Senior Staff Assistant, Manuscripts
1 month ago
Senior Staff Assistant, Manuscripts
Job Family
Administrative and Support Staff
Type
Regular Full-Time
Position Status
Getty Center
Workplace Type
Onsite
Salaried/Hourly
Hourly
Hiring Pay Scale
$26.70 - $34.04 Hourly
Salary
Commensurate with experience and internal equity
Program/Department
Museum - 0309-Manuscripts
Requisition Number
2024-4516
ERRP Eligible
No
Diversity, Equity, Accessibility, and Inclusion at Getty
Getty believes diversity, equity, accessibility and inclusion are essential to our excellence and to the execution of our mission. The Getty community values differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. We are committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve and includes individuals who bring a diversity of values and experiences. Individuals of color, women, LGBTQIA+, veterans and persons with disabilities are encouraged to apply.
Job Summary
Our Mission
The J. Paul Getty Museum seeks to inspire curiosity about, and enjoyment and understanding of, the visual arts by collecting, conserving, exhibiting, and interpreting works of art of outstanding quality and historical importance and is one of four programs of the J. Paul Getty Trust. The Museum operates two facilities, the Getty Villa in Malibu, which exhibits its collection of Greek and Roman antiquities, and the Getty Center in Brentwood, which displays its collections of European art: Medieval and Renaissance illuminated manuscripts, paintings, sculpture, decorative arts, drawings to 1900, and photography to the present day (including non-European works). The Museum mounts approximately 25 temporary exhibitions a year across its two sites; maintains an annual permanent gallery improvement program and offers wide-ranging and ambitious programming for its visitors.
The Opportunity
The J. Paul Getty Museum's curatorial department of Manuscripts seeks a highly organized, responsible, and flexible individual to provide administrative support as a Senior Staff Assistant to a dynamic team of five curatorial staff. The successful candidate will be proficient with Microsoft Office applications and data systems, have strong administrative, communication (both written and verbal) and interpersonal skills, exhibit exceptional attention to detail, and exercise discretion in dealing with information.
Duties require largely independent execution, including: coordinating meetings, events, and domestic and international travel; composing and tracking a wide range of documents, including foreign language correspondence, and preparing reports; achieving proficiency with institutional software systems; drafting, processing and monitoring contracts and payments for outside consultants. Undertakes administrative projects and conducts data analysis. Regularly performs a variety of routine accounting, budget tracking and forecasting, expense reporting, data entry, filing, desktop computer support, mailing, and other clerical tasks. Anticipates departmental administrative needs and develops efficiencies to maximize workflow productivity. Handles complex written and phone inquiries and interacts with all levels of internal personnel and external colleagues and guests. Work will initially be onsite for the first three months to be re-evaluated at that time for telework.
Major Job Responsibilities- Oversees day-to-day office operations. Implements changes or enhancements to procedures to improve productivity and efficiency.
- Coordinates travel arrangements for departmental staff, submits Travel requests and Expense reports.
- Assists in the preparation of budget materials. Tracks and monitors budget expenditures and reports on variances and forecasts year-end expenditures.
- Manages calendars for Senior Curator and Manuscripts Study Room. Schedules Study Room visits for dealers, collectors, researchers, and classes. Answers external queries.
- Composes and produces a variety of business correspondence, reports and related materials.
- Assists in the preparation, development and production of presentations.
- Responds to inquiries and requests for information requiring knowledge of department/program activities, policies and procedures.
- Serves as internal resource to department/program staff on Getty policies and procedures; research information and relays official interpretations; stays up to date on organizational policies and procedures.
- Performs administrative duties associated with scheduling and coordinating meetings and planning events. Prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials.
- Researches and gathers data for department/program reports. Conducts preliminary analysis of data and recommends report content and format to display findings most effectively.
- Drafts and monitors contracts, invoices, and payments for external consultants and vendors. Interacts with Procurement and Finance Departments to provide information and resolve issues.
- Assists in maintaining office equipment and purchases operating supplies, tools, and equipment.
- Organizes departmental filing systems in accordance with institutional policy.
