Administrative Assistant

4 weeks ago

Warminster, United States Everon LLC Full time
Company Overview:

At Everon, we truly believe that our people are the difference - for our organization, the customers we serve and the communities we protect. When you're a part of Everon, you'll have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth. For more information, visit www.everonsolutions.com or follow us on LinkedIn.

Position Summary:

The Administrative Assistant primary function will be to provide administrative and general office support to the Sr VP in a demanding and dynamic environment requiring advanced skills and significant experience. They must have the ability to manage multiple projects and priorities in a fast-paced environment and possess a professional telephone and interpersonal demeanor as well as advanced written and communication skills. They will play a critical role in facilitating communications for various senior leaders and will serve as a point of contact while handling administrative processes and tasks.

Duties and Responsibilities:

  • Proactively solves moderately complex problems and interacts with other departments to resolve issues.
  • Represents the Sr VP by attending meetings in the Sr VP's absence; speaking for the Sr VP.
  • Serves as liaison between Executive Leadership Team and Sr VP and between others within and outside the company regarding administrative issues.
  • Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; gathers data and creates spreadsheets, presentations and reports on any aspect of finance operations.
  • Conserves Sr VP's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
  • Heavy gate keeping responsibilities with media personnel and other outside constituents seeking direct communication with the Sr VP and other Executive Leadership Team members.
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; adjusting plans.
  • Maintains Sr VP's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
  • Answers and screens telephone calls for the Sr VP and other Executive Leadership Team members; takes messages, provides information, or redirects calls as appropriate.
  • Assists in the planning and execution of meetings and events.
  • Handles highly sensitive and confidential information regularly and requires high discretion.
  • Prepares and processes expense reports.
  • Other duties as assigned.
Qualifications - External

Education/Certification:
  • High school diploma or equivalent required; some college preferred.
Experience:
  • Minimum of five years of administrative support including at least three years of executive support experience; preferably supporting a Section 16 Officer of a publicly held company.
Skills:
  • Financial acumen preferred.
  • Strong interpersonal skills with the ability to maintain highly confidential information.
  • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Strong detail orientation (i.e. report preparation, etc.).
  • Strong bias for action where work prioritization and schedule management is concerned.
  • Significant experience demonstrating strong gate keeping ability.
  • Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

  • Administrative Assistant with Accounting and IT Skills

    2 weeks ago

    Warminster Heights, Pennsylvania, United States Laminar Flow Inc Full time

    Job TitleWe are seeking an experienced Administrative Assistant to join our team at Laminar Flow Inc.The ideal candidate will have a minimum of 5 years of experience in an office environment, with strong skills in accounting and computer software.Responsibilities include:Processing purchase orders and reconciling ordersPosting invoices and shipping...

  • Sales and Administrative Professional

    8 hours ago

    Warminster, United States Fox Run Brands Full time

    Job Summary:We are seeking a highly organized and proactive Sales Coordinator to join our dynamic sales team at Fox Run Brands. In this role, you will provide critical administrative and operational support to our Sales Managers, ensuring the smooth execution of sales activities and helping the team achieve its goals.Key ResponsibilitiesAdministrative...

  • Nursing Assistant with Masonic Villages

    2 weeks ago

    Warminster, United States Masonic Village at Warminster Full time

    Nursing Assistant PositionWe are seeking a detail-oriented and compassionate Certified Nursing Assistant (CNA) to join our team at Masonic Villages at Warminster. As a CNA, you will play a vital role in providing direct care to our residents, ensuring their physical, emotional, and social needs are met.Key ResponsibilitiesAssist residents with activities of...

  • Data Entry and Administrative Assistant

    2 weeks ago

    Warminster Heights, Pennsylvania, United States A. Mastrocco Moving & Storage Full time

    Key ResponsibilitiesAs a Full-Time Office Assistant at A. Mastrocco Moving & Storage, your primary responsibilities will include:Data entry and record-keepingProviding exceptional customer serviceMultitasking in a fast-paced environmentYou will work closely with our team to ensure seamless operations and maintain our high standards of excellence. In return,...

  • Payroll Administration Lead

    3 weeks ago

    Warminster Heights, Pennsylvania, United States Burpee Full time

    This role offers an exciting opportunity for a skilled professional to make a meaningful impact at Burpee, the leading provider of high-quality seeds, plants, and hard goods. We are seeking a detail-oriented and experienced Senior Payroll Specialist to join our team. The successful candidate will be responsible for overseeing the payroll processing function,...

  • Office Manager with Administrative Support

    2 weeks ago

    Warminster Heights, Pennsylvania, United States Laminar Flow Inc Full time

    Job OverviewLaminar Flow Inc is seeking a highly skilled Office Assistant to join our team. This is a unique opportunity to work in a dynamic environment with a top-notch team.We offer a competitive salary of $65,000 per annum, commensurate with experience.Responsibilities:Process Purchase Orders (PO) efficiently and accurately.Reconcile orders promptly and...

  • Administrative Professional with Technical Skills

    3 weeks ago

    Warminster Heights, Pennsylvania, United States Laminar Flow Inc Full time

    Job DescriptionIn this role as an Administrative Professional with Technical Skills, you will be responsible for providing exceptional support to our team members, handling financial transactions, and maintaining accurate records. You will also contribute to the development of our company by helping us achieve our goals and objectives.Key...

