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HR Assistant

1 month ago

Lynn, United States Vaco Full time

Vaco Boston has partnered with our client in Lynn, MA to fill a Human Resource Assistant Position. The Human Resource Assistant is responsible for the administrative support of day-to-day human resource operations.

This is a part time role, 20-25 hours per week

Responsibilities:

  • Answer phones for the HR-department
  • Prepare job postings
  • Handle employment application intake
  • Schedule meetings and interviews as requested by the HR manager
  • Assist with the recruitment and interview process, tracks status for candidates and respond with follow-up letters at the end of the recruiting process
  • Assist with new-employee orientation
  • Complete Form I-9, verify I-9 documentation and maintain I-9 files
  • Experience with E-Verify
  • Prepare new-employee files
  • Maintain high standards of confidentiality of all personnel files, records, personnel actions and other HR related information
  • Assist with processing of terminations
  • Process payroll changes
  • Respond to reference checks and verifications of employment status
  • Assist the HR manager with HR projects
  • Interact with and supply information to job applicants, employees, department heads, and public and private agencies
  • Provide clerical services to include photocopying, scanning, e-mailing, processing mail, preparing correspondences and other clerical functions to the HR manager
  • Assist with processing health and welfare plans enrollment, changes and terminations including ensuring accurate record-keeping and proper deductions, and preparing employee communications
  • Assist with the preparation of the performance review process
Skills:
  • 1-3 years of professional office experience
  • Prior HR experience preferred
  • Excellent oral, written, and interpersonal communication skills
  • Extremely detailed orientated
  • Strength in professionalism and customer service skills
  • Ability to manage multiple requests and priorities simultaneously, meet deadlines, and show flexibility to change direction when needed
  • Exceptionally organized
  • Ability to navigate multiple computer systems and programs with demonstrated proficiency in Microsoft Office Word, Excel and PowerPoint


Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here .
  • Virginia residents may access our state specific policies here .
  • Residents of all other states may access our policies here .
  • Canadian residents may access our policies in English here and in French here .
  • Residents of countries governed by GDPR may access our policies here .
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
  • the individual's skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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