- High school diploma/GED; Bachelor's degree preferred
- Minimum 3-4 years related experience
- Proficient computer skills and demonstrated experience with office software and email applications - Microsoft Office (Word, Excel, PowerPoint, Visio), Zoom, email applications (Outlook), financial applications (ideally PeopleSoft) and Adobe Acrobat
- Familiarity with TMS application preferred
- Demonstrated ability to follow through and complete assigned tasks
- Strong verbal and written communication skills
- Excellent customer service/interpersonal skills
- Ability to prioritize and multi-task
- Reading or conversation skills in one or more foreign languages preferred
- Working knowledge of art history preferred
Benefits and Perks
Here are just some examples that Getty offers/provides for full-time employees:
- Medical, Dental and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.
- 403(b) Employee Investment retirement plan - with up to 5% Getty Match
- Getty contribution of 6%, on behalf of employee, to 401(a) retirement account
- Educational Assistance and professional development
- Paid Vacation, Sick and Personal Days
- 12 Paid Holidays
- Many positions have bi-weekly Off-Fridays
- On-Site Fitness Center at Getty Center
- Community service opportunities
To learn more about our comprehensive benefits and long list of perks, go to Getty HR.
Equal Opportunity EmployerWe are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.
-
Senior Assistant to Curatorial Department
3 weeks ago
Los Angeles, California, United States The J. Paul Getty Trust Full timeJob SummaryThe J. Paul Getty Museum is seeking a highly organized and detail-oriented Senior Staff Assistant to join its Curatorial Department of Manuscripts. As a key member of the team, you will provide administrative support to a dynamic group of curators, helping to ensure the smooth operation of the department.Key ResponsibilitiesOffice Operations:...
-
Research Admin Coordinator
4 months ago
LOS ANGELES, United States CEDARS-SINAI Full timeJob DescriptionGrow your career at Cedars-Sinai!The Smidt Heart Institute reflects Cedars-Sinai's steadfast dedication to heart disease and research innovation giving patients access to the highest level of care. Year after year, thousands of people trust their hearts to Smidt Heart Institute at Cedars-Sinai. Our cardiologists, cardiac surgeons and niche...
-
Senior Research Associate
4 days ago
Los Angeles, California, United States University of California - Los Angeles (UCLA) Full timeResearch OpportunitiesThe Geschwind lab at UCLA focuses on the genomics of neuropsychiatric diseases. We invite applications from individuals who possess a strong background in neuroscience, biology, or related fields, with experience working with rodents and fluorescence microscopy. As a member of our team, you will be expected to develop and execute your...
-
Senior Staff Attorney
1 month ago
los angeles, United States Trustpoint.One Full timeTrustpoint.one is pleased to partner with an Am Law 100 firm in its search for a Senior Staff Attorney - Litigation. This is direct hire, full-time, hybrid role, out of the Firm’s Los Angeles, CA office.The Sr. Staff Attorney will support large litigation and regulatory matters in the discovery phase and will primarily work with eDiscovery, AI, and...
-
Project Assistant
2 weeks ago
Los Angeles, United States UCLA Health Full timeGeneral Information Press space or enter keys to toggle section visibility Work Location: Los Angeles, USA Onsite or Remote Fixed Hybrid Work Schedule Monday - Friday, 8:00 am to 5:00 pm; evenings and weekends as needed Posted Date 12/03/2024 Salary Range: $26.52 - 31.63 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job...
-
Senior Staff Attorney
2 months ago
Los Angeles, United States Trustpoint.One Full timeTrustpoint.one is pleased to partner with an Am Law 100 firm in its search for a Senior Staff Attorney - Litigation. This is direct hire, full-time, hybrid role, out of the Firm’s Los Angeles, CA office.The Sr. Staff Attorney will support large litigation and regulatory matters in the discovery phase and will primarily work with eDiscovery, AI, and...
-
Senior Staff Attorney
1 month ago
Los Angeles, United States Trustpoint.One Full timeTrustpoint.one is pleased to partner with an Am Law 100 firm in its search for a Senior Staff Attorney - Litigation. This is direct hire, full-time, hybrid role, out of the Firm’s Los Angeles, CA office.The Sr. Staff Attorney will support large litigation and regulatory matters in the discovery phase and will primarily work with eDiscovery, AI, and...
