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Admin Assistant to Chief of Schools

2 months ago

Irving, United States Irving Independent School District Full time
JOB TITLE: Administrative Assistant I

WAGE/HOUR STATUS: Non-exempt

REPORTS TO: ">Chief of Schools ">PAY GRADE: Para 070 (230 days)

DEPARTMENT: ">Academic Services ">DATE REVISED: June 2020

A Letter of Assurance will be issued for this position.

PRIMARY PURPOSE: Facilitate the effective operation of Department Academic Services and provide secretarial services to the Chief of Schools

QUALIFICATIONS:

Minimum Education:

High School Diploma or GED Certificate

Educational Secretary III Paraprofessional Certificate (Preferred)

Special Knowledge/Skills
Excellent word processing, database skills and file maintenance Effective organizational, communication and interpersonal skills Ability to work well under pressure

Ability to work simultaneously on several projects Excellent proofreading and writing skills Knowledge of budgets and accounting principles Knowledge general office equipment

Ability to learn/use District software systems and operate computer/peripherals using a variety of applications

Bilingual (Spanish) a plus but not required

Minimum Experience:
Five years clerical/secretarial experience or other equivalent experience or background.

MAJOR RESPONSIBILITIES AND DUTIES:

  1. Perform secretarial duties for the Chief of Schools
Prepare correspondence, requisitions, reports, including but not limited data information for district personnel, patrons, and public Gather prepare information for personnel, patrons, public, as well as assisting in preparing presentations Maintain records department budget perform accounting tasks following established district guidelines including, but not limited to, those related to budget, requisitions, purchase orders, work orders, and department's travel arrangements.
  1. Enter on-line work order requests, electronic mail, purchase orders directed by of Schools


list-style-type: decimal" start="6"> Prepare Board agenda items as directed by the Chief of Schools Organize information and materials necessary for various meetings Assist in compiling preparing various reports Department required by State and other agencies. Promote goodwill public relations while maintaining confidentiality loyalty to supervisor and to the school district Secure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons Receive incoming calls, take reliable messages, schedule appointments, maintain calendars for the of Schools Monitor, process and submit personnel payroll reports as required Handle incoming and outgoing mail for list-style-type: decimal" start="14"> Attend district meetings and compile minutes as needed

WORKING CONDITIONS:
Mental Demands:

Physical Demands/Environmental Factors:
Repetitive motions;occasional light lifting boxes materials

Safety:
Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.

The information contained in this job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.