Administrative Assistant

Pay Range: $22.00 - $26.00 hourly Why choose us? Our founding company was built more than 50 years ago and has a legacy of welcoming new employees with our commitment to provide the best place to work by inspiring financial security and premier health and wellness programs for you and your family while enjoying an adventurous and dynamic culture. Our employees commitment to protecting the environment is intrinsic and deeply rooted, both individually and collectively at Brice, giving you purpose driven work that is impactful. What does Brice Incorporated do? Brice Companies are a family of businesses providing civil construction, marine services, equipment rentals and quarry materials. We complete projects in remote locations throughout Alaska, continually performing exceptional work through the challenging conditions of these regions. Our outstanding reputation is built on a foundation of getting the job done, regardless of the obstacles and doing it right the first time, on deadline and on budget. What can you expect? As the Administrative Assistant, you will work onsite in Fairbanks, AK and you are responsible for providing front desk support by greeting visitors, answering incoming phone calls, managing mail correspondence and general office duties. How will you do it? Assist with general office duties including making copies, scanning documents, faxing, and mailing. Provide front desk support to greet visitors, answer and direct incoming phone calls, and take messages. Organize and clean break room and conference room. Track, order, organize, and restock groceries and office supplies. Sort and distribute incoming mail, prepare packages for mailing, and replenishing postage. Maintain paper and electronic filing. Maintain company contact list and phone directory. Assist with errands and deliveries. Manage incoming and outgoing inter-office paperwork. Complete union onboarding and offboarding tasks for submission to Human Resources, with overview and assistance from the Project Administration Manager. Assist with Disadvantaged Business Enterprise (DBE) good-faith efforts in support of estimates. Assist with data entry tasks. Arrange company travel for hotels, airline and or rental car. Plan, coordinate, and prioritize multiple projects simultaneously. Work in a constant state of alertness and in a safe manner. Perform other duties as assigned. Supervisory Responsibilities: This position has no supervisory responsibilities. Knowledge, Skills and Abilities: Possess exceptional customer service and interpersonal skills. Knowledge of basic administrative skills and ability to perform related tasks. Excellent analytical and technical skills. Ability to manage time effectively. Excellent oral and written communication skills, and ability to multi-task Ability to work in a team environment. Knowledge of various personal computer business software applications. Ability to learn new applications. Ability to learn and understand the Companys Standard Operating Procedures (SOPs). Ability to do basic math: addition, subtraction, division, multiplication, and find percentages. Ability to do business ethically with customers, vendors, and co-workers. Ability to be detail oriented; superior organizational, follow-up, and records maintenance skills. Ability to exercise resourcefulness in assisting management and co-workers. Develop and maintain positive working relationships with co-workers and other departments. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to maintain a professional appearance. Ability to operate a motor vehicle safely and efficiently. Ability to wor in a Native Corporation multi-business environment. Who is Brice Incorporated looking for? Minimum Qualifications: High school diploma or equivalent required. One-year experience as Receptionist, Administrative Assistant, or similar field required. Valid state drivers license and be qualified to operate a vehicle under the conditions of the Brice Incs Driving Policy. Ability to pass a drug, driving, and background screening. Preferred Qualifications: Technical or vocational training/certification in Office Administration preferred. Previous experience with a construction company preferred. More reasons you will love working with Brice Incorporated: Competitive wages and bonus programs - We believe in developing our employees to progressively advance in their careers. We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals. Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies. Tuition reimbursement. Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums. FSA health care and/or dependent care/HSA with HDHP. Dental and Vision Insurance. Employee Assistance Program for you and your family. Company paid Life Insurance, ADandD, LTD. Voluntary paid Life Insurance and ADandD as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance. Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.) 0-2 years 15 days 3-5 years 23 days 6-9 years 27 days 10-14 years 30 days 15-19 years 33 days 20 or more years 37.5 days 10 Regular Holidays, 1 Bonus - Work Anniversary Floating Holiday. Eligible after 1 year of service, must be taken within the calendar year. 401(K) match at $0.50 on the dollar up to 6% of your contribution. *Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at [recruitment@calistabrice.com]{rel="noopener noreferrer" target="_blank"} How do you apply? Please visit our careers page at www.calistabrice.com {rel="noopener noreferrer" target="_blank"} and select Brice Incorporated under the company tab. You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Incorporated? Simply reach out to [recruitment@calistabrice.com]{rel="noopener noreferrer" target="_blank"} As an Equal Opportunity/Affirmative Action Employer, we believe in each persons potential, and well help you reach yours. Join us and lets get started For the full job description including physical and environmental demands please reach out to [ recruitment@calistabrice.com ]{rel="noopener noreferrer" target="_blank"} PREFERENCE STATEMENT Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Se