  • Accounting and Administrative Support Specialist

    4 weeks ago

    Warminster Heights, Pennsylvania, United States Laminar Flow Inc Full time

    Job RequirementsTo be successful as an Accounting and Administrative Support Specialist, you will need to possess excellent organizational skills, attention to detail, and strong communication abilities. You will be responsible for managing financial transactions, maintaining accurate records, and providing exceptional support to our team members.Key...

  • Caregiver and Medical Assistant

    2 days ago

    Warminster Heights, Pennsylvania, United States Erickson Senior Living Full time

    Join Our Team:We're looking for a caring and compassionate Certified Nursing Assistant to join our team at Ann's Choice by Erickson Senior Living. As a CNA, you will be responsible for providing exceptional care to our residents, supporting their physical, emotional, and clinical needs. If you're passionate about delivering high-quality care and making a...

  • Patient Care Technician Opportunity

    2 weeks ago

    Warminster, United States Masonic Village at Warminster Full time

    About the RoleAs a CNA, you will be responsible for providing direct care to residents, including assisting with activities of daily living, taking vital signs, and documenting medication administration.You will also play a key role in maintaining a safe and supportive environment, responding to resident needs in a timely manner, and collaborating with...

  • Medical Care Specialist

    4 weeks ago

    Warminster, United States Avenues Recovery Full time

    Avenues Recovery: A Leader in Addiction TreatmentAt Avenues Recovery Center, we are seeking a highly skilled Administrative Medical Assistant to join our team. As a key member of our medical staff, you will provide quality care to our clients and support our clinical teams.About the Role:Provide timely and effective medical care to stabilize clients and...

  • Sales Coordinator

    1 day ago

    Warminster, United States Fox Run Brands Full time

    Position Summary:We are seeking a detail-oriented and proactive Sales Coordinator to join our dynamic sales team. In this role, you will provide critical administrative and operational support to our Sales Managers, ensuring the smooth execution of sales activities and helping the team achieve its goals. The ideal candidate is highly organized, a strong...

  • Home Health Care Professional

    1 day ago

    Warminster, United States CareConnect USA Full time

    At CareConnect USA, we are committed to delivering high-quality care to our clients in the comfort of their own homes. As a Home Health Care Professional, you will play a critical role in achieving this mission.About the Role:Provide comprehensive care services to patients, including personal care, mobility assistance, and medication...

  • Personalized Patient Care Specialist

    2 weeks ago

    Warminster, United States Wrapped N Love Home Care LLC Full time

    Career Advancement Opportunities: As a Home Care Aide at Wrapped N Love Home Care LLC, you will have the opportunity to grow your career in a dynamic and supportive environment. We offer competitive salaries, ongoing training and development, and opportunities for advancement based on performance and qualifications.Estimated Salary: $60,000 - $75,000 per...

  • Athletic Trainer

    1 month ago

    Warminster, United States JAG Physical Therapy Full time

    Athletic Trainer at JAG Physical Therapy summary: The Athletic Trainer provides specialized training services and administrative support to organizations affiliated with JAG PT. Responsibilities include injury assessment and treatment, maintaining training facilities, and collaborating with medical professionals to ensure athlete health and safety. The...

  • Staff RN/LPN Per Diem

    1 week ago

    Warminster, United States STR Behavioral Health Full time

    Job Details Level: Experienced Job Location: STR Cedar Creek - Warminster, PA Position Type: Per Diem Education Level: 2 Year Degree Salary Range: Undisclosed Job Shift: Any Job Category: Health Care Description Who We Are To meet an ever-expanding need for mental health services in Pennsylvania and the surrounding areas, STR Behavioral Health is...

  • Payroll Specialist

    5 days ago

    Warminster, United States Robert Half Full time

    Job DescriptionJob DescriptionAn organization in 18974 is seeking a Payroll Specialist for a long-term contract position. This position is 100% on-site and will start immediately pending background checks. This position is responsible for managing and administering payroll operations using a software called Skyward and Excel, ensuring compliance with...

  • Athletic Trainer

    1 month ago

    Warminster, United States JAG Physical Therapy Full time

    Athletic Trainer at JAG Physical Therapy summary: An Athletic Trainer provides comprehensive athletic training services and administrative support to various organizations under JAG PT outreach contracts. Responsibilities include injury assessment, treatment, and rehabilitation, as well as creating educational programs on health and fitness for local...

  • Med Technician

    1 month ago

    Warminster, United States Disability Solutions Full time

    Legend Senior Living is proud to be recognized as a Certified Great Places to Work 6 years in a row!Revelle of Bucks County is proud to be part of the Legend Senior Living family and we are hiring! A career with us means quality training, plenty of growth and development opportunities and a team that feels like family.Beautiful Environments, Caring...

  • Med Technician

    1 month ago

    Warminster, United States Revelle of Bucks County Full time

    Legend Senior Living is proud to be recognized as a Certified Great Places to Work 6 years in a row!Revelle of Bucks County is proud to be part of the Legend Senior Living family and we are hiring! A career with us means quality training, plenty of growth and development opportunities and a team that feels like family.Beautiful Environments, Caring...