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Events Coordinator

1 month ago

Charlotte, United States Paymentus Full time
Summary/Objective

We have an excellent opportunity for a full-time Event Coordinator. The Event Coordinator will work closely with the corporate marketing and sales team to plan support, and execute complex corporate meetings, lunch & learns, and special events. Qualified candidates must be highly detail organized, able to juggle multiple responsibilities at the same time, and be able to quickly recognize, analyze, and solve problems.
Essential Functions/ Responsibilities
  • Coordinate all logistics such as venue search, vendor procurement and management, contract negotiation, hotel accommodations, food and beverage service, meeting room setup, etc.
  • Serve as a liaison between facilities and event participants as manager and host of event.
  • Manage event calendar by working with marketing / sales teams on scheduling, collateral requests, and event messaging.
  • Draft and send event communications to attendees.
  • Support Tradeshow Manager and team as necessary.
  • Administrative tasks as assigned.
  • Considerable travel may be involved.
Qualifications
  • 3 years of corporate event planning experience
  • Ability to quickly recognize, analyze, and solve problems
  • Shows initiative and follow-through skills
  • Ability to prioritize and multi-task to meet tight deadlines
  • Easily adapt to ever-changing circumstances
  • Excellent written and verbal communication skills
  • Experience with Salesforce.com and email marketing software is a plus
Supervisory Responsibility

This position has no direct supervisory responsibilities.
Education and Experience

Indicate education based on requirements that are job-related and consistent with business necessity. See example below.
  • Bachelor's Degree in marketing, communications, English, public relations, or journalism
  • Experience using email marketing automation tools (Pardot preferred)
  • Excellent writing and editing skills - skills including graphic design is preferred
  • Strong planning, organizational and presentation abilities
  • Ability to work well multi-functionally across key communication teams
  • A foundational understanding of effective marketing techniques
  • Experience with sales-based emails and customer communication
  • Ability to think creatively and innovatively and easily adapt to change
Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, photocopiers and smartphones.
Physical Demands

N/A
Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday during normal business hours. Occasional evening and weekend work may be required as job duties demand.
Travel

0%
Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
EEO Statement

Paymentus is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religious creed, color, age, sex, sexual orientation, national origin, ancestry, citizenship status, religion, marital status, disability, military service or veteran status, genetic information, medical condition including medical characteristics, or any other classification protected by applicable federal, state, and local laws and ordinances. Our management is dedicated to ensuring the fulfillment of this policy with respect to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment advertising, pay, and other forms of compensation, training, and general treatment during employment.
Reasonable Accommodation

Paymentus recognizes and supports its obligation to endeavor to accommodate job applicants and employees with known physical or mental disabilities who are able to perform the essential functions of the position, with or without reasonable accommodation. Paymentus will endeavor to provide reasonable accommodations to otherwise qualified job applicants and employees with known physical or mental disabilities, unless doing so would impose an undue hardship on the Company or pose a direct threat of substantial harm to the employee or others.

An applicant or employee who believes he or she needs a reasonable accommodation of a disability should discuss the need for possible accommodation with the Human Resources Department, or his or her direct supervisor.