-
Senior Helpers Studio City Staff
4 days ago
Los Angeles, California, United States Senior Helpers - Studio City Full timeResponsibilities and QualificationsManage Daily Office Operations: Ensure a professional workplace, accurate and timely client invoicing, and track KPIs.Recruit, Hire, and Onboard Caregivers: Locate new sources of qualified employees, attend job fairs and networking events.Schedule and Coordinate Caregiver Staff: Respond to scheduling conflicts, collect time...
-
Senior Clinical Operations Manager
4 days ago
Los Angeles, California, United States Sunrise Senior Living Full timeCompany Overview: Sunrise Senior Living is a leading provider of senior living communities. As a key member of our leadership team, you will play a vital role in ensuring the highest level of care and quality for our residents.Salary: The estimated annual salary for this position is $85,000 - $110,000, depending on experience and location.Job Description: We...
-
Los Angeles, California, United States Nikkei Senior Gardens Full timeNikkei Senior Gardens, a premier retirement community, is seeking an experienced Culinary Director/Executive Chef to lead our dining services operations.The successful candidate will be responsible for the overall culinary experience of our residents, including menu planning, food preparation, and presentation. This role requires a passion for serving...
-
Los Angeles, California, United States Staff Today Full timeJob SummaryWe are seeking a highly skilled Senior Clinical Therapist to join our team in Represa, California. As a Senior Clinical Therapist, you will be responsible for providing top-notch therapy services to clients in need.About the RoleProvide individual and group therapy sessions to clients with various mental health conditions.Develop and implement...
-
Kitchen Assistant/Dishwasher- Avocet Playa Vista
3 months ago
Los Angeles, United States Senior Resource Group Full timeCompany Description Anticipated Wage Range $18.50 - $20 hour For over 30 years, Senior Resource Group-SRG has been an innovator in the development and operation of senior living communities across the USA. Our experience and passion has helped us win many awards for innovative community design, excellent service and exceptional care. Job...
-
Senior Sales Consultant
2 weeks ago
Los Angeles, California, United States Discovery Senior Living Full timeAbout Discovery Senior LivingAs a leading provider of senior housing, Discovery Senior Living operates over 250 communities across nearly 40 states. With a strong commitment to quality care and exceptional service, we continue to grow and expand our presence in the industry.Job SummaryWe are seeking a skilled Sales Specialist to join our team on the West...
-
Senior Living Nurse Practitioner
3 weeks ago
Los Angeles, California, United States Discovery Senior Living Full timeAbout Discovery Senior LivingDiscovery Senior Living is a leading provider of senior housing solutions in the United States. With over 250 communities across nearly 40 states, we offer a range of services to support seniors in living their best lives.Job Description: LPNWe are seeking an experienced Licensed Practical Nurse (LPN) to join our team at one of...
-
Senior Staff Tax Accountant Los Angeles, CA
2 weeks ago
Los Angeles, United States Jba International Full timeWe are seeking a Senior Staff Tax Accountant with ideally entertainment business management and tax return review experience to join our team of dedicated professionals. Location: This position can be based out of Century City or Encino (CA) on a hybrid basis. Overview of Role: The Senior Staff Accountant is responsible for the preparation and review of...
-
Los Angeles, United States Cedars Sinai Full timeJob Description Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Senior Administrative Assistant
4 weeks ago
Los Angeles, United States Caltech (California) Full timeCaltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary Caltech is...
-
Staff Assistant
4 weeks ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are providing an opportunity for a Staff Assistant to join our client in West LA. As a Staff Assistant, your primary role will be to maintain and manage schedules, coordinate meetings, manage office supplies and provide administrative support to the department. This position offers a contract to permanent employment...
-
Los Angeles, United States MSCCN Full timeJob Description Align yourself with an organization that has a reputation for excellence Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes hospitals...
-
Los Angeles, United States Cedars-Sinai Full time**Job Description** Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation's Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company's Workplace of the Year, 3 years in a row. This recognizes...
