Project Assistant
4 days ago
General Information
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Work Location: Los Angeles, USA
Onsite or Remote
Fixed Hybrid
Work Schedule
Monday - Friday, 8:00 am to 5:00 pm; evenings and weekends as needed
Posted Date
12/03/2024
Salary Range: $26.52 - 31.63 Hourly
Employment Type
2 - Staff: Career
Duration
Indefinite
Job #
21089
Primary Duties and Responsibilities
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The Semel Institute is seeking to hire a full time SRA I to complete the duties of Project Assistant. In this role you will be responsible for Project Coordination, Program Liaison duties, Research study recruitment and participant management, presentation / report / manuscript / proposal preparation and submission
Other duties of this role can include:
* Scheduling and set-up in-person and teleconferenced project meetings between UCLA, project collaborators and sites.
* Attending regular meetings between UCLA, project collaborators and/or sites and taking minutes.
* Work collaboratively with UCLA, project collaborators or sites.
* Prepare summaries documenting the progress and outcome of site visits.
* Conduct interviews with research participants and review and code other data collection activities
* Conduct structured and semi-structured interviews and surveys in person (at ISAP offices, in the field including incarcerated settings, when needed) or by telephone or video conference.
* Recruit, screen and schedule prospective research participants for interviews.
* Collect urine samples and coordinate urine testing, when needed.
* Maintain files/records/databases related to participant status and data collection.
* Maintain confidentiality of research participant data and interactions in all communication modes.
* Assist with payments of participants.
* Assist with presentation/report/manuscript/proposal preparation and submission
* Assist with developing posters and presentations such as preparing tables, figures, PowerPoint presentations, etc.
* Assist with literature searches and maintenance of reference databases
* Assist with descriptive data analysis and the submission of journal and proposal submissions on the behalf of the PIs, as needed
* Assist with creation of database(s), data entry, data extractions, screening and coding interviews, other computer tasks, and coding quality control efforts
* Assist with developing and maintaining data platforms, tools, database(s) and files.
* Assist with coding open-ended questions using previously developed codes.
* Assist in identifying and correcting data errors as well as maintain documentation of data corrections
* Assist with developing standard operating procedures (SOPs) and manuals.
* Assist in requesting administrative data from various sources such as the Department of Motor Vehicles (DMV) and U.S. Department of Justice (DOJ).
* Assist with human subjects' documentation and applications to Institutional Review Boards (IRB) and Data Safety and Monitoring Boards (DSMB).
* Arrange and schedule project-related travel for research team.
* Maintain logs of study materials and equipment to ensure proper tracking of research materials.
* Prepare and submit purchase order requests.
* Comply with HIPAA and Confidentiality and Procedures as they apply to the job.
* Maintain project collaborator and site email and mailing lists.
* Assist in other research tasks as needed
* Conduct general day-to-day tasks, including answering phones and responding to emails, creating presentations, maintaining inventory of supplies, reviewing and verifying survey and/or interview data, and other miscellaneous office support as needed by PIs/project director and associates.
Pay Range: $26.52 - $31.63
Job Qualifications
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Required:
* Ability to communicate clearly and effectively, verbally, and in writing, with participants, staff, and supervisors.
* Communicate effectively with people of various social, cultural, economic, and educational backgrounds.
* Ability to establish and maintain cooperative working relationships with project staff as well as internal and external collaborators.
* Ability to review and assess data and interview forms for completeness, accuracy, and internal consistency.
* Organizational skills to maintain records and coordinate other tasks as required.
* Ability to learn quickly, think logically and attentive to detail.
* Willingness and ability to maintain confidentiality of research participants.
* Demonstrated accuracy in computerized data entry and applications.
* Demonstrated knowledge of personal computers and relevant software programs (e.g., Microsoft office suite, Adobe, etc.).
* Willingness to travel (domestically), and work occasional evenings/weekends.
* Dependable car and insurance for field data interviews and attending conferences.
Preferred:
* B.A. /B.S. in Social Science or related field.
* Experience with literature reviews and summarizing/synthesizing complex journal level publications.
* Experience in survey data collection and web-based survey applications (e.g., RedCAP, Qualtrics, etc.).
* Experience conducting interviews with participants about sensitive topics (e.g., substance use, criminal behavior, high-risk sex behaviors, etc.).
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
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