a smooth and efficient office environment. This position's duties encompass areas such as an assortment of administrative services for human resources initiatives, training, property administration, space and facilities matters, and operational reporting.

Minimum Education and Experience
Bachelor's degree in Business Administration or related field with three years of administrative experience; or equivalent combination of education and experience.

Preferred Education and Experience
  • A minimum of four years of experience in human resources, office, or other work described in the essential duties and responsibilities
  • A Bachelor's degree in business, or related field.
  • Higher Education experience is preferred.
  • Strong organizational skills to manage multiple assignments and priorities.
  • Strong communication and interpersonal skills to communicate effectively, both orally and written, with technical and non-technical users, managers, executives, and external department/people.
  • Experience working in producing quality deliverables and meeting project schedules.
  • Ability to react and adapt to changing situations appropriately.
  • Ability to demonstrate tact and diplomacy, and to maintain a high level of confidentiality.
  • Ability to demonstrate self-initiative as well as to work well as a team.
  • Excellent planning and organizational skills with ability to manage multiple tasks, adapt to changing priorities, work under pressure, and meet deadlines.
  • Intermediate skills with MS Office: Outlook, Excel, Word, PowerPoint
  • Excellent analytical, attention to detail, and problem-solving skills
Essential Duties and Responsibilities
Human Resource Coordination
  • Act as the Departmental HR Liaison, including but not limited to posting job vacancies, assisting in new employee/student hiring process, timesheet maintenance, and participating in interdepartmental meetings to keep department informed on changes in policies and procedures.
  • Coordinate the onboarding and offboarding process for employees, student workers, and/or contractors for the department
  • Develops content and conducts departmental training as requested.
  • Coordinate with employees and the proper external departments in certain processes such as: FMLA, accommodation requests, workers compensation etc...
  • Assists employees with routine human resource/personnel-related questions.


Office Site Coordination:
  • Support the department in coordinating the SPN2 office location included but not limited to scheduling, preparing and distributing materials, room set up, responding to office inquiries and associated follow up.
  • Assist with office events and reception duties as necessary, which might require additional in-office workdays
  • Participate in the building coordination meeting as the Shared Information Services Department liaison
  • Report matters regarding the office physical needs such as maintenance requests, conference room coordination, and space allocation


Other Duties/Responsibilities
  • Work closely with Business Services Leadership to research and share best practices, provide assistance on critical needs, and coordinate initiatives as assigned.
  • Remain focused on the varying needs, priorities, and resources of the department.
  • Perform other duties as assigned by supervisor or supervisors' designee.


Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information
  • Position location will be discussed during the interview process. Location can be Fort Worth, TX or Richardson, TX.
  • Hybrid remote work environment available. A UT Dallas Remote Work Agreement is required upon employment.
  • Must have the ability to be on Richardson campus with 48 hours of notice.


Special Instructions Summary

Